Associate Customer Account Specialist

Advita Ortho; Gainesville (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Advita Ortho in Gainesville, FL is seeking an Associate Customer Account Specialist to support the Customer Service department. You will handle calls, process orders, and ensure accurate and expedited service for customers while upholding the company's quality standards.

The role emphasizes collaboration with independent agencies, problem resolution across orders and invoices, and proactive communication to keep customers satisfied in a healthcare-focused environment.

Qualifications

• Associate's Degree required; Bachelor's degree preferred.
• Relevant experience can offset the required education.
• 2 years of customer service experience required; healthcare experience preferred.

Responsibilities

• Partner with independent agencies to focus on service requests and timely closures.
• Optimize fill rate for assigned accounts.
• Receive, evaluate, verify and process orders.
• Validate orders for accuracy and flag inconsistencies.
• Advocate for customers across Advita to resolve issues.
• Investigate invoice discrepancies prior to credits/rebills.

Skills

Excellent organization

Interpersonal skills

Communication skills

Attention to detail

Independent judgment

Learn new tools and systems

Education

Associate's Degree

Bachelor's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Associate Customer Account Specialist

Department: Customer Service

Employment Type: Full Time

Location: Gainesville, FL

Reporting To: Manager, Customer Service

Description

Ensure that every customer has “A Great Day in the OR.” Answer customer calls quickly and courteously, responding immediately to any need. Process orders accurately and efficiently to ensure an expedited experience for our customer.

Key Responsibilities

• Learns to partner with independent agencies located within a predetermined geographical area focusing on the intersection between ongoing operations, account/support issues while concentrating on the timely closure of any size of service request.
• Learns to optimize fill rate for assigned accounts.
• Receive, evaluate, verify and process consignment, direct sales, and loaner orders.
• Validate all orders for accuracy and highlight potential inconsistencies in accordance with departmental policies, procedures and other regulations.
• Learns to advocate on behalf of your customers across Advita leveraging management as appropriate to highlight and resolve issues.
• Learns to identify and highlight pricing discrepancies working with the Pricing Administrator and your customers to resolve.
• Learns to investigate invoice discrepancies prior to executing credits/rebills in accordance with departmental policies, procedures and other regulations.
• Refer complaints of product failure and facilitate efficient recovery of this product to the Regulatory Department for investigation as necessary.
• Provide superior customer service to all internal and external customers.
• Know and apply the Quality System and any appropriate Federal and International standards.
• Assist and support other employees, teams, and sales personnel as necessary.

Skills, Knowledge and Experience

Education:

• Associate's Degree from an accredited institution required; Bachelor's Degree preferred.
• Relevant experience can offset required education.

Experience:

• 2 years Experience in customer service experience or related field required.
• Experience in the health care industry preferred.

Functional/Technical Knowledge, Skills and Abilities Required:

• Excellent organization, interpersonal and communication skills.
• Attention to detail and accuracy.
• Ability to handle several projects simultaneously.
• Advanced computer skills with an emphasis in word and excel.
• Ability to exercise independent judgment and creatively develop/execute tasks under minimal supervision.
• Demonstrated ability to learn new tools and systems.