Associate Media Planner

The Fountain Group; Irvine (CA); Hybrid; USD 57,000 - 81,000; Full time

Job summary

The Fountain Group is seeking a detail-oriented Media Buyer for a 1-year contract in Irvine, CA. Hybrid or remote options provide flexible work arrangements while delivering compliant, execution-ready campaigns in a pharmaceutical setting.

You will collaborate with media planners, managers, and cross-functional teams to coordinate contracting, activation, documentation, and financial tracking, ensuring timely, accurate results and regulatory compliance.

Qualifications

• Bachelor's degree in marketing, advertising, communications, or related field.
• 2–4 years in marketing, healthcare, media planning, or related field.
• Exceptional organizational skills and attention to detail.
• Understanding of media channels.
• Ability to coordinate between internal and external stakeholders.
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams.
• Excellent written and verbal communication, vendor management.
• Ability to work independently and collaboratively in a fast-paced, regulated environment.

Responsibilities

• Support development and implementation of media strategies with Media Planners and Media Managers.
• Own and maintain campaign documentation and trackers.
• Coordinate end-to-end media contracting and change requests.
• Coordinate campaign activation and advertising-material trafficking; verify placements and collect proofs of performance.
• Serve as day-to-day contact for media vendors and internal partners; clarify next steps and dependencies.
• Track and report campaign spend, budget status, PO, invoices, monthly amounts, savings and variances; reconcile records.
• Ensure work complies with pharmaceutical, privacy, procurement, contracting and media-delivery requirements.
• Support reporting, optimization, and planning discussions by gathering updates and documentation.
• Provide day-to-day executional support and onboarding for junior team members and interns.

Skills

Organizational skills

Attention to detail

Communication

Vendor management

Cross-functional teamwork

Media channels knowledge

Independent worker

Deadline management

Education

Bachelor’s degree in marketing

Tools

Microsoft 365

Excel

PowerPoint

Outlook

Teams

Tracking tools

Job description

Media Buyer(Contract)

Location: Irvine, CA (Hybrid or Remote Available)
Contract Length: 1 year initial contract
Pay:Starting at $50/hr

The Fountain Group is hiring for a prominent client in the pharmaceutical industry. We’re looking for an organized, detail-driven media professional to translate media plans and new business initiatives into compliant, execution-ready campaigns.

About the Role

You’ll work closely with Media Planners, Media Managers, Operations, Finance, Procurement, Legal, Data Privacy, vendors, and account teams. You’ll coordinate contracting, campaign activation, documentation, financial tracking, and issue resolution. You’ll clarify requirements and dependencies, keep accurate records, flag risks to timing, budget, compliance, and resourcing, and support ongoing optimization across media initiatives.

Key Responsibilities

• Support the development and implementation of media strategies, plans, and activation recommendations alongside Media Planners and Media Managers.
• Own and maintain campaign documentation, including media calendars, contracting status trackers, finance and invoice trackers, creative trackers, buy authorizations, work orders, insertion orders, and purchase-order records.
• Coordinate end-to-end media contracting and change requests, including intake, vendor onboarding, work-order development, data-privacy requirements, QA, signature routing, system submission, approvals, and final filing.
• Coordinate campaign activation and advertising-material trafficking: confirm specifications and handoffs, monitor launch readiness, verify placements are live, collect proof-of-performance screenshots, and maintain accurate campaign records.
• Serve as a day-to-day contact for media vendors and internal partners across Procurement, Legal, Data Privacy, Finance, Operations, and account teams, clarifying next steps, owners, and dependencies and resolving issues promptly.
• Track and report campaign spend, budget status, purchase orders, invoices, monthly amounts, savings, and variances; reconcile records and escalat en financial risks or discrepancies.
• Ensure work complies with pharmaceutical, privacy, procurement, contracting, and media-delivery requirements.
• Support reporting, optimization, and planning discussions by gathering launch updates, placement documentation, vendor inputs, and campaign-status information.
• Provide day-to-day executional support to Media Planners and Media Managers, help establish efficient intake-driven workflows, and contribute to onboarding or guidance for junior team members and interns as assigned.

Qualifications

• Bachelor’s degree in marketing, advertising, communications, or a related field
• 2–4 years of experience in marketing, healthcare, media planning, media buying, campaign operations, or a related field
• Exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines and dependencies
• Understanding of media channels
• Ability to coordinate between internal and external stakeholders
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools
• Excellent written and verbal communication, vendor-management, and cross-functional relationship-building abilities
• Ability to work independently and collaboratively in a fast-paced, regulated environment, proactively escalating risks and resolving issues

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