Associate Document Compliance Specialist

Mesa Labs Career; Bozeman (MT); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Bonus opportunity

Tiered Medical, Dental and Vision

401(k) Safe Harbor 4% match

3 weeks vacation

Paid sick leave 48 hours

Disability insurance

Life insurance

9 paid holidays

Job summary

Mesa Labs is seeking an Associate Document Compliance Specialist to support the management and oversight of document compliance activities, ensuring alignment with regulatory standards and company policies. You will maintain logs, databases, and records, coordinate reviews, and assist with regulatory filings.

The role requires a Bachelor’s degree and 0-1 year of professional experience, with strong attention to detail, organizational skills, and proficiency in Microsoft Office.

Qualifications

• : Bachelor’s degree in Business Administration, Legal Studies, or a related field.
• : 0-1 year of professional experience.
• : Strong attention to detail and accuracy.
• : Excellent organizational and time management skills.
• : Ability to analyze complex documents and regulatory requirements.
• : Effective communication skills, both written and verbal.
• : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document management systems.

Responsibilities

• Update and maintain logs, databases, and catalogs of regulatory compliance information.
• Ensure accurate and timely filing of documents, including assigning and monitoring document numbers.
• Coordinate the review and revision of procedures, specifications, and forms to ensure compliance with regulations.
• Assist in preparing and compiling regulatory filing documents.
• Prepare and review process and status reports related to document compliance.
• Monitor and track compliance issues, providing reports on findings and recommendations for improvements.
• Review documents for accuracy, completeness, and compliance with internal and external standards.
• Maintain computerized files and ensure documentation systems are up-to-date and accurate.
• Assist in the development and implementation of document compliance policies and procedures.
• Support internal and external audits by providing necessary documentation and information.
• Work closely with other departments to ensure seamless compliance processes.
• Provide guidance and support to team members on document compliance matters.

Skills

Attention to detail

Organizational skills

Time management

Regulatory requirements analysis

Written and verbal communication

Microsoft Office Suite

Document management systems

Education

Bachelor’s degree in Business Administration, Legal Studies, or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Document management systems

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Associate Document Compliance Specialist

Locations

Showing 1 location

Bozeman, MT 59718, USA

• On-site
• Quality
• Full-Time
• Requisition #: ASSOC002402

Description

Are you looking for an opportunity to make a difference? At Mesa Labs we’re passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

At Mesa Labs we offer competitive wages, including bonus opportunity, and a comprehensive benefits package.

Base Compensation Range: $27. 64 per hour – $34.49 per hour This position is eligible for an annual 10% bonus opportunity in addition to the base salary

Outstanding Benefits and Perks:We are proud to offer a variety of benefits that meet the diverse needs of our employees:

• Eligible for benefits the first day of the month after you start
• Tiered Medical, Dental and Vision Insurance options
• Health savings (HSA), healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability (unless covered by a state disability plan)
• Company paid life insurance and AD&D
• 3 weeks of accrued vacation time; accruals begin on Day 1
• Paid sick leave of 48 hours per calendar year
• Eligible employees may receive four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year
• Overtime opportunities

SDC: Sterilization and Disinfection Control division manufactures and sells biological and chemical indicators that assess the effectiveness of sterilization and disinfection processes for pharmaceutical, healthcare, and dental industries.

Job Summary

The Associate Document Compliance Specialist supports the management and oversight of document compliance activities within the organization. Ensures that all documentation processes align with regulatory standards, company policies, and best practices. Maintaining accurate records by updating logs, databases and catalogues of regulatory compliance information, coordinating document reviews, and assisting with regulatory filings.

Duties/Responsibilities

Document Management

• Update and maintain logs, databases, and catalogs of regulatory compliance information.
• Ensure accurate and timely filing of documents, including assigning and monitoring document numbers.

Compliance Monitoring

• Coordinate the review and revision of procedures, specifications, and forms to ensure compliance with regulations.
• Assist in preparing and compiling regulatory filing documents.

Reporting and Analysis

• Prepare and review process and status reports related to document compliance.
• Monitor and track compliance issues, providing reports on findings and recommendations for improvements.

Document Accuracy

• Review documents for accuracy, completeness, and compliance with internal and external standards.
• Maintain computerized files and ensure documentation systems are up-to-date and accurate.

Process Support

• Assist in the development and implementation of document compliance policies and procedures.
• Support internal and external audits by providing necessary documentation and information.
• Work closely with other departments to ensure seamless compliance processes.
• Provide guidance and support to team members on document compliance matters.

Experience/Education

• Bachelor’s degree in Business Administration, Legal Studies, or a related field.
• 0 - 1 year of professional experience.

Knowledge and Skillsets Required

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to analyze complex documents and regulatory requirements.
• Effective communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document management systems.

Physical Demands (US Only)

• Sitting: Often for extended periods at desks or meetings.
• Standing or walking: Occasionally for meetings or office tasks.
• Using computers: Typing and using office equipment.
• Lifting: Light, less than 10 pounds.
• Repetitive motions: Frequent use of keyboard and mouse.

Environmental Conditions (US Only)

• Workspace: Climate control (air conditioning or heating) to ensure comfort.
• Lighting: Adjustable lighting to reduce eye strain.
• Noise Levels: The noise level is moderate, with occasional interruptions from phone calls and conversations. Use non-canceling headphones if necessary.
• Ergonomics: Workstations with desk and adjustable chairs to support good postures.
• Ventilation: Good ventilation to ensure a comfortable working environment, though this can vary depending on the building.

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.