Executive Administrative Assistant & Office Manager

Terra; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Growth potential

Collaborative environment

Job summary

A leading clean energy company in Miami is seeking an experienced Executive Administrative Assistant & Office Manager. In this role, you will provide critical support to the President and Founder & CEO. Responsibilities include managing calendars, overseeing office operations, and supporting executive functions. The ideal candidate has 4-7 years of relevant experience and is proficient in Google Workspace and Microsoft Office. Competitive compensation and a collaborative team environment are offered.

Qualifications

• 4–7 years of experience as an Executive Assistant, Administrative Coordinator or Office Manager.
• Prior experience supporting senior executives; startup or high‑growth company experience a plus.
• Based in Miami and able to work onsite full‑time at the Wynwood HQ.

Responsibilities

• Manage the President’s calendar, meetings and travel.
• Oversee day‑to‑day operations of Terra’s Wynwood HQ.
• Assist with invoices, expense reports and light bookkeeping tasks.

Skills

Excellent communication skills in English

Highly proficient in Google Workspace

Team-oriented

Organized & disciplined

Proactive

Tools

Microsoft Office Suite

Job description

HR & Talent Acquisition Manager | Tech & Startup Ecosystem | Connecting Exceptional Leaders with High-Growth Companies | Global Talent & People…

Reports to: President, Terra Energy

Also provides support to: Founder & CEO

About Terra Energy

Terra Energy is the largest residential solar provider in Florida, achieving this position in just 18 months. We’re now expanding into Texas and California — the three largest and most influential solar markets in the U.S.

Our innovative solar subscription model eliminates upfront costs and long-term contracts, offering homeowners up to 50% savings on energy bills with no maintenance or service burden.

By removing friction from the process, Terra makes clean energy accessible, affordable, and effortless — accelerating the transition to a decentralized, sustainable energy future.

The Opportunity

Terra Energy’s leadership team is expanding quickly, and we’re looking for an exceptional Executive Administrative Assistant & Office Manager to play a central role in keeping our Miami headquarters organized, efficient, and professional.

This role reports directly to the President and provides day‑to‑day administrative, scheduling, and organizational support, while also assisting the Founder & CEO as needed.

The ideal candidate is polished, detail‑oriented, and proactive — someone who thrives in a fast‑paced environment and takes pride in helping a high‑performing executive team stay focused and effective.

Key Responsibilities

Executive Support

• Manage the President’s calendar, meetings and travel; support scheduling for the Founder & CEO when required.
• Coordinate across departments and external partners to prioritise meetings and requests.
• Prepare agendas, notes and follow‑up materials for leadership meetings.
• Draft and edit correspondence, presentations and internal communications.
• Handle confidential information with discretion and professionalism.

Office Management

• Oversee day‑to‑day operations of Terra’s Wynwood HQ, maintaining a clean, professional and efficient workspace.
• Act as the point of contact for building management, vendors and office services.
• Manage office supplies, shipments and team logistics.
• Coordinate office events, team meetings and occasional offsite activities.

Administrative Coordination

• Assist with invoices, expense reports and light bookkeeping tasks.
• Maintain digital and physical filing systems and key company documentation.
• Support onboarding of new hires and coordination between departments.
• Help prepare materials for leadership presentations and company meetings.

Candidate Profile

Qualifications

• 4–7 years of experience as an Executive Assistant, Administrative Coordinator or Office Manager.
• Prior experience supporting senior executives; startup or high‑growth company experience a plus.
• Excellent communication skills in English; Spanish a plus.
• Highly proficient in Google Workspace and Microsoft Office Suite.
• Based in Miami and able to work onsite full‑time at the Wynwood HQ.

Attributes

• Organised & Disciplined: Keeps multiple moving parts running seamlessly.
• Proactive: Anticipates needs, communicates clearly and solves problems quickly.
• Trustworthy: Handles sensitive information with integrity and discretion.
• Polished: Represents leadership with professionalism and warmth.
• Team‑Oriented: Brings positive energy and collaboration to the office every day.

Why Join Terra Energy

• Work directly with the President and support the Founder & CEO of one of America’s fastest‑growing clean energy companies.
• Help shape the operations and culture of our Wynwood HQ.
• Join a mission‑driven team bringing affordable clean energy to every home in America.
• Competitive compensation, growth potential and a collaborative, professional environment.
• A culture grounded in humility, excellence and disciplined execution.

Referrals increase your chances of interviewing at Terra by 2x.

Seniority level

• Executive

Employment type

• Full‑time

Job function

• Administrative

Industries

• Renewable Energy; Semiconductor Manufacturing and Services for Renewable Energy