Associate Payroll Specialist

nCino; Wilmington (DE); On-site; USD 72,208,000 - 115,476,000; Full time

Job summary

nCino, a leading fintech in Wilmington, seeks an Associate Payroll Specialist to own end-to-end payroll across multiple frequencies and states. This role supports SOX controls and maintains accurate tax profiles.

You will learn payroll systems, stay current with regulations, and provide exceptional service to internal and external stakeholders. Growth and collaboration with a dynamic team are key aspects.

Qualifications

• Bachelor's degree in accounting/finance or related field is required.
• 0-2 years of relevant payroll experience or equivalent.
• Strong Excel and data analysis skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Effective time management and prioritization.

Responsibilities

• Process end-to-end payroll across multiple frequencies and states.
• Create ad hoc financial and operational reports as needed.
• Research and resolve payroll-related issues under supervision.
• Explain deductions and payroll transactions to employees.
• Stay current with federal and state payroll regulations.
• Respond to payroll inquiries with a customer-centered approach.

Skills

Verbal communication

Written communication

Regulatory knowledge

Discretion with confidential material

Time management

Education

Bachelor's degree in accounting, finance or related field

Tools

Excel

Job description

Curious Minds. Bold Ideas. Extraordinary Impact.

We’re transforming financial services through bold innovation and relentless execution. You bring the ideas and drive. We’ll build what’s next — together.

Job Summary

The Associate Payroll Specialist has a full range of payroll responsibilities, including learning and understanding end-to-end payroll processing and providing exceptional service to internal and external stakeholders. As the Associate Payroll Specialist, you will follow documented processes to execute multistate payroll with multiple frequencies (including monthly, semimonthly, and biweekly). This person will learn and grow in responsibility for payroll transactions, tax audits, software maintenance and innovation, and other general tax law research under the guidance of manager and senior specialists on the team. This role maintains all federal, state, and local tax profiles within enterprise systems, documents all processes for compliance, and displays professionalism in all payroll related matters. This person will be highly collaborative and an exceptional team player.

Responsibilities

Payroll Specialist:

• Process end to end payroll to ensure all transactions are processed accurately and timely using documented processes, including reconciliations prior to transmission and report validations.
• Develop in-depth understanding of payroll system and processes to be able to create ad hoc financial and operational reporting as needed.
• Research, analyze and resolve payroll related problems under the general guidance of manager and senior specialists.
• Assist employees in understanding deductions and transactions regarding their pay and any modifications that may occur.
• Research and stay abreast of federal and state regulations
• Triage and respond to payroll inquiries with a customer-centered approach

Payroll Tax Compliance

• Under the general direction of the Payroll manager, remit tax payments based on payroll transactions and verify deposits for accuracy while following strict SOX compliance audits and federal, state and local tax laws
• Review the accuracy and timeliness of tax returns and deposits as submitted in the review process
• Ensure the highest level of compliance with internal control responsibilities of all tax review and table maintenance processes under their responsibility, including general ledger items and reconciliations
• Constantly work with payroll software systems with emphasis on periodic maintenance, updating tax rates, and generating the appropriate employee or employer data
• Analyze and reconcile tax reports and statements of deposit
• Triage and respond to employee inquiries on complex tax issues involving multistate travelling, proper state to state taxation, and year end inquiries
• Follow documented process to make tax adjustments to relevant tax laws and regulations
• Assist with administrative tasks and other assignments as required

Qualifications

Required:

• Bachelor’s degree in accounting, finance or a related field, and 0-2 years of relevant experience or a combination of education and experience
• Effective verbal and written communication skills in a team environment, with ability to effectively communicate at any level of the organization
• Knowledge of federal and state regulations impacting payroll
• Strong PC skills including proficiency in Excel
• Ability to deal with difficult, sensitive and confidential material
• Effective time management with ability to adapt to changing priorities

Desired

• General knowledge of accounting practices and principles
• Certified Payroll Professional (CPP)
• Experience with Workday or comparable enterprise system
• International payroll experience

The Base Salary Range For This Job Is

$25.20 - $40.30 USD

nCino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability, genetics or other protected groups. In addition to federal law requirements, nCino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

nCino is committed to the full inclusion of all qualified individuals. As part of this commitment, nCino will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at [e-mail].

Our commitment to inclusion and equality includes a strong belief that the diversity of our team is instrumental to our success. We strive to create workplaces where employees are empowered to bring their authentic selves to work.

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