Associate Producer

The 180 Group, Inc.; Saint Paul (MN); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision option

401(k) with company match

Paid time off

Paid holidays

Paid sick leave

Professional development

Travel-related perks

Job summary

The 180 Group, Inc. is seeking an Associate Event Producer to support end-to-end planning, execution, and wrap-up of diverse event projects. This role blends sharp operational logistics with on-site production management to ensure timelines, budgets, and creative visions are flawlessly executed.

Based at 180 HQ in Woodbury, MN, this is a full-time, hybrid role with travel up to 50% (domestic and international). Target start: late July to early August 2026.

Qualifications

• Recent graduate or early-career professional seeking event production
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• Strong organizational instincts with ability to track many parts
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• Clear, professional written and verbal communication with attention to detail
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• Familiarity with Monday.com and Microsoft Office suite
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• Experience with AI tools and prompting; Claude a plus
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• Willingness to travel up to 50% domestically and internationally
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• Proactive, solutions-oriented, able to work independently and in a team
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• Calm under pressure in live production environments
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Responsibilities

• Track projects and milestones end-to-end
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• Maintain Monday.com with tasks and milestones
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• Identify delays early and propose solutions
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• Create client-facing production schedules
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• Coordinate with production team to meet client expectations
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• Manage Statements of Work and vendor contracts
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• Book travel and manage expenses
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• Take notes and log decisions in Monday.com
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• Provide on-site support at live events
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• Participate in creative sessions to contribute ideas
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• Improve team efficiency by addressing production obstacles
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• Coordinate internal meetings and follow-ups
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Skills

Organizational skills

Communication

Project management tools

Microsoft Office

AI tools knowledge

Travel readiness

Education

Recent graduate or early-career

Tools

Monday.com

Outlook

Slack

Word

Excel

Dropbox

Adobe Creative Cloud

Claude

Job description

Associate Producer - THE 180 GROUP, INC.

Posting window: We will review all applications on a rolling basis until the role is filled.

About The 180 Group

The 180 Group is a meeting and event production company that designs and produces meetings, launches, and live experiences for the pharmaceutical, medical device, and healthcare industries. Our clients trust us with their most important moments, and flawless execution is our standard.

We operate by a principle we call "Be the Duck": calm and composed on the surface, focused and hard-working underneath. The work is both exciting and demanding. The standard is high, but we also know how to enjoy ourselves. The team is exceptional.

The Role

The Associate Event Producer is responsible for supporting the end-to-end planning, execution, and wrap-up of diverse event projects. This role combines sharp operational logistics with on-site technical production management. The ideal candidate ensures that timelines are met, budgets are tracked, and creative visions are flawlessly executed on the ground. They serve as a key point of contact for vendors, internal talent, and crew, thriving in fast-paced, high-stakes environments.

The role requires significant attention to detail as well as a systems wide view for continually improving efficiency.

This is a full-time, hybrid role based at 180 HQ in Woodbury, MN. Travel is required and can reach 50%, including domestic and international destinations. Target start: late July to early August 2026.

What You’ll Do

Project Tracking and Management

• Track multiple projects and production elements end-to-end, keeping milestones on schedule.
• Keep Monday.com current with all tasks, to-dos, and milestones across the team’s portfolio.
• Identify potential delays early and surface them with proposed solutions.

Client-Facing Coordination

• Build and maintain detailed client-facing production schedules, aligned to internal timelines.
• Partner with the production team to ensure client expectations are met and communicated clearly.

File and Documentation Management

• Maintain the Dropbox file structure with discipline. The right document in the right place, on the right schedule.
• Manage Statements of Work, Task Orders, Independent Contractor Agreements, and vendor contracts. Track signatures and filing.

Logistics, Travel, and Expenses

• Book travel for the production team. Align flights, hotels, ground transport, and per diems to project timelines.
• Take detailed notes during internal and client calls, capture decisions and action items, and load them into Monday.com.
• Track and process project expenses, receipts, and reimbursements through 180’s financial workflows.

On-Site Event Support

• Travel with the production team to live events and provide on-site support, which can range from administrative coordination and run-of-show assistance to producer-track responsibilities as you grow into them.

Creative

• Participate in creative sessions as needed, blending note taking with occasional insightful ideas
• Find new ways to reduce obstacles in production team operations in order to improve team efficiency

Team Support

• Provide administrative support that improves how the production team moves through its work.
• Coordinate internal meetings, agendas, and follow-ups so nothing slips.

What We’re Looking For

• A recent college graduate or early-career professional ready to build a career in meeting and event production.
• Strong organizational instincts and the ability to track many moving parts at once.
• Clear, professional written and verbal communication, with a real eye for detail.
• Comfort with project management tools, ideally Monday.com, and the Microsoft suite (Outlook, Word, Excel).
• Working knowledge of AI tools and prompting. Experience with Claude is a plus.
• Willingness and ability to travel up to 50% domestically and internationally.
• A proactive, solutions-oriented mindset. Comfortable working independently and inside a team.
• Calm under pressure. Able to hold tone and focus when timelines, clients, and on-site demands intensify.
• Alignment with the 180 values: Flawless Execution, Innovative, Trusted, Human, Stress-Free Production, Destination Workplace.
• Someone who can handle the high demands of the live meeting production environment.

Helpful Additional Qualifications

• Experience pitching creative ideas or services.
• Adobe Creative Cloud familiarity.
• Video editing experience.
• Project leadership experience in school, internships, or prior roles.
• Familiarity with A/V gear.
• Knowledge of event planning logistics.
• Familiarity with the healthcare, medical device, or pharmaceutical industries.

Tools You’ll Work In

Monday.com, Outlook, Slack, Word, Excel, Dropbox, Adobe Creative Cloud, Claude, and other production-specific software.

This role is designed as the first step on the producer track at 180. With strong performance, your development path leads to advancing roles and opportunities. We invest in our people. We hire for the long term.

Compensation and Benefits

• Base salary: $50,000 to $60,000, commensurate with experience.
• Full-time, hybrid role based at 180 HQ in Woodbury, MN.
• Travel: up to 50%, domestic and international.
• Target start: late July to early August 2026.
• Medical (50% of cost covered), with dental, and vision coverage opt in (pay on own)
• 401(k) with company match
• Paid time off, paid holidays, and paid sick leave
• Professional development and learning support
• Travel-related perks tied to event production

The 180 Group, Inc. is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.