Contracts Supervisor (Fiscal Supervisor)

Judicial Branch of California; San Francisco (CA); Hybrid; USD 110,000 - 140,000; Full time

Job summary

The Judicial Council of California is seeking a Contracts Supervisor (Fiscal Supervisor) for the Facilities Contracts unit to manage daily operations and staff, ensure compliance with procurement rules, and lead negotiations and training initiatives.

The role reports to Procurement’s Contracts Manager and emphasizes policy development, process improvement, and effective leadership within a hybrid work model across San Francisco or Sacramento offices.

Qualifications

• Bachelor's degree with five years of professional experience in accounting, finance, budgetary analysis, or contract administration.
• At least one year of supervisory experience; substitution options may apply with additional related experience/education.
• Experience in public-sector procurement and knowledge of applicable procurement laws, regulations, policies, and procedures.

Responsibilities

• Oversee daily operations of the Facilities Contracts unit and supervise assigned staff.
• Plan, assign, review, and evaluate staff work; provide training and professional development.
• Coordinate complex solicitations, contract negotiations, and stakeholder training; develop meetings and presentations.
• Ensure compliance with laws, rules, and policies; provide technical guidance to internal and external stakeholders.

Skills

Public-sector procurement

Contract administration

Staff supervision

Stakeholder coordination

Education

Bachelor's degree in business, finance, accounting, or related field

Juris doctor or MBA or related master's degree

Job description

The Judicial Council of California is accepting applications for the position of Contracts Supervisor (Fiscal Supervisor) in the Facilities Contracts unit of the Branch Accounting and Procurement office.

Under the general direction of Procurement’s Contracts Manager, the Fiscal Supervisor oversees the daily operations of the Facilities Contracts unit, supervises assigned staff, and performs the unit’s most complex and specialized procurement and contracting activities. The position plans, assigns, reviews, and evaluates staff work; recommends personnel selections; provides training and professional development; conducts performance evaluations; and develops and implements operating policies, procedures, business processes, and standards to ensure compliance with applicable laws, rules, and policies. The Fiscal Supervisor coordinates complex projects and business initiatives; oversees solicitations and contract negotiations; develops and conducts meetings, presentations, and stakeholder training; and researches industry standards, best practices, and regulatory developments to recommend and implement improvements. The position also provides technical guidance to internal and external stakeholders, resolves complex contracting matters, and exercises limited signature authority for designated contract activities.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

EDUCATION AND EXPERIENCE

Bachelor’s degree, preferably in business, finance, accounting, or directly related field, and five (5) years of professional experience in accounting, finance, budgetary analysis, or contract administration, which includes at least one (1) year of supervisory experience. An additional four (4) years of professional experience in the assigned function as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Juris doctor, Master of Business Administration, or a master’s degree in a directly related field for the assigned discipline such as finance, contract administration, or accountancy, and two (2) years of experience as identified above, including one (1) year of previous supervisory experience.

OR

One (1) year as a Senior Fiscal Analyst or other level (C43) class or three (3) years as a Fiscal Analyst or other level (C42) class with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level Senior Fiscal Analyst, or three (3) years as an exempt-level Fiscal Analyst, in a California superior court or California state-level government entity and a) completion of training courses on topics related to effective supervision within six (6) months of promotion; or b) one (1) year of previous supervisory experience.

DESIRABLE QUALIFICATIONS

• Experience with public-sector procurement and contracting, preferably involving construction, facility maintenance, or facility modification projects, including knowledge of applicable procurement laws, regulations, policies, and procedures.
• Experience developing, reviewing, negotiating, and administering complex contracts, amendments, and competitive solicitations, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations for Bids (IFBs).
• Demonstrated experience supervising professional staff, including assigning and reviewing work, evaluating performance, providing technical guidance and training, and supporting employee development.
• Strong analytical, communication, and problem-solving skills, with demonstrated experience coordinating with legal counsel, project managers, contractors, and other stakeholders to resolve complex contracting issues and improve business processes.