Associate Media Planner HYBRID (Remote)

Staffmark Group; Irvine (CA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Digital People in Irvine, CA is seeking an Associate Media Planner for a long-term contract (1 year with potential extension). This hybrid role supports an integrated media planning team across multiple brand teams and therapeutic areas, helping move campaigns from approval through launch, execution, and billing.

You will manage media operations, coordinate schedules, and work with external vendors and internal managers to keep projects on schedule.

Qualifications

• Bachelor's degree in marketing, advertising, communications, or a related field.
• 2–4 years of experience in marketing, healthcare, media planning, or related areas.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft 365 applications (Excel, PowerPoint, Outlook, Teams).
• Excellent written and verbal communication; vendor management and cross-functional collaboration abilities.
• Ability to work independently and collaboratively in a fast-paced, regulated environment.

Responsibilities

• Media Operations: manage intake processes and move work orders through the media workflow.
• Campaign Coordination: launch campaigns, maintain calendars and trackers, ensure information stays accurate.
• Vendor Management: coordinate with media vendors to gather specifications and resolve issues.
• Cross-Functional Collaboration: work with internal managers and teams to keep projects moving.
• Process Management: learn complex workflows quickly, follow contracts through execution and billing.

Skills

Communication skills

Vendor management

Cross-functional collaboration

Detail-oriented

Independent and collaborative work

Education

Bachelor's degree in marketing, advertising, communications, or related field

Tools

Microsoft 365: Excel

PowerPoint

Outlook

Teams

Shared tracking tools

Job description

Associate Media Planner

Long term contract (1 year with possible extension)

Irvine, CA -Hybrid position - 3 days onsite/2 days remote

GROWTH POTENTIAL

Associate Media Planner - Role Summary

The Associate Media Planner will support an integrated media planning team within our client's internal agency, working cross-functionally across 17 brand teams and multiple therapeutic areas. This is a coordination-focused role responsible for helping move media campaigns from approval through launch, execution, and billing.

Key Responsibilities:

• Media Operations: Manage intake processes and help move work orders through the media workflow, including insertion orders (IOs), purchase orders (POs), contracting, and billing.
• Campaign Coordination: Help launch approved campaigns, maintain media calendars and creative trackers, manage documentation, and ensure information stays accurate and up to date.
• Vendor Management: Coordinate with media vendors to gather specifications, obtain missing information, identify documentation gaps, and resolve issues.
• Cross-Functional Collaboration: Work with internal managers, vendors, and teams across multiple media verticals to keep projects moving and campaigns on schedule.
• Process Management: Learn complex workflows quickly, follow contracts through execution and billing, and ensure all necessary steps are completed.

Ideal Candidate:

• Extremely organized and detail-oriented.
• Able to learn complex processes quickly and manage multiple moving pieces.
• A confident communicator who can work with internal teams and external vendors.
• Proactive, able to think independently, and comfortable coordinating across teams.

Additional Details:

• This is a true support and coordination role with exposure to a variety of agency functions, both internally and externally.
• Opportunity for growth, with potential for contract-to-hire.
• Systems mentioned: M3MI and MediaTools.

QUALIFICATIONS:

• Bachelor's degree in marketing, advertising, communications, or related field
• 2-4 years of experience in marketing, healthcare, media planning, media buying, campaign operations, or a related field
• Exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines and dependencies
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools
• Excellent written and verbal communication, vendor-management, and cross-functional relationship-building abilities
• Ability to work independently and collaboratively in a fast-paced, regulated environment, proactively escalating risks and resolving issues

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

Digital People places creative, interactive, and marketing talent. Let's find the role that inspires your best work.

Digital People is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Digital People offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Digital People is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.