Associate Director, Conferences & Meetings

NAFSA: Association of International Educators; Washington (District of Columbia); On-site; USD 120,000 - 160,000; Full time

Job summary

NAFSA: Association of International Educators seeks an Associate Director, Conferences and Meetings to lead the planning and execution of the annual conference with 8,000+ delegates and to support internal leadership and board meetings.

You will collaborate with staff to ensure seamless meetings, oversee event services, and coordinate hotel, AV, and F&B elements while maintaining a high standard of customer service.

Qualifications

• Minimum five years of work experience planning large events
• Knowledge of core elements in planning meetings and events in an association or corporate environment
• Experience with hotel contract negotiation and terms, food and beverage coordination, AV production
• High caliber performer with a strong commitment to customer service
• Highly organized and detailed-oriented; attention to detail, interest in data
• Demonstrated ability to keep to a demanding timeline
• Ability to work effectively in a fast-paced team environment as well as independently
• Comfortable with a variety of technology solutions
• Strong written and oral communication skills
• Ability to travel and work weekends
• Proficiency in Microsoft Office and project management software
• Enthusiasm for NAFSA’s mission

Responsibilities

• Manage and support all departmental activities relating to meetings, conferences, and event planning services
• Work collaboratively with all staff to ensure seamless internal meetings
• Contribute to and support the planning and convening of the 8,000-plus delegate annual conference & exposition
• Play a lead role in planning internal leadership and board meetings

Skills

Strong written and oral communication

Highly organized and detail-oriented

Ability to travel and work weekends

Customer service mindset

Team collaboration and cross‑func­tion

Tools

Microsoft Office

Project management software

Job description

Role Overview

The Associate Director, Conferences and Meetings works with the conference team and other NAFSA staff to manage and support all departmental activities relating to meetings, conferences, and event planning services, including working collaboratively with all members of staff to ensure seamless internal meetings. This position contributes to and supports the planning and convening a 8.000-plus delegate annual conference & exposition, along with numerous other association meetings and events. The Associate Director also plays a lead role in planning internal leadership and board meetings, collaborating with key staff in the organization.

Qualifications

• Minimum five years of work experience planning large events
• Knowledge of core elements in planning meetings and events in an association or corporate environment
• Experience with hotel contract negotiation and terms, food and beverage coordination, AV production.
• High caliber performer with a strong commitment to customer service
• Highly organized and detailed-oriented; attention to detail, interest in data
• Demonstrated ability to keep to a demanding timeline
• Ability to work effectively in a fast-paced team environment as well as independently
• Comfortable with a variety of technology solutions
• Strong written and oral communication skills
• Ability to travel and work weekends
• Proficiency in Microsoft Office and project management software
• Enthusiasm for NAFSA’s mission