Events Coordinator

National Association of Counties; Washington (District of Columbia); Hybrid; USD 65,000 - 70,000; Full time

Job summary

A nationwide non-profit organization is seeking a qualified Event Coordinator based in Washington, DC. This role involves overseeing logistics for NACo’s conferences and events, requiring strong meeting planning and vendor coordination skills. Candidates should have 2-7 years of relevant experience, with certifications being a plus. The position supports a hybrid work schedule and includes travel for events several times a year. The salary is competitive, ranging from $65,000 to $70,000 based on experience.

Qualifications

• 2–7 years of meeting planning or event coordination experience.
• Experience supporting association or nonprofit events.
• CMP, CAE, or PMP certification a plus.

Responsibilities

• Coordinate logistics for major conferences including updates and management.
• Support planning and execution of offsite events and receptions.
• Serve as lead for small events, overseeing logistics and vendor coordination.

Skills

Meeting planning

Event coordination

Organizational skills

Communication skills

Vendor coordination

Tools

Microsoft Office Suite

Airtable

Job description

About the Position

This position is responsible for planning, logistical, and administrative support for NACo’s conferences and events, including leading logistics for multiple small events and supporting large-scale conferences. This role contributes to NACo’s goals by ensuring well-executed events and reports to the Director of Conferences.

Responsibilities

• Coordinate logistics for NACo’s major conferences, including website updates, mobile app management, and session information accuracy
• Coordinate audio/visual and room set needs, including pre-event planning and on-site verification
• Support planning and execution of offsite events, receptions, and mobile tours
• Assist with vendor coordination including transportation, security, décor, and related services
• Support staff housing, volunteer coordination, and on-site conference operations
• Serve as primary or secondary lead for small events, including logistics, vendor coordination, and attendee experience
• Track event-related tasks, documentation, and expenses, including invoices and internal systems
• Other duties as assigned

Qualifications

• 2–7 years of meeting planning or event coordination experience
• Experience supporting association or nonprofit events
• CMP, CAE, or PMP certification a plus
• Strong organizational, communication, and vendor coordination skills

Preferred Attributes

• Experience working with elected officials or in a government-related environment
• Proficiency with Microsoft Office Suite (Teams, Planner, SharePoint, OneDrive)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and team collaboration skills
• Experience with Airtable a plus

Location and Travel

This position is based in DC and eligible for a hybrid work schedule. It will require travel for NACo conferences and events 5-8 times annually.

Salary Range: $65,000-$70,000 commensurate with experience