Associate, Office and Administration

Treaty Oak Clean Energy; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Cell-phone stipend

401K

Job summary

Treaty Oak Clean Energy, LLC, headquartered in Austin, TX, seeks an organized Associate, Office and Administration to support daily operations across the company. You will assist with office management, travel scheduling, vendor coordination, HR onboarding, and events to ensure smooth operations at the Austin headquarters.

The role reports to the Director, Office and Administration and requires detail-oriented, proactive applicants who can work independently and as part of a team in a fast-paced

Qualifications

• Minimum 1+ year of administrative support, office coordination, or reception experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and document management tools.
• Professional, service-oriented approach with strong written and verbal communication.

Responsibilities

• Open/close the office; maintain conference rooms and common areas.
• Greet visitors, manage access, handle mail and shipments; support office moves.
• Data entry, document routing, and IT equipment inventory; support with HR/IT onboarding.

Skills

MS Office proficiency

Detail-oriented

Written & verbal communication

Problem solving

Independent worker

Education

High School diploma

Associates or Bachelors preferred

Tools

Microsoft Office

DocuSign

Acrobat Pro

Job description

Job Description

Title: Associate, Office and Administration

Company Overview

Treaty Oak Clean Energy, LLC (Treaty Oak) is a clean energy platform focused on developing, commercializing, building and operating utility-scale solar plus battery storage projects in targeted US energy markets. Our mission is to create a sustainable future by providing clean, low-cost energy solutions to the grid benefiting energy consumers, communities, and generations to come. Treaty Oak is a wholly-owned portfolio company of Macquarie Asset Management (Macquarie), pairing Treaty Oak’s renewables development expertise with Macquarie’s capital backing.

Headquartered in Austin, Texas, Treaty Oak’s portfolio consists of 15 GW+ of in development and in construction utility scale renewable projects across the United States. Treaty Oak features an experienced management team with a track record of developing and commercializing 9 GW+ of utility-scale power projects and a collective 100+ years’ experience across critical competencies, including power markets, offtake structuring, design, engineering and real estate.

The Role

Treaty Oak is seeking an organized, service-oriented Associate, Office and Administration to support day-to-day operations at our Austin headquarters and employees across all business areas. The ideal candidate is detail-oriented, accurate and professional, and anticipates needs early.

The position reports to the Director, Office and Administration and is located in Austin, TX.

Responsibilities

Office Operations, Facilities and Safety

• Open and close the office and keep conference rooms, kitchen and common areas ready.
• Cover reception, greet visitors, manage building access, and handle mail, packages and shipments.
• Perform copying, scanning and data entry, and route documents for approval per TOCE guidelines.
• Submit maintenance and service requests, and assist with office moves and workplace projects.
• Support EHS&S with safety audits, PPE disbursement, and emergency and continuity procedures.
• Provide in-office backup coverage for the Director, Office and Administration.

Travel, Scheduling and Executive Support

• Book employee travel in Treaty Oak’s travel platform and answer routine travel questions.
• Schedule meetings, interviews and rooms, and support executives with calendars and expenses.

Vendor, Budget and Records Management

• Order office and kitchen supplies within budget and coordinate vendor deliveries and service.
• Collect, code and submit invoices and receipts, and help track office spend against budget.
• Maintain files, vendor and incident records, office procedures and IT equipment inventory.

Human Resources

• Support HR and IT with interview logistics, onboarding, offboarding and workspace setup.
• Support company events, offsites and culture initiatives, including the VIBE committee.

Education and Qualifications

• High School diploma required; Associate’s or Bachelor’s preferred, or equivalent experience.
• 1+ years of experience in administrative support, office coordination, reception or a similar role.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), DocuSign, Acrobat Pro.
• Detail-oriented, organized and discreet, with strong written and verbal communication skills.
• Professional, service-oriented approach to supporting employees and visitors.
• Proactive problem-solving skills and the ability to work independently and as part of a team.
• This position requires local travel around Austin, TX, up to 5% of the month, for office errands.

Our Values

• Be Entrepreneurial: We are self-motivated and take pride in our work. We set lofty goals and take responsibility for meeting our commitments to each other, our partners, and our broader mission.
• Team Up: We know that we each play an important role in the team and value each other’s contributions. We may have and share strong opinions but seek different perspectives and feedback.
• Execute with Excellence: We have a bias towards action while also paying close attention to details and the quality of our work. As leaders in our professions, we seek to build leading systems and support each other’s continued growth.

Employee Benefits

• The salary for this position is highly competitive and commensurate with experience.
• We offer competitive benefits, including unlimited paid time off, paid holidays, cell-phone stipend, 401K, Life Insurance and a fully paid health benefits plan for employees, including Medical, Dental, and Vision.

Treaty Oak is an equal opportunity employer. We celebrate diverse backgrounds and thoughts and welcome everyone to apply for employment with us. We are committed to fostering an environment that is inclusive, transparent, and collaborative. Mutual respect is central to how Treaty Oak operates, and we believe the best solutions come from diverse perspectives, experiences, and skills. We embrace our differences and know that we are stronger working together.