Associate Document Compliance Specialist

Mesa Laboratories, Inc.; Bozeman (MT); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Paid vacation 3 weeks

Paid sick leave

Caregiver leave

HSA/FSA

Disability insurance

Life insurance

Paid holidays

Overtime opportunities

Job summary

Mesa Laboratories, Inc. in Bozeman, MT is seeking an Associate Document Compliance Specialist to support the management and oversight of regulatory documentation. You will ensure records align with standards and assist with filings.

You will update logs, coordinate reviews, and support audits while maintaining accurate documentation in logs and databases. A bachelor’s degree and 0–1 year of experience are required, with comprehensive benefits starting on day one.

Qualifications

• Bachelor's degree in Business Administration, Legal Studies, or a related field.
• 0 - 1 year of professional experience.

Responsibilities

• Update and maintain logs, databases, and catalogs of regulatory compliance information.
• Ensure accurate and timely filing of documents, including assigning and monitoring document numbers.
• Coordinate the review and revision of procedures, specifications, and forms to ensure compliance with regulations.
• Assist in preparing and compiling regulatory filing documents.
• Prepare and review process and status reports related to document compliance.
• Monitor and track compliance issues, providing reports on findings and recommendations for improvements.
• Review documents for accuracy, completeness, and compliance with internal and external standards.
• Maintain computerized files and ensure documentation systems are up-to-date and accurate.
• Assist in the development and implementation of document compliance policies and procedures.
• Support internal and external audits by providing necessary documentation and information.
• Work closely with other departments to ensure seamless compliance processes.
• Provide guidance and support to team members on document compliance matters.

Skills

Attention to detail

Organizational skills

Regulatory analysis

Communication skills

Education

Bachelor's degree in Business Administration, Legal Studies, or related field

Tools

Microsoft Office

Job description

Are you looking for an opportunity to make a difference? At Mesa Labs we're passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

At Mesa Labs we offer competitive wages, including bonus opportunity, and a comprehensive benefits package.

Base Compensation Range: $27.64 per hour - $34.49 per hour This position is eligible for an annual 10% bonus opportunity in addition to the base salary

Outstanding Benefits and Perks: We are proud to offer a variety of benefits that meet the diverse needs of our employees:

• Eligible for benefits the first day of the month after you start
• Tiered Medical, Dental and Vision Insurance options
• Health savings (HSA), healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability (unless covered by a state disability plan)
• Company paid life insurance and AD&D
• 3 weeks of accrued vacation time; accruals begin on Day 1
• Paid sick leave of 48 hours per calendar year
• Eligible employees may receive four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year
• Overtime opportunities

SDC: Sterilization and Disinfection Control division manufactures and sells biological and chemical indicators that assess the effectiveness of sterilization and disinfection processes for pharmaceutical, healthcare, and dental industries.

Job Summary

The Associate Document Compliance Specialist supports the management and oversight of document compliance activities within the organization. Ensures that all documentation processes align with regulatory standards, company policies, and best practices. Maintaining accurate records by updating logs, databases and catalogues of regulatory compliance information, coordinating document reviews, and assisting with regulatory filings.

Duties/Responsibilities

Document Management:

• Update and maintain logs, databases, and catalogs of regulatory compliance information.
• Ensure accurate and timely filing of documents, including assigning and monitoring document numbers.

Compliance Monitoring:

• Coordinate the review and revision of procedures, specifications, and forms to ensure compliance with regulations.
• Assist in preparing and compiling regulatory filing documents.

Reporting and Analysis:

• Prepare and review process and status reports related to document compliance.
• Monitor and track compliance issues, providing reports on findings and recommendations for improvements.

Document Accuracy:

• Review documents for accuracy, completeness, and compliance with internal and external standards.
• Maintain computerized files and ensure documentation systems are up-to-date and accurate.

Process Support:

• Assist in the development and implementation of document compliance policies and procedures.
• Support internal and external audits by providing necessary documentation and information.

Collaboration:

• Work closely with other departments to ensure seamless compliance processes.
• Provide guidance and support to team members on document compliance matters.

Experience/Education

• Bachelor's degree in Business Administration, Legal Studies, or a related field.
• 0 - 1 year of professional experience.

Knowledge and Skillsets Required

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to analyze complex documents and regulatory requirements.
• Effective communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document management systems.

Physical Demands (US Only)

• Sitting: Often for extended periods at desks or meetings.
• Standing or walking: Occasionally for meetings or office tasks.
• Using computers: Typing and using office equipment.
• Lifting: Light, less than 10 pounds.
• Repetitive motions: Frequent use of keyboard and mouse.

Environmental Conditions (US Only)

• Workspace: Climate control (air conditioning or heating) to ensure comfort.
• Lighting: Adjustable lighting to reduce eye strain.
• Noise Levels: The noise level is moderate, with occasional interruptions from phone calls and conversations. Use non-canceling headphones if necessary.
• Ergonomics: Workstations with desk and adjustable chairs to support good postures.
• Ventilation: Good ventilation to ensure a comfortable working environment, though this can vary depending on the building.

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.