Associate Director (Financial Operations)

Rutgers, International; Piscataway Township (NJ); Hybrid; USD 94,000 - 145,000; Full time

Job summary

Rutgers University, Department of Chemistry and Chemical Biology, seeks an Associate Director (Financial Operations) to oversee the department's broad financial operations and fund stewardship.

The role includes managing ~\$56M in annual funding across operating, gifts and endowments, supervising eight staff, and ensuring compliance with sponsored research requirements and procurement processes.

Qualifications

• Bachelor’s degree in business or related field with 5+ years of management experience.
• Experience budgeting and supervising staff in a research or academic setting.
• Strong communication and computer literacy; strategic thinking.

Responsibilities

• Oversees CCB’s pre- and post-award operations for ~35 research-active faculty and serves as the department authority on grant funding.
• Manages departmental operating financial activity, ensuring proper oversight and stewardship of CCB funding.
• Oversees CCB’s purchasing program (averaging ~5,000 purchase orders per year).

Skills

Budgeting

Staff supervision

Strategic thinking

Communication skills

Education

Bachelor’s degree in business or related field

Tools

Excel

Oracle BI

Tableau

PeopleSoft

Access

RU Marketplace

Expense Management

Financial Management (Oracle Cloud)

RAPSS

Job description

Associate Director (Financial Operations)

Recruitment/Posting Title Associate Director (Financial Operations)

Job Category

Job Category Staff & Executive - Finance/Accounting/Purchasing

Department

Department Chemistry & Chemical Biology

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Associate Director (Financial Operations) within the Department of Chemistry and Chemical Biology ( CCB ).

Reporting to the Department of Chemistry and Chemical Biology ( CCB ) Director, the Associate Director – Financial Operations is responsible for the planning and administration of CCB’s broad financial operations. These operations represent ~$56M annual funding between department operating, gifts and endowments and sponsored research accounts. Incumbent will directly or indirectly supervise eight full-time staff. Among the key duties of the position are the following:

• Oversees CCB’s pre- and post-award operations for ~35 research-active faculty and serves as the department authority on grant funding
• Manages departmental operating financial activity, ensuring proper oversight and stewardship of CCB funding.
• Oversees CCB’s purchasing program (averaging ~5,000 purchase orders per year).

FLSA

FLSA Exempt

Grade

Grade 07

Salary Details

Minimum Salary 94492.000

Mid Range Salary 119604.000

Maximum Salary 144715.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

Standard Hours 37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Admin Assembly (MPSC)

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in business or related field and a minimum of five years of management experience with budgeting and supervisory responsibility, particularly in research administration.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Ability to think strategically, handle complex organizational detail, and negotiate and resolve conflict.
• Excellent communication skills and computer literacy.
• Proven track record of developing and implementing system improvements.

Preferred Qualifications

• Advanced degree preferred.
• CRA , CPRA , or CFRA preferred.
• Experience in academic department management.
• Familiarity with academic department purchasing.
• Experience with pre and/or post award management.
• Experience with Oracle BI and/or tableau reporting.
• Extensive use of Excel.
• Uses Access, Word, RU Marketplace, Expense Management, PeopleSoft Management, Financial Management (Oracle Cloud), RAPSS , a variety of SAS applications, departmental databases and funding agency applications.

Equipment Utilized

• Extensive use of Excel.
• Uses Access, Word, RU Marketplace, Expense Management, PeopleSoft Management, Financial Management (Oracle Cloud), RAPSS , a variety of SAS applications, departmental databases and funding agency applications.