Associate Director, Event Logistics

George Washington University; Washington (District of Columbia); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Benefits package

Job summary

George Washington University seeks an Associate Director, Events Logistics, to lead planning and execution of major campus events, conferences, galas, and programs. The role partners with faculty, staff, and external vendors to deliver high-profile events on GW campuses in Washington, DC.

This position requires strong vendor management, on-site leadership, and advanced coordination across teams, with flexibility for evenings and weekends.

Qualifications

• Bachelor’s degree in an appropriate area of specialization.

Responsibilities

• Plan and implement events for leadership, divisions, and external hosts.

Skills

Event design

Planning

Execution

Vendor management

Budget management

On-site supervision

Team leadership

Communication

Organization

Collaboration

Flexibility

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Event/project management tools

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The George Washington University is the largest university in the Nation’s Capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world.
Events and Venues in The Office of the President ( OTP ) is seeking an Associate Director, Events Logistics. The position will report to the Director, University Events. This position will serve as principal liaison for all facets of the planning and implementation of events and programs on GW campuses, as determined by the Director.

Responsibilities

• Plans, establishes, or implements various events, e.g., Hallmark events, meetings, conferences, educational symposia, galas, and other major events for leadership, divisions, departments, colleges and units or external event hosts on campus.
• Assist student organizations with events and activities outside of the Marvin Center.
• Serves as principal liaison between contractors, caterers, administrators, faculty and staff with regards to all facets of the logistical operations and support of multiple programs and events.
• Negotiates terms, executes, and administers various contracts with vendors for services, in accordance with the School’s budget constraints, and within the stated policies and procedures.
• Participates in the determination of requirements as to space, facilities, equipment, lodging, catering, transportation, and on-site management and recommends associated budget/cost proposals for such events to ensure cost effectiveness.
• Arranges and orders audio-visual equipment, transportation, displays, and other event needs. Hiring of all event vendors and creation of overall event design and logistics.
• Serves as a consultant to faculty and staff on matters pertaining to planning and management of internal events on a smaller scale, and providing “professional reviews” when requested.
• For approved events by an external Event Host, the Associate Director will be the lead liaison to ensure all guidelines are being followed, provide secure walk-throughs and set-up arrangements and day-of supervision.
• Works with the relevant communications teams to ensure proper information is passed along to develop event descriptions and formal and informal invitational communications regarding the event.
• Supervises, manages, trains and evaluates appropriate staff in the production of event planning, to include temporary workers.
• This role may also maintain event calendars, coordinate registration, attendee tracking and other logistics, and assist with post-event details such as recording and maintaining attendance list submissions, surveys and processing of final invoices.

Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications

• Desired candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience
• Strong understanding of event design, planning, and execution for high-profile audience
• Proven ability to manage multiple projects and meet deadlines in a fast-paced environment
• Professionalism, discretion, and sound judgement in handling confidential information
• Solution-focused problem solving, adaptability, and able to quickly assess and troubleshoot problems on-site
• Strong organization and collaboration skills and the ability to work both individually and as part of a team effectively
• Comfortable with open and direct communication, ability to give and receive constructive criticism
• Proficiency in Microsoft Office Suite, Google Workspace, and event or project management tools is desired
• Ability to work with faculty, staff, and students in a respectful way
• Ability to stand for extended periods of time, lift and carry items up to 40lbs is preferred
• Ability to work evenings & weekends, as well as weekday hours beyond 9- 5 pm
• High level of responsiveness

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department:

College/School/Department: University Advancement

Family

Family Safety and Facilities

Sub-Family

Sub-Family Events

Stream

Level

Level Level 1

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule:

Work Schedule: Monday - Friday, 8:30 am - 6 pm, with flexibility to work occasional nights and/or weekends

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Employee Onsite Status Hybrid

Telework:

Telework: Yes

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? Yes (University Wide)

Posting Number:

Posting Number: S014486

Job Open Date:

Job Open Date: 09/29/2026

Job Close Date:

Job Close Date: 10/01/2026

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

• * Are you a current employee of The George Washington University?
  • Yes
  • No
• * What is your expected salary range?

  (Open Ended Question)

• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee

Documents needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006