Associate Finance Director/Controller

Esperanza Health Center; Philadelphia (Philadelphia County); On-site; USD 76,000 - 98,000; Full time

Job summary

Esperanza Health Center seeks an Associate Finance Director/Controller to manage grants, GAAP reporting, and benefits analysis. You will supervise staff and participate on the Payroll Team, ensuring timely financial records and compliance.

Responsibilities include budgeting, 401(k) plan administration, and coordinating with the Finance Director to maintain strong fiscal controls and accurate month-end closes. This full-time role is based in Philadelphia, PA.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• Min. 10 years accounting experience, required.
• 1-2 years 401(K) administration experience desirable.
• 3-5 years payroll and benefits administration experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office and accounting software; nonprofit exp helpful.

Responsibilities

• Oversee grants administration and monthly financial reporting.
• Lead budgeting, fiscal controls, and policy development.
• Administer 401(k) and self-funded insurance plan analyses.
• Manage Revenue Cycle Management with Billing Manager.
• Participate on Payroll Team and back-up for Staff Accountant.
• Substitute for Finance Director when needed.

Skills

Organizational skills

Written and oral communication

Leadership experience

Attention to detail

Team coordination

Education

Bachelor’s degree in Accounting or Finance

Tools

Microsoft Office

Excel

Accounting software

Job description

Associate Finance Director/Controller

Finance Full Time Philadelphia, PA, US

2 days ago Requisition ID: 1772

Salary Range: $76,000.00 To $98,000.00 Annually

Position: Associate Finance Director/Controller

SUMMARY:

The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure the accuracy and timeliness of accounting records and financial reports in compliance with generally accepted accounting principles (GAAP). The Associate Finance Director supervises the Staff Accountant, Billing Manager, and Financial Analyst; participates on the Payroll Team, and reports to the Chief Financial Officer.

Compensation

$76,000 – $98,000 annually | Midpoint $87,000

Placement within the range is based on relevant experience, qualifications, demonstrated competencies, and internal equity.

Esperanza Health Center offers a comprehensive benefits package to eligible full-time employees, including medical, dental, and vision coverage; paid time off; retirement contributions; and other benefits designed to support employee well-being and professional growth.

ESSENTIAL FUNCTIONS

The Associate Finance Director is responsible for the following areas of fiscal control:

1. Grants administration and financial reporting.

• Administers federal grants (such as the 330 FQHC and Ryan White Part C grants), state grants (such as the Pennsylvania Challenge Grants), and private grants. Leads the development of annual budget for Federal grant applications (SAC/BPR).
• Maintains and tracks financial “dashboard” indicators and other metrics related to financial performance, in collaboration with the Finance Director.
• Analyzes and reconciles general ledger accounts throughout the year with data and reports from the patient billing systems, the donor database, the dispensary, and other activities in collaboration with the Finance Director.
• Ensures that the necessary records and documentation to support annual audit are maintained and provided to auditors.
• Leads monthly closing process and the preparation of monthly internal financial reports.
• Prepares the quarterly MCO wraparound report for submission to DHS, in collaboration with the Billing Manager.
• Ensures timely and accurate Dispensary reporting and ensures that Dispensary inventories are performed and reconciled at least twice per year with the general ledger.

2. Fiscal control, budgeting and finance policies and procedures

• Prepares annual budget and oversees organizational budgeting process, with Staff Accountant.
• Maintains all necessary fiscal controls, policies, and procedures to ensure that funds are used for the purposes intended, with Staff Accountant. Alerts Finance Director and other appropriate staff to any problems or irregularities.
• Conducts studies, performs high-level financial analysis, and carries out other special projects as directed by Finance Director.
• Initiates research processes related budget variances, with Financial Analyst.

3. 401K Plan administration and financial analysis of employee benefits plan, e.g., the self-funded insurance plan

• Administers all aspects of the 401(k) plan, including withholding and remitting payments on a timely and accurate basis; coordinating proper reporting with outside pension administrator; and coordinating regulatory filings (Form 5500) and the annual compliance audit.
• Administers the self-funded insurance plan, providing monthly analysis of monthly usage, communication with Warner Benefits, annual analysis of plan performance, etc., in collaboration with Finance Director and Financial Analyst.

4. Management of Revenue Cycle Management function:

• Manages the Billing Manager and billing specialists to maximize all third-party and patient payment reimbursement. Works with the Billing Manager to review billing systems, accounts receivable reports, and develop and implement best practices to further develop billing operations for medical, behavioral health, and dental reimbursement.

5. Participates on the Payroll Team

• Participates in payroll team meetings.
• Serves as a back-up for the Staff Accountant on the payroll team, as needed.

6. Substitutes for Finance Director

• Performs duties as needed in the absence of Finance Director, in collaboration with the Executive Director.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s degree or higher i n Accounting or Finance, required.
• Min. 10 years a ccounting experience, required.
• 1-2 years 401(K) administration experience, highly desirable.
• 3-5 years payroll and benefits administration experience, preferred.
• Strong organizational skills and ability to multitask; attention to detail, precision and accuracy working with figures.
• Strong written and oral communication skills.
• Proficiency in Microsoft Office products, particularly Excel and accounting software
• Experience in nonprofit accounting and software preferred.
• Ability to exemplify the values of Esperanza in all circumstances and commitment to God’s concern for the poor; ability to share faith in Christ with others.

WORKING CONDITIONS

• Must be able to sit/stand at a desk for long periods of time.
• Must be able to read fine print on paper, computer, and databases.