Associate Health & Wellness Coordinator

Mary Washington Healthcare; Jackson (MI); On-site; USD 29,000 - 40,000; Full time

Job summary

Mary Washington Healthcare is seeking a Health and Wellness Coordinator to provide administrative and operational support for Associate Health and Workers' Compensation programs. This role serves as the primary contact for pre-employment health assessments, immunization compliance, and wellness services, coordinating scheduling, records, and reporting.

You will collaborate with Human Resources, safety, and medical providers to ensure regulatory compliance (HIPAA, OSHA) and accurate data

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of administrative experience in healthcare, occupational health, or workers' compensation.
• Proficiency in Microsoft Office Suite and EMR systems.
• Strong organizational, customer service, and communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Schedule and coordinate pre-employment health assessments, physical examinations, drug screenings, respirator fit testing, and other pre-placement requirements.
• Provide candidates with instructions and information regarding pre-employment testing requirements and timelines.
• Monitor completion of pre-employment requirements and communicate results and clearances to Human Resources and hiring managers.
• Maintain onboarding health documentation in Associate health record systems.
• Track and follow up on outstanding pre-employment requirements.
• Provide back-up to workers' compensation appointments and follow-up care with occupational health providers.
• Assist with generating reports related to workers' compensation claims, lost-time cases, and injury trends.
• Schedule Associate immunizations, tuberculosis testing, annual fit testing, and other Associate health services.
• Monitor compliance with regulatory and organizational health requirements.
• Maintain confidential Associate health records in accordance with HIPAA and organizational policies.
• Track expiration dates for certifications and vaccination requirements.
• Generate compliance reports for leaders and departments.
• Respond to inquiries regarding Associate health, workers' compensation, wellness programs, and occupational health services.
• Communicate appointment reminders, testing requirements, and follow-up instructions.
• Collaborate with Human Resources, Safety, Risk Management, Infection Prevention, and leadership.
• Ensure compliance with OSHA, CDC, Joint Commission, and organizational requirements.
• Maintain databases and electronic records.
• Prepare monthly, quarterly, and annual reports related to Associate health compliance, workers' compensation activity, and wellness participation.
• Assist with audits and regulatory surveys by providing requested documentation and reports.
• Maintain inventories of office, clinical, and testing supplies.
• Process invoices, billing, and vendor documentation.
• Prepare meeting materials, agendas, and minutes.
• Support department projects and continuous improvement initiatives.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

EMR systems

Scheduling

Communication

HIPAA

Confidentiality

Education

High school diploma

Associate's degree in healthcare administration

Tools

Microsoft Office Suite

EMR/EHR systems

Job description

Mary Washington Healthcare is seeking a Health and Wellness Coordinator to provide administrative and operational support for Associate Health and Workers' Compensation programs. This role serves as the primary contact for pre-employment health assessments, immunization compliance, and wellness services, coordinating scheduling, records, and reporting.

You will collaborate with Human Resources, safety, and medical providers to ensure regulatory compliance (HIPAA, OSHA) and accurate data