Associate Director, Financial Operations and Services

massgeneralbrigham; Somerville (MA); Hybrid; USD 120,000 - 170,000; Full time

Benefits offered by this job

Hybrid flexible work schedule

Job summary

Mass General Brigham is seeking an Associate Director, Financial Operations & Services within Development Finance. This role manages key staff-facing financial processes, approvals, and reporting to promote efficient operations and strong internal controls.

Reporting to the Senior Director of Finance, you will collaborate with enterprise partners to improve processes, ensure policy compliance, and deliver reliable financial information to support stewardship of organizational resources.

Qualifications

• Experience in financial operations and policy implementation.
• Ability to develop financial reports and dashboards.
• Strong collaboration with cross-functional teams and enterprise partners.

Responsibilities

• Manage day-to-day financial operations within Development Finance to ensure accuracy and compliance.
• Provide guidance on financial policies, documentation standards, and approval requirements.
• Coordinate reporting on sundry funds, financial approvals, and service delivery to support budget monitoring and decision making.
• Develop and maintain financial dashboards and metrics to track performance and improve processes.

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.

Job Summary

The Associate Director, Financial Operations & Services manages key operational processes and staff-facing financial services within Development Finance, including transactional processes, financial approvals and reporting, and policy guidance and implementation.

Reporting to the Senior Director of Finance, this role promotes efficient, consistent, and service-oriented practices while maintaining effective internal controls. The Associate Director partners with MGB Development Office staff and Mass General Brigham enterprise colleagues to improve financial processes, strengthen service delivery, and support responsible stewardship of organizational resources.

Essential Functions (Key Roles & Responsibilities)

Financial Operations and Service Delivery

• Manage assigned areas of day-to-day financial operations to ensure financial processes are completed accurately, efficiently, and in accordance with applicable requirements.
• Provide MGB Development Office staff with guidance and support on financial processes, requirements, and available resources.
• Monitor service needs, recurring issues, and workload trends and recommend improvements to processes and service delivery.
• Serve as an escalation point for complex or unresolved financial service and operational issues, coordinating resolution and elevating matters to the Senior Director of Finance when appropriate.
• Collaborate with Mass General Brigham enterprise partners to resolve operational issues, implement enterprise financial processes, and coordinate escalation when appropriate.

Policy, Compliance, and Financial Approvals

• Provide practical guidance on financial policies, procedures, documentation standards, and approval requirements to support consistent interpretation and application across teams and entities.
• Contribute to drafting and revising departmental financial policies, procedures, and guidance, incorporating operational needs and enterprise requirements.
• Coordinate the implementation of enterprise financial policies within the MGB Development Office.
• Review complex policy questions and exception requests and coordinate additional review when needed.
• Oversee financial approval processes, including advance authorizations, expense policy exceptions, and other special approval requests.
• Establish clear service expectations and identify opportunities to simplify and standardize the review and routing of approval requests.
• Monitor approval activity and recurring issues to identify opportunities for process improvement.
• Support internal reviews and documentation needs related to financial policies, approvals, and controls.

Financial Reporting and Administration

• Develop and maintain financial reports, dashboards, and operational metrics that support budget monitoring, expense oversight, and administrative decision-making.
• Coordinate data validation and oversee reporting on sundry funds, financial approvals, policy compliance, and service delivery within Development Finance.
• Support ad hoc reporting and analysis as requested by the Senior Director of Finance.
• Identify and apply appropriate technology and reporting tools to improve reporting processes, data visualization, and access to financial information.

Process Improvement and Systems

• Coordinate initiatives to improve the staff experience, financial processes, administrative practices, and service delivery.
• Support workflow automation, system enhancements, implementation of new tools, and standardization of financial practices across MGB Development Office entities.
• Develop and comm