Associate Human Resources Officer

UN Secretariat; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

UN Secretariat in New York is seeking an Associate Human Resources Officer to provide HR advice and support to managers and staff within the Common Administrative Platform. You will handle recruitment, onboarding, contract administration, and manage entitlements and benefits in accordance with UN policies.

You will advise on regulations, process transactions, and monitor HR data to inform planning and decision-making, helping UN HQ entities maintain efficiency and compliance in a high-demand

Qualifications

• Minimum of two years of progressive experience in human resources management.
• Experience using SAP/UMOJA for staff administration is mandatory.
• Experience with CRM systems and applying UN common system rules is desirable.

Responsibilities

• Provide comprehensive HR advice and support to managers and staff while keeping current with HR developments.
• Manage recruitment processes, including reviewing requests, issuing offers, and coordinating onboarding.
• Prepare and present cases for appointment and promotion bodies and serve on examination boards.
• Oversee HR Assistants in processing personnel actions, onboarding, separations, and contract management.
• Administer and advise on salary, benefits, travel, and entitlements, interpreting policies and regulations.
• Determine staff entitlements based on contractual status and approve entitlements in ERP systems.
• Conduct entitlements monitoring exercises and provide reports.
• Offer induction and orientation to new staff.
• Contribute to HR data collection, analysis, and reporting using data visualization methods.

Skills

HR management

UN HR regulations

Recruitment & onboarding

Data analysis

Planning & organizing

Education

Master's degree in public/business administration or HR management

First-level degree with two additional years of qualifying experience

YPP/NCRE/G to P exams eligibility with no experience

Tools

SAP/UMOJA

CRM systems

Job description

Organizational context

Organizational context: This position is within the Common Administrative Platform (One Executive Office) of the UN Secretariat's Department of Operational Support in New York. As part of the UN80 reform, One EO consolidates administrative functions. The Division of Administration provides comprehensive HR, budget, finance, and facility management support to UN Headquarters entities and global financial operations.

Job purpose

Job purpose: The Associate Human Resources Officer provides essential HR advice and support to managers and staff within the UN Secretariat's Common Administrative Platform. This role is crucial for ensuring the effective functioning of human resources management, including recruitment, onboarding, contract administration, and the management of staff entitlements and benefits. The officer will advise on policies, interpret regulations, and process transactions, contributing to the seamless operational support of client entities. By monitoring HR transactions and assisting with data analysis for planning and decision-making, the role directly supports the mandate fulfillment of New York-based Secretariat entities and contributes to maintaining high standards of efficiency and compliance.

Responsibilities

• Provide comprehensive human resources advice and support to managers and staff, staying current with HR developments.
• Manage recruitment processes, including reviewing requests, issuing job offers, and coordinating onboarding.
• Prepare and present cases for appointment and promotion bodies, and serve on examination boards.
• Oversee HR Assistants in processing personnel actions, onboarding, separations, and contract management.
• Administer and advise on salary, benefits, travel, and entitlements, interpreting and applying policies and regulations.
• Determine and recommend staff entitlements based on contractual status and approve certain entitlements in ERP systems.
• Conduct entitlements monitoring exercises and provide reports.
• Offer induction and orientation to new staff.
• Contribute to HR data collection, analysis, and reporting using data visualization methods.

Education

• An advanced university degree (Master's or equivalent) in public/business administration, HR management, or a related field is required.
• A first-level degree with two additional years of qualifying experience is acceptable.
• Candidates who have passed the YPP, NCRE, or G to P exams may be considered with a first-level degree and no experience.

Work experience

• A minimum of two years of progressive experience in human resources management, administration of entitlements/benefits, or related areas is required.
• Experience with an ERP system (e.g., SAP/UMOJA) for staff administration is mandatory.
• Experience with CRM systems and applying UN common system rules and procedures is desirable.

Skills

• Professionalism (HR management, UN Staff Regulations/Rules, recruitment, onboarding, entitlements, data analysis)
• Planning & Organizing (goal setting, prioritization, resource allocation, risk management)
• Client Orientation (needs identification, partnership building, problem-solving, client service)

Required languages

• English

Desired languages

• French