Associate, Inventory

Vivrelle; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Vivrelle is seeking an Associate, Inventory to lead inbound merchandising operations for luxury inventory. You will receive shipments, assist authentication, and prepare listings with RFID tracking.

The role emphasizes organized workflows, cross-functional collaboration, and accuracy in cataloging, data entry, and security, supporting pop-ups and events as needed.

Qualifications

• 1+ year in inventory, e-commerce fulfillment, logistics, or premium/luxury retail operations.
• Familiarity with Excel/Google Sheets and inventory management software.
• Interest in luxury handbags, jewelry, and fashion.

Responsibilities

• Inbound receiving: unpack, inspect, log high-value items promptly.
• Authentication & quality control: perform visual checks and use 3rd-party tools to verify catalog integrity.
• Cataloging: create SKU listings and write product descriptions and condition notes.
• Asset tracking: tag inventory with RFID for real-time stock visibility.
• Cross-functional collaboration: work with Buying, Merchandising, Customer Experience to surface issues.
• Inventory reconciliation: participate in cycle counts and audits.
• Workspace management: maintain organized processing area.
• Events support: assist with on-site inventory logistics for pop-ups and activations.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Time management

Tools

Excel/Google Sheets

Inventory management software

RFID tracking systems

Job description

About Vivrelle

Vivrelle is a premier luxury membership service providing members access to an exclusive inventory of high-end designer handbags, jewelry, and luxury accessories. As our community grows, maintaining seamless operations, absolute product authenticity, and pristine inventory accuracy is paramount.

About The Role

We are seeking a meticulous, proactive Associate, Inventory to lead key inbound merchandising operations. In this role, you will be the first line of touch for newly acquired luxury inventory—receiving shipments, facilitating 3rd-party authentication, generating web-ready listings, and managing RFID tracking.

The ideal candidate is a detail-oriented operational professional who thrives in a fast-paced environment, possesses a strong appreciation for high-end fashion, and excels at maintaining seamless, organized workflows.

Key Responsibilities

• Inbound & Receiving: Unpack, inspect, and log high-value luxury merchandise in a timely, organized manner.
• Authentication & Quality Control: Perform initial visual inspections and independently operate 3rd-party digital authentication hardware/software to verify every item, ensuring 100% catalog integrity before listing.
• Cataloging & Data Entry: Create detailed SKU listings and write accurate, enticing luxury product descriptions and condition notes for website upload.
• Asset Tracking & Security: Tag inventory using RFID and internal tracking systems to guarantee real-time stock visibility and security.
• Cross-Functional Communication: Collaborate with Buying, Merchandising, and Customer Experience teams to surface damage reports, inventory discrepancies, or operational bottlenecks promptly.
• Inventory Reconciliation: Participate in routine cycle counts, stock audits, and physical reconciliation.
• Workspace Management: Maintain a secure, immaculate, and highly organized inventory processing area.
• Events & Special Projects: Support operational execution and on-site inventory logistics for high-level initiatives on an ad-hoc basis, including pop-up shops, retail locations, seasonal activations, and selling events as needed.

Qualifications & Key Skills

• Experience: 1+ year in inventory, e-commerce fulfillment, logistics, or premium/luxury retail operations.
• System Savvy: Familiarity with Excel/Google sheets is essential. Experience with inventory management software, ERPs, or e-commerce platforms is a plus.
• Luxury Product Awareness: Prior exposure to or a keen passion for luxury handbags, fine jewelry, and high fashion is strongly preferred.
• Attention to Detail: Precision in capturing serial numbers, condition nuances, and SKU attributes.
• Physical Requirements: Ability to lift, move, and organize boxes/merchandise up to 30 lbs and stand for extended periods during receiving shifts.
• Soft Skills: Highly organized, proactive problem solver with strong verbal and written communication.

Vivrelle is an equal opportunity employer. We are committed to creating an inclusive and welcoming environment for every person who walks through our doors. All employment is decided on the basis of qualifications, merit, and business need. Vivrelle celebrates and embraces diversity.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.