Associate Finance Director/Controller

Christian Community Health Fellowship; Philadelphia (Philadelphia County); Hybrid; USD 110.000 - 150.000; Vollzeit

Zusammenfassung

Esperanza Health Center is seeking an Associate Finance Director to oversee grants administration, GAAP-compliant financial reporting, and 401(k) plan administration. This role supervises staff and collaborates with the CFO on budgeting, audit readiness, and financial analysis.

The candidate will manage monthly closings, dashboard metrics, and Dispensary reporting, ensuring accuracy and timeliness of records in a nonprofit setting.

Qualifikationen

• Bachelor’s degree or higher in Accounting or Finance is required.
• 10–15 years accounting experience is required.
• 1–2 years 401(k) administration experience is highly desirable.
• Strong organizational, multitasking, and numerical accuracy abilities.
• Strong written and oral communication skills.

Aufgaben

• Oversee grants administration and financial reporting.
• Lead budgeting processes and annual budget preparation.
• Administer the 401(k) plan and analyze employee benefits.
• Coordinate payroll and participate in the Payroll Team.
• Manage revenue cycle and oversight of billing operations.
• Contribute to monthly closings and internal financial reporting.

Kenntnisse

Organizational skills

Multitasking

Written & verbal communication

Attention to detail

Excel proficiency

Accounting software

Ausbildung

Bachelor’s degree in Accounting or Finance

Tools

Excel

Accounting software

Microsoft Office

Jobbeschreibung

Compelled by the love of God in Christ Jesus, in cooperation with the Church and others, Esperanza Health Center is a multi-cultural ministry providing holistic healthcare to the Latino and underserved communities of Philadelphia.

At Esperanza Health Center, we seek to provide high-quality, affordable health care in Jesus’ name, and we are committed to the promotion of our community’s health and well-being.

We do this by:

• Providing holistic care for our patients—care that looks at the needs of the whole person, including physical, social, emotional and spiritual well-being.
• Ensuring that care is available and affordable to all, without regard for economic or social status or ability to pay.
• As a Patient-Centered Medical Home, developing partnerships with each of our patients to pursue total health.
• Working together with the Church and local organizations to bring healing and wholeness to our North Philadelphia community.

Job Description

The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure the accuracy and timeliness of accounting records and financial reports in compliance with generally accepted accounting principles (GAAP). The Associate Finance Director supervises the Staff Accountant, Billing Manager, and Financial Analyst; participates on the Payroll Team, and reports to the Chief Financial Officer.

Essential Functions

The Associate Finance Director is responsible for the following areas of fiscal control:

• Grants administration and financial reporting.
  
  • Administers federal grants (such as the 330 FQHC and Ryan White Part C grants), state grants (such as the Pennsylvania Challenge Grants), and private grants. Leads the development of annual budget for Federal grant applications (SAC/BPR).
  • Maintains and tracks financial “dashboard” indicators and other metrics related to financial performance, in collaboration with the Finance Director.
  • Analyzes and reconciles general ledger accounts throughout the year with data and reports from the patient billing systems, the donor database, the dispensary, and other activities in collaboration with the Finance Director.
  • Ensures that the necessary records and documentation to support annual audit are maintained and provided to auditors.
  • Leads monthly closing process and the preparation of monthly internal financial reports.
  • Prepares the quarterly MCO wraparound report for submission to DHS, in collaboration with the Billing Manager.
  • Ensures timely and accurate Dispensary reporting and ensures that Dispensary inventories are performed and reconciled at least twice per year with the general ledger.
• Fiscal control, budgeting and finance policies and procedures
  
  • Prepares annual budget and oversees organizational budgeting process, with Staff Accountant.
  • Maintains all necessary fiscal controls, policies, and procedures to ensure that funds are used for the purposes intended, with Staff Accountant. Alerts Finance Director and other appropriate staff to any problems or irregularities.
  • Conducts studies, performs high-level financial analysis, and carries out other special projects as directed by Finance Director.
  • Initiates research processes related budget variances, with Financial Analyst.
• 401K Plan administration and financial analysis of employee benefits plan, e.g., the self-funded insurance plan
  
  • Administers all aspects of the 401(k) plan, including withholding and remitting payments on a timely and accurate basis; coordinating proper reporting with outside pension administrator; and coordinating regulatory filings (Form 5500) and the annual compliance audit.
  • Administers the self-funded insurance plan, providing monthly analysis of monthly usage, communication with Warner Benefits, annual analysis of plan performance, etc., in collaboration with Finance Director and Financial Analyst.
• Management of Revenue Cycle Management function
  
  • Manages the Billing Manager and billing specialists to maximize all third-party and patient payment reimbursement. Works with the Billing Manager to review billing systems, accounts receivable reports, and develop and implement best practices to further develop billing operations for medical, behavioral health, and dental reimbursement.
• Participates on the Payroll Team
  
  • Participates in payroll team meetings.
  • Serves as a back-up for the Staff Accountant on the payroll team, as needed.
• Substitutes for Finance Director
  • Performs duties as needed in the absence of Finance Director, in collaboration with the Executive Director.

Qualifications, Skills, Education

Required

• Bachelor’s degree or higher in Accounting or Finance, required.
• 10-15 years accounting experience, required.
• 1-2 years 401(K) administration experience, highly desirable.
• Strong organizational skills and ability to multitask; attention to detail, precision and accuracy working with figures.
• Strong written and oral communication skills.
• Proficiency in Microsoft Office products, particularly Excel and accounting software
• Ability to exemplify the values of Esperanza in all circumstances and commitment to God’s concern for the poor; ability to share faith in Christ with others.
• Must be able to sit/stand at a desk for long periods of time.
• Must be able to read fine print on paper, computer, and databases.

Preferred

• 3-5 years payroll and benefits administration experience, preferred.
• Experience in nonprofit accounting and software preferred.