Associate Facilities Manager

Cogs; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in New York City is seeking an Associate Facilities Manager to support day-to-day operations at their World Headquarters. This role involves managing facility operations, coordinating vendor activities, and assisting in project management under senior oversight. Ideal candidates will possess strong organizational skills, a customer-service focus, and relevant work experience in facilities management.

Qualifications

• 1-3 years of experience in facilities operations or building maintenance.
• Ability to multitask in a fast-paced setting.
• Basic understanding of building systems and maintenance processes.

Responsibilities

• Assist in overseeing daily facility operations and maintenance tasks.
• Support the Facilities Manager by tracking work orders and maintaining service records.
• Participate in routine building inspections and ensure safety compliance.

Skills

Organizational skills

Customer Service

Communication

Education

Bachelor’s degree preferred

Certifications in facility management

Tools

Microsoft Office Suite

Job description

Associate Facilities Manager

As an Associate Facilities Manager, you will support the day-to-day operations and maintenance activities at our client’s World Headquarters, a Class A facility located in New York City. This role is a key part of the Facilities Management team and offers an excellent opportunity to develop your skills managing building systems, coordinating vendors, and supporting facility projects under the guidance of senior management.

What You Will Do:

• Assist in overseeing daily facility operations, including scheduling maintenance tasks and coordinating with technicians, vendors, and contractors.
• Support the Facilities Manager and team by tracking work orders, maintaining service records, and ensuring timely completion of facility maintenance requests.
• Participate in routine building inspections to identify maintenance needs and ensure compliance with safety and regulatory standards.
• Help maintain positive relationships with internal clients and external service providers, responding promptly to facility-related inquiries or issues.
• Assist with managing small-scale projects and capital improvements by coordinating resources and communicating project progress.
• Support budget tracking by reviewing invoices and purchase orders related to maintenance and repair activities.
• Contribute to the development and enforcement of environmental health and safety policies within the facility.
• Learn to identify operational inefficiencies and recommend improvements to enhance facility performance.
• Collaborate with team members to ensure a safe, clean, and well-maintained environment for building occupants.
• Utilize Microsoft Office tools to document facility activities, prepare reports, and assist with administrative tasks.

What You Will Need:

• Bachelor’s degree preferred but not required; relevant work experience or certifications in facility management, property management, or related fields will be considered.
• 1-3 years of experience in facilities operations, building maintenance, or a related environment.
• Strong organizational skills and ability to multitask in a fast-paced setting.
• Good communication skills and a customer-service oriented approach.
• Basic understanding of building systems, maintenance processes, and safety regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work collaboratively within a team and willingness to learn from senior team members.
• Valid driver’s license preferred.