Associate Manager, Bloomberg Arts Internship: College, Implementation

Studio in a School; New York (NY); Hybrid; USD 64,000 - 73,000; Full time

Benefits offered by this job

Paid time off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Flexible Spending Accounts

Commuter Benefits

EAP

Retirement Plan

Job summary

Studio in a School seeks an experienced Associate Manager, Bloomberg Arts Internship: College (Implementation) to plan and implement a paid internship program for college students across seven cities. The role emphasizes career readiness, arts engagement, and student-centered supervision of interns and staff.

The Associate Manager reports to the Director and serves in a full-time, exempt capacity. The position involves coordinating workshops, evaluating program outcomes, and ensuring smooth

Qualifications

• Bachelor’s degree in arts administration, education, nonprofit management, or a related field.
• 2+ years of experience with program coordination and understanding of career development.
• Proficiency using project management or workflow software (Asana, Airtable, Google Workspace, MS 365 including Planner, Monday.com or Trello).
• Proficiency using data management programs, including Salesforce.

Responsibilities

• Execute program timelines and workplans for the summer program in seven cities.
• Support program evaluation data collection with Internship Programs colleagues.
• Lead pre-program planning including recruitment materials and event representation.
• Organize intern-worksite matching, including project information collection.
• Coordinate workshops and cultural excursions planning.
• Oversee hiring of part-time seasonal staff and onboarding.
• Supervise part-time staff and support day-of PD workshops.
• Assist in timesheet approvals for mentors and interns.
• Research for program improvement across worksites and vendors.

Skills

Project management

Collaboration

Communication

Organization

Education

Bachelor’s degree in arts administration, education, nonprofit management, or related field

Tools

Asana

Airtable

Google Workspace

MS 365

Microsoft Planner

Monday.com

Trello

Salesforce

Job description

Salary Range: $64,000.00 To $73,000.00 Annually

Studio in a School (Studio) is seeking an experienced, enthusiastic, and collaborative professional with an interest in arts administration to join our team as the Associate Manager, Bloomberg Arts Internship: College (Implementation). The Associate Manager works collaboratively to plan and implement a paid internship program for college students in seven cities focused on career readiness and arts engagement. The ideal candidate is highly organized, student-centered, collaborative, and passionate about cultivating a supportive environment for college students.

The Associate Manager will report to the Director, Bloomberg Arts Internship: College. This is a full-time, exempt, non-union position and supervises seasonal staff and interns as assigned.

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional artists, arts and cultural internships, and apprentice-based learning in the arts. The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.

About Bloomberg Arts Internship: College

Bloomberg Arts Internship: College is an extension of the summer BAI high school program, administered by Studio in a School and in partnership in Baltimore, Boston, Detroit, New Orleans, Philadelphia, Washington DC and New York.With generous support from Bloomberg Philanthropies, this paid summer internship cultivates professional growth through arts career-focused workplace experiences.

Primary Duties and Responsibilities

• Work collaboratively to execute program timelines and workplans for the summer program in seven cities, with further expansion expected.
• Support program evaluation data collection in partnership with colleagues in Internship Programs.
• Support all aspects of pre-program planning, including, including but not limited to:
• Develop prospective intern and worksite outreach plans, including creating recruitment materials and representing Studio at events.
• Contribute to the intern application design, management, and review
• Organize the process to make successful matches between interns and worksites, including collecting information on available worksite projects.
• Collaborate with the team to coordinate plans for workshops and cultural excursions.
• Lead the hiring process for part-time, seasonal staff (Project Coordinators); responsibilities include the collection and organization of hiring paperwork; coordinate the onboarding process.
• Ensure smooth execution of the program throughout the year, including:
• Supervise part-time seasonal staff (Project Coordinators).
• Serve as a day-of contact / support for PD workshops and cultural excursions; ensure these programming days are high-quality experiences for interns; including facilitating components as necessary.
• Assist in approving timesheet entries for mentors and interns; ensure timely review and approval.
• Conduct research to support continuous program improvement (e.g., prospective worksites, high school connections, vendors, etc.).
• Other responsibilities as assigned.

Desired Skills and Background

Education and Experience

• Bachelor’s degree in arts administration, education, nonprofit management, or a related field.
• 2+ years of experience with program coordination and comprehensive understanding of career development.
• Proficiency using project management or workflow software (e.g., Asana, Airtable, Google Workspace, MS 365 including Microsoft Planner, Monday.com or Trello).
• Proficiency using data management programs, including Salesforce.

Personal Qualities and Habits of Work

• Commitment to the mission of Studio in a School.
• Self-motivation, assertiveness, positive demeanor, and willingness to work in a collaborative team environment.
• Strong work ethic with appreciation for deadlines. Adherence to project plans and follow through.
• Excellent organizational skills, including the ability to set priorities and manage projects simultaneously, oversee and track work details and respond flexibly to changes.
• Excellent written and verbal communication skills.
• Able to complete NYC Public Schools Fingerprint and Background Check Clearance upon employment.

Location

We are currently working on a hybrid schedule. The Associate Manager will be asked to work at least 2 days per week in our office at 75 West End Avenue, New York, NY, or in the field, though this schedule may shift and evolve.

Hours

As a member of the administrative staff, the Associate Manager is expected to work from 9 AM to 5 PM each scheduled workday. Candidates must be available to:

• Support programs and events outside of regular work hours, such as weekends and evenings.
• Travel within NYC. Travel within NYC is required as part of the core functions of the position.
• Travel to cities outside of NYC, including Baltimore, Boston, Detroit, New Orleans, Philadelphia and Washington, D.C.
• Work May through August during peak program operations.

Generous paid time off, Medical/Dental/Vision/Life Insurance/Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits, 403b Retirement Plan, Aflac supplemental benefits, and Employee Assistance Program (EAP).

The salary range is $64,000-$73,000. In addition to salary, Studio offers a comprehensive benefits plan as part of total compensation.

• Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.