Associate Manager Utilities and Facilities

Halo Pharma; Northern (KY); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Halo Pharmaceutical is seeking an Associate Manager of Utilities and Facilities to direct the Whippany and Walsh Drive sites. This 100% onsite role oversees maintenance, housekeeping, safety, and cost-center budgets with a focus on efficiency and regulatory compliance.

The position requires leadership, strong communication, and a track record in facility operations management, including CAPA investigations and SOP maintenance at a CDMO.

Qualifications

• Demonstrates leadership abilities and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work with customers and stakeholders at all levels.
• Physically able to lift up to 50 lbs and move in confined spaces.
• Supervisory experience in management, operations or maintenance.

Responsibilities

• Manage Whippany and Walsh Drive facility process and utilities maintenance and housekeeping departments.
• Ensure facilities, utilities and equipment are maintained and operated safely and efficiently.
• Coordinate with site upper management to meet organizational needs.
• Communicate site goals to direct reports.
• Initiate investigations and implement CAPAs for process or facility issues.
• Maintain SOPs and ensure budgets are adhered to.
• Oversee preventive maintenance related to SDF, packaging and sterile areas.
• Ensure compliance with regulatory permits and SAP Work Order system usage.
• Manage Capex requirements and performance metrics for facilities.

Skills

Leadership

Communication

Customer relations

Team management

Education

Bachelor/Associate degree or equivalent

Tools

SAP S/4HANA

CMMS

Job description

Associate Manager Utilities and Facilities

Openings › Associate Manager Utilities and Facilities

Halo Pharmaceutical is a technology-focused contract development and manufacturing organization (CDMO) specializing in solid, semi-solid, and liquid dosage forms, with differentiated expertise in controlled substances manufacturing. With facilities in the United States and Canada, Halo supports leading pharmaceutical companies through high-quality manufacturing, operational excellence, and customer-focused solutions.

Join a growing CDMO where your leadership, operational expertise, and ability to drive performance will directly influence site success and customer satisfaction.

Position Overview

The Associate Manager Utilities and Facilities is responsible for managing the strategic operations of the Whippany and Walsh Drive Facilities and Equipment to ensure they are maintained and operated in a safe and efficient manner. Looks for opportunities to reduce costs and improve efficiency. Works in cooperation with site management and department heads to ensure the needs of the organization are maintained. Is responsible for Cost Center operating budgets.

The Associate Manager will be required to oversee and to participate in the day-to-day activities to maintain the facility and its utilities in an effective manner.

100% onsite - 30 N. Jefferson Road, Whippany, NJ

Key Responsibilities

• Responsible for managing Whippany and Walsh Drive facility Process and Utilities equipment Maintenance and Housekeeping departments.
• Ensures facilities, utilities and equipment are maintained and operated in a safe and efficient manner.
• Works in cooperation with site upper management and department heads to ensure the needs of the organization are maintained.
• Effectively communicates site goals to direct reports.
• Initiates and writes investigations prompted by process, facility or utility issues. Establishes and completes resultant CAPAs.
• Writes and maintains appropriate standard operating procedures.
• Ensures that operating budgets are correctly established and adhered to.
• Ensures that appropriate equipment preventative maintenance activities (CMMS) relating to SDF, packaging and Sterile areas are performed in an effective and timely manner.
• Works with site EH&S to ensure that regulatory permits for facility equipment are adhered to.
• Ensures to follow and assign work based on the Work Order (WO) system (SAP S/4HANA).
• Responsible for documentation, upkeeping and maintenance of Pest Control system.
• Assumes ownership of systems including but not limited to building, roof maintenance, clean utilities, black utilities, etc.
• Works with upper management in compiling facilities and equipment Capex requirements.
• Conducts activities using sound business practices to optimize expenditures and profitability.
• Establishes and coordinate’s goal setting, performance reviews and incentive/salary administrative processes for direct reports and possibly those reporting to direct reports.
• Responsible for employee development and relations including hiring, recognition, discipline, and termination processes.
• As required, identifies, tests, and implements new technology in support of building operations.
• Establishes process performance metrics; tracking, analyzing and reporting performance in terms of quality, safety and cost. Takes corrective action to bring about required change.
• Resolves problems and/or conflicts and maintains open communication paths.
• Responsible for overall cleanliness of the facility (GMP and non-GMP areas).
• Other duties as assigned.

Position Qualifications

• Complies with all company policies and procedures and adheres to company standards.
• Demonstrates leadership abilities and organizational skills.
• Demonstrates communication and interpersonal skills.
• Ability to work effectively with customers and others at all levels.
• Ability to lift up to 50 lbs.
• Ability to ascend/descend a ladder and move about in confined spaces.
• Ability to move about the facility as needed.
• Ability to work extended hours or during the weekends (when needed)

Education

• Bachelor’s, associate’s degree or equivalent experience.

Experience

• 5-7 years of facility management or building operations experience preferred.
• Five years of supervisory experience in management, operations or maintenance required.

Why Join Halo Pharma

• Opportunity to play a key leadership role within a growing pharmaceutical CDMO
• High level of visibility and direct impact on operational and business performance
• Collaborative and team-oriented culture
• Opportunity to lead operational improvements and influence site performance
• Fast-paced environment with strong professional growth potential

Halo Pharma provides a pay range for this role in accordance with applicable pay transparency laws. Individual pay rates are determined by assessing expertise, skills, education, and professional background

Halo is an Equal Opportunity /