Buyer/ Planner

Halo Pharma; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Halo Pharma is seeking a Buyer/Planner for our Whippany, NJ site. You will manage procurement of pharmaceutical materials, services, and related supplier relationships to optimize quality, price, and service. The role emphasizes on-site operations, GMP alignment, and cross-functional collaboration to support uninterrupted manufacturing and supply.

Qualifications

• 5+ years of purchasing experience in a professional pharmaceutical purchasing environment.
• Strong understanding of procurement processes, GMP awareness, and vendor management.
• Ability to manage on-site operations and interact with cross-functional teams.

Responsibilities

• Procure API, raw materials, packaging components, lab supplies, and building services.
• Solicit bids and quotes to ensure best pricing and terms.
• Set up and maintain vendor accounts; identify alternate suppliers.
• Place orders and ensure accurate PO data in ERP system; maintain timely deliveries.
• Coordinate with customs broker for international orders; track shipments.
• Monitor open orders and shortages; communicate deadlines to requisitioners.
• Work with Scheduler to balance stock and QC inspections; ensure GMP compliance.

Skills

Project Management

Business Acumen

Analytical

Problem Solving

Professionalism

Sedentary work

Interdepartmental collaboration

Education

Bachelors or higher in related field

Job description

Halo Pharmaceutical is a technology-focused contract development and manufacturing organization (CDMO) specializing in solid, semi-solid, and liquid dosage forms, with differentiated expertise in controlled substances manufacturing. With facilities in the United States and Canada, Halo supports leading pharmaceutical companies through high-quality manufacturing, operational excellence, and customer-focused solutions.

Join a growing CDMO where your leadership, operational expertise, and ability to drive performance will directly influence site success and customer satisfaction.

Position Overview

The Buyer/ Planner is responsible for procurement of pharmaceutical materials, supplies, equipment, services, and the smooth and efficient operation of the purchasing function with the objective of improving the quality, price and service provided by company suppliers. This position is 100% on site in Whippany, NJ.

Key Responsibilities

• Procuring API, Raw Materials, Packaging Components, Lab supplies, Building Services and Supplies
• Solicit bids/pricing and quotes from suppliers/service providers to ensure the best pricing is obtained for all site requirements.
• Sets up new and maintains existing vendor accounts.
• Identify alternate Suppliers.
• Places orders and ensures that all POs and requisitions for commercial, supplier numbers, part numbers, descriptions, corrections, and maintenance in the computer is performed in an orderly and timely manner.
• Follow-up with suppliers on delivery dates and order issues, to ensure adequate inventory is consistently available.
• Work with Custom Broker to clear International orders.
• Resolves order issues and notifies requisitioner when deadlines will be impacted.
• Maintains open order report for easy tracking of requirements
• Work with Scheduler to ensure all component shortages are reviewed
• Responsible for operating under GMPs and SOPs; maintain confidential information
• Recommend more efficient frequencies of buying to help reduce workload (incoming inspection & QC) and balance with increasing stock amounts.
• Other duties as assigned by Manager or Department head.

Position Qualifications

• Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Must be able to remain sedentary for periods of time.
• Must be able to move about the facility to interact with other departments

Education

• 5 plus years of purchasing experience in a professional pharmaceutical purchasing environment

Experience

• 5-7 years of facility management or building operations experience preferred.
• Five years of supervisory experience in management, operations or maintenance required.

Halo Pharma provides a pay range for this role in accordance with applicable pay transparency laws. Individual pay rates are determined by assessing expertise, skills, education, and professional background

Halo is an Equal Opportunity / Aff…