Associate Director of Admission

Jobtailor; Natick (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Walnut Hill School is seeking an admissions professional to recruit domestic and international applicants for Theater and Music majors, manage a portfolio of prospective students and families, and develop outreach plans.

You will guide applicants through the admission and enrollment process, interview families, present information sessions, coordinate on- and off-campus events, and collaborate with faculty on evaluation and outreach. Evening/weekend flexibility and travel required.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3+ years of admission, academic counseling, or related experience required.
• Independent school experience a plus.

Responsibilities

• Recruit domestic and international applicants for Theater and Music majors.
• Manage a portfolio of prospective students and families.
• Develop and implement outreach plans for assigned majors.
• Execute strategies to convert admitted students to enrolled students.
• Guide students and families through the admission and enrollment process.
• Communicate with prospective families via email, phone, and virtual platforms.
• Collaborate with Theater and Music leadership and faculty on applicant evaluation and recruitment.
• Interview prospective students and families.
• Read and evaluate applications as an Admission Committee member.
• Maintain records in the School’s CRM system.
• Conduct presentations and information sessions.
• Plan and execute on- and off-campus admission programs, including Open Houses, Admitted Student Days, visits, and auditions.
• Evaluate and improve communication and applicant-tracking workflows.
• Expand recruitment pipelines and build relationships with feeder schools, consultants, partners, and organizations.
• Analyze enrollment data and market trends to inform recruitment strategies.
• Lead or co-lead major admission events.
• Coordinate file reading and admission committee processes.
• Design and oversee yield programming.
• Partner with marketing and communications on messaging, event promotion, and enrollment campaigns.
• Contribute to departmental planning, mentor junior staff, and support training and onboarding.
• Participate in student community activities, school events, performances, and ceremonies.
• Attend faculty, staff, and department meetings and participate in reviews and evaluations.
• Report to the Director of Enrollment Management.

Skills

Communication skills

Customer service

Cultural competence

Organizational skills

Time management

Presentation skills

Interpersonal skills

Collaboration skills

Independent work

Travel ability

Education

Bachelor's degree or equivalent experience

3+ years admission experience

Independent school experience

Tools

CRM systems

Microsoft Office

Google Apps

Cloud-based computing

Job description

• Recruit domestic and international applicants for Theater and Music majors
• Manage a portfolio of prospective students and families
• Develop and implement outreach plans for assigned majors
• Execute strategies to convert admitted students to enrolled students
• Guide students and families through the admission and enrollment process
• Communicate with prospective families via email, phone, and virtual platforms
• Collaborate with Theater and Music leadership and faculty on applicant evaluation and recruitment
• Interview prospective students and families
• Read and evaluate applications as an Admission Committee member
• Maintain records in the School’s CRM system
• Conduct presentations and information sessions
• Plan and execute on- and off-campus admission programs, including Open Houses, Admitted Student Days, visits, and auditions
• Evaluate and improve communication and applicant-tracking workflows
• Expand recruitment pipelines and build relationships with feeder schools, consultants, partners, and organizations
• Analyze enrollment data and market trends to inform recruitment strategies
• Lead or co-lead major admission events
• Coordinate file reading and admission committee processes
• Design and oversee yield programming
• Partner with marketing and communications on messaging, event promotion, and enrollment campaigns
• Contribute to departmental planning, mentor junior staff, and support training and onboarding
• Participate in student community activities, school events, performances, and ceremonies
• Attend faculty, staff, and department meetings and participate in reviews and evaluations
• Report to the Director of Enrollment Management

Requirements

• Bachelor's degree or equivalent experience required
• 3+ years of admission, academic counseling, or related experience required
• Independent school experience a plus
• Ability to work independently and effectively in a changing, fast-paced environment
• Educational and artistic vision aligned with Walnut Hill’s core principles
• Exceptional written and oral communication skills
• Strong customer service skills and ability to work with a wide range of people
• Demonstrated commitment to fostering an inclusive community
• Cultural competence in working with diverse populations and commitment to learning about and practicing anti-racist work
• Experience with, or interest in, working with international students and families
• High integrity and ability to handle highly sensitive information with discretion
• Outstanding organizational, time management, presentation, and interpersonal skills
• Strong collaboration skills and team-oriented approach
• Strong computer skills and proficiency with Microsoft Office Suite, Google Applications, and cloud-based computing systems
• Ability to travel domestically and internationally
• Ability to conduct physical campus tours
• Evening and weekend hours required
• Must complete state and federal background checks
• Walnut Hill does not provide visa sponsorship

Core Competencies

Demonstrates expertise in recruitment strategies for Theater and Music majors, with strong capabilities in communication, relationship building, and data analysis to enhance enrollment processes. Proficient in managing diverse applicant portfolios and executing outreach plans while fostering an inclusive community.

Highest-signal resume keywords

• Bachelor's Degree
• 3+ Years Admission Experience
• Exceptional Communication Skills
• Strong Customer Service Skills
• Cultural Competence

Hard Skills

• Applicant Evaluation
• Enrollment Data Analysis
• Presentation Skills
• CRM System Management
• Recruitment Strategy Development

Soft Skills

• Interpersonal Skills
• Organizational Skills
• Time Management
• Collaboration Skills
• Ability to Work Independently

Industry Keywords

• Theater Recruitment
• Music Recruitment
• Independent School Experience
• Inclusive Community
• International Student Engagement

Tools & Technologies

• Microsoft Office Suite
• Google Applications
• Cloud-Based Computing Systems