Program Manager, Strategic Partnerships and Development & Executive Office

A Hiring Company; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

An Association of International Educators in Washington, DC is seeking a Program Manager to manage strategic partnerships and donor engagement. This position involves project management, overseeing partnership logistics for events, and providing administrative support to the Executive Office. Ideal candidates will have experience in project management and excellent communication skills. This role offers opportunities to influence international education initiatives while contributing to organizational development.

Qualifications

• Demonstrated experience in project management and collaboration.
• Exceptional communication skills for donor engagement.
• Strong understanding of financial systems and operations.

Responsibilities

• Manage partnership logistics for NAFSA events.
• Serve as liaison for donor engagement initiatives.
• Provide executive support and administrative management.

Skills

Project management

Donor engagement

CRM management

Financial tracking

Event coordination

Education

Bachelor's degree in relevant field

Job description

About NAFSA: Association of International Educators

With more than 10,000 members, NAFSA: Association of International Educators is the largest and most comprehensive association of professionals committed to advancing international higher education. Based in the United States, we provide programs, products, services, and a physical and virtual meeting space for the worldwide community of international educators. The association provides leadership to its varied constituencies through establishing principles of good practice and providing professional development opportunities. NAFSA encourages networking among professionals, convenes conferences and collaborative dialogues, and promotes research and knowledge creation to strengthen and serve the field. We lead the way in advocating for a better world through international education.

NAFSA believes that international education advances learning and scholarship, fosters understanding and respect among people of diverse backgrounds and perspectives, is essential for developing globally competent individuals, and builds leadership for the global community. We believe that international education lies at the core of an interconnected world characterized by peace, security, and well-being for all.

Position Summary

The Program Manager, Strategic Partnerships and Development & Executive Office manages the operational, financial, and programmatic functions of the Strategic Partnerships and Development (SP&D) portfolio while also supporting the Executive Office with administrative and project management responsibilities.

This cross-functional role focuses on partnership tracking, donor engagement, conference logistics, and executive support to ensure seamless alignment between NAFSA’s fundraising, partnership, and organizational leadership priorities.

Essential Functions

Program & Partnership Operations (30%)

• Manage partnership logistics for the Annual Conference and year-round engagement. This includes the Global Partnership Program (GPP) Annual Conference exhibitors, and sponsor and marketing deliverables
• Collaborate on partner communications, monthly newsletters, and stewardship materials.
• Oversee SP&D team operations, including shared drives, CRM updates, and dashboards
• Track partner benefits and ensure delivery of commitments across NAFSA programs.
• Process and reconcile invoices, deposits, and payments related to partnerships, sponsorships, and exhibits
• Maintain accurate financial and contractual records within NAFSA’s CRM and finance systems
• Generate regular reports and analytics to track revenue, partner activity, and engagement outcomes
• Support SP&D and Finance teams in ensuring data integrity and audit readiness.

Donor Engagement & New Century Circle (NCC) Coordination (15%)

• Serve as the primary liaison for the NCC giving circle, managing renewals, acknowledgements, and member communications
• Lead NCC events and recognition activities, including conference receptions and donor briefings
• Oversee NCC’s annual giving calendar and help steward relationships with major donors and board-affiliated contributors
• Maintain donor records and engagement tracking in the CRM
• Represent NAFSA at meetings and various events as needed

Executive Office & Board Support (30%)

• Provide project management and administrative support to the Executive Office, including initiatives related to the CEO and Board of Directors
• Collaborate with Executive Office for board meetings and executive engagements through milestone tracking, deliverables coordination, logistics management, and day-of execution support.
• Develop and maintain standard operating procedures for executive processes
• Conduct research and draft background materials for briefings, speeches and others as needed
• Support the integration of ex-officio board members into NCC giving initiatives
• Uphold the highest level of discretion and confidentiality across all work products, assignments, communications and scheduling data.
• Provide back-up support for the Executive Assistant as needed

Cross-Departmental Projects & Innovation (5%)

• Assist with implementation of key organizational initiatives such as OGSP 2.0, and other strategic projects
• Explore and apply AI tools and digital systems to enhance workflow and scheduling efficiency
• Support organizational knowledge management and process improvement efforts