Associate Media Planner

Planet Group; Irvine (CA); Hybrid; USD 58,000 - 66,000; Full time

Job summary

The Planet Group is seeking an Associate Media Planner to support a global pharmaceutical client. The role is onsite in Irvine, CA or remote, with pay $42.25–$47.81 per hour and a 1-year duration to start, potential to extend.

Responsibilities include translating media plans, coordinating contracting, activation, and financial tracking, and ensuring compliance across campaigns. Collaboration with internal teams and vendors is key.

Qualifications

• Bachelor's degree in marketing, advertising, communications, or related field.
• 2-4 years of experience in marketing, healthcare, media planning, or related operations.
• Strong organizational skills with ability to manage multiple deadlines.
• Proficient in Microsoft 365 apps including Excel, PowerPoint, Outlook and Teams.
• Excellent written and verbal communication; vendor-management and cross-functional collaboration.

Responsibilities

• Translate media plans into compliant, execution-ready campaigns.
• Collaborate with Media Planners, Managers, Operations, Finance, Procurement, Legal and vendors.
• Coordinate contracting, activation, documentation, and financial tracking.
• Clarify requirements, manage risks related to timing, budget, and resourcing.
• Support development and implementation of media strategies and activation recommendations.
• Own and maintain campaign documentation including calendars, trackers, and POs.
• Coordinate end-to-end media contracting, data-privacy, approvals, and filing.
• Oversee campaign activation, trafficking, placements, proof-of-performance, and records.
• Serve as day-to-day contact for vendors and internal partners; resolve issues quickly.
• Track spend, invoices, monthly amounts, savings, variances, and reconcile records.

Skills

Organizational skills

Attention to detail

Communication

Independent & collaborative work

Experience in marketing/healthcare/med

Education

Bachelor's degree in marketing/advertising/communications

Tools

Excel

PowerPoint

Outlook

Teams

Job description

The Planet Groupis seeking anAssociate Media Plannertojoin one of our well-known global pharmaceutical clients.

• Pay: $42.25-$47.81/hr depending on experience (W2 and benefit options)
• Location: Onsite in Irvine, CA or Remote
• Duration: 1year to start - potential to extend / convert

Associate Media Planner Responsibilities:

• Play a critical role in translating media plans and emerging business initiatives into compliant, execution-ready campaigns
• Workclosely with Media Planners, Media Managers, Operations, Finance, Procurement, Legal, Data Privacy, vendors, and account teams
• Coordinate contracting, campaign activation, documentation, financial tracking, and issue resolution
• Help clarify requirements and dependencies, maintain accurate records, flag risks related to timing, budget, compliance, and resourcing, and support continuous optimization across media initiatives
• Support the development and implementation of media strategies, plans, and activation recommendations alongside Media Planners and Media Managers
• Own and maintain campaign documentation, including media calendars, contracting status trackers, finance and invoice trackers, creative trackers, buy authorizations, work orders, insertion orders, and purchase-order records
• Coordinate end-to-end media contracting and change requests, including intake, vendor onboarding, work-order and POCN development, data-privacy requirements, QA, signature routing, SNAPP submission, approvals, and final filing
• Coordinate campaign activation and advertising-material trafficking; confirm specifications and handoffs, monitor launch readiness, verify placements are live, collect proof-of-performance screenshots, and maintain accurate campaign records
• Serve as a day-to-day contact for media vendors and internal partners across Procurement, Legal, Data Privacy, Finance, Operations, and account teams; clarify next steps, required information, owners, and dependencies, and resolve issues promptly
• Track and report campaign spend, budget status, purchase orders, invoices, monthly amounts, savings, and variances; reconcile records and eliminate financial risks or discrepancies
• Ensure work complies with pharmaceutical, privacy, procurement, contracting, and media-delivery requirements; proactively flag risks related to timing, budget, resourcing, approvals, and dependencies
• Support reporting, optimization, and planning discussions by gathering launch updates, placement documentation, vendor inputs, and campaign-status information
• Provide day-to-day executional support to Media Planners and Media Managers, help establish efficient intake-driven workflows, and contribute to onboarding or guidance for junior team members and interns as assigned
  

Associate Media Planner Qualifications:

• Bachelor's degree in marketing, advertising, communications, or related field
• 2-4 years of experience in marketing, healthcare, media planning, media buying, campaign operations, or a related field
• Exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines and dependencies
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools
• Excellent written and verbal communication, vendor-management, and cross-functional relationship-building abilities
• Ability to work independently and collaboratively in a fast-paced, regulated environment, proactively escalating risks and resolving issues