Associate Contracts Administrator ( Hybrid In Office / Telework )

FSA; Herndon (VA); Sur place; USD 65 000 - 85 000; Plein temps

Résumé du poste

FSA Federal seeks an Associate Contracts Administrator to support government contracts within the law enforcement community. The role emphasizes meticulous data handling, contract life-cycle management, and collaboration with cross-functional teams.

You will monitor opportunities on GSA eBuy, assist with task order proposals, and manage cradle-to-grave contract administration for multiple contracts with strong emphasis on accuracy and timely reporting.

Qualifications

• Bachelor's degree in business, finance, or related field; or equivalent GovCon admin experience (2+ yrs with assoc. degree)
• Experience supporting contracts, document management, and business operations is preferred
• Proficient in MS Office; Excel and Outlook essential; SharePoint a plus
• Strong verbal and written communication skills; detail-oriented
• Excellent organization, problem-solving, and data-entry abilities
• Ability to work independently and in a team; meet tight deadlines
• Familiarity with federal contracting processes and ERP systems (preferred)

Responsabilités

• Pre-Award: Monitor GSA eBuy and assist with drafting, submitting, and negotiating task order proposals.
• Post Award: Manage cradle-to-grave contract administration for multiple contracts; assist with negotiations, documentation, and financial reporting; enter data and prepare status reports.
• Operations: Provide documentation planning, project administration, procurement support, and routine document preparation; keep policies up to date and coordinate inter-department communications; perform routine data entry in ERP.
• Specific projects and other duties as assigned.

Connaissances

MS Office (Excel, Outlook)

SharePoint

Oral & written communication

Organizational skills

Problem solving

Independent & team work

Deadline pressure

Data entry

Formation

Bachelor's degree in business/finance or related field

Associate's degree + GovCon admin experience (2+ years)

HS diploma/GED + GovCon admin experience (4+ years)

Outils

MS Office Suite

Excel

Outlook

SharePoint

Description du poste

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement. We are seeking an Associate Contracts Administrator to join our team in support of government contracts within the law enforcement community. The ideal candidate is extremely organized, process-driven, comfortable with spreadsheets and data, and interested in growing into a federal contracts career. This role requires exceptional attention to detail, strong analytical skills, and the ability to work collaboratively with cross-functional teams.

The ideal candidate will have administrative support experience in business operations, contracts, and document management.

Summary Of Essential Job Functions

• Pre-Award.
  • Monitor GSA eBuy for potential new business opportunities.
  • Participate in drafting, submitting, and negotiating task order proposals.
• Post Award
  • Perform full life cycle contract administration (cradle-to-grave) for multiple government contracts or task orders, with a low degree of complexity.
  • Assist with the administration of contracts through negotiation, correspondence, documentation, and financial reporting of prime contract task orders.
  • Data entry of key vendor and contractual information.
  • Prepare status reports and brief management on portfolio of contracts.
  • Provide procurement support to include the preparation and processing of purchase requests, orders
  • Maintain and update vendor management records to ensure timely creation, accuracy, and proper classification of active and inactive statuses.
• Operations
  • Exercise judgement in making contractual decisions in the best interest of all key stakeholders.
  • Provide documentation planning and support, project administration, procurement support, etc., as required.
  • Prepare routine documents consistent with company processes and procedures.
  • Maintain operations consistent with policies and procedures; reporting needed changes.
  • Coordinate communication between various departments, distribute reports and keep all parties informed.
  • Perform routine data entry of personnel, candidates, and contractual information in ERP or company databases.
• Specific projects and other duties as assigned.

Minimum Education Requirements

• Bachelor's degree, business, finance, or related field. Or an associate's degree with 2 years' government contracting (GovCon) administrative experience or HS diploma or GED with 4 years' GovCon administrative experience.

Skills/Qualifications Required

• Familiarity with MS Office suite, particularly Excel and Outlook. Knowledge of SharePoint a plus.
• Effective oral and written communication skills.
• Good organizational and problem-solving skills.
• Ability to work independently and in a team environment.
• Ability to work under pressure and meet tight deadlines.
• Meticulous data entry skills
• Highly organized: able to prioritize and complete simultaneous tasks.
• Ability to grasp and understand the organization and functions of the Contracts & Procurement Department

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth.

Consistent with our goal of empowering people, FSA is committed to providing all employees and employment candidates the right to equal employment opportunities and a harassment-free work environment free from retaliation. FSA’s employment practices are based on an individual’s capabilities and qualifications without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, veteran status, or any other category protected by federal, state, or local law. Equal employment opportunity applies to all policies and procedures including recruitment and hiring, promotions, transfers, and terminations, as well as compensation, benefits, and other terms and conditions of employment. Our long-term success depends upon our ability to attract, retain, and develop a workforce with the knowledge and skills needed to support the vital missions of our customers. FSA is proud to maintain a drug-free workplace. Satisfactory completion of a post-offer drug screening is a condition of employment. As a supplier of services to federal government agencies, such as DEA, FBI, USCIS, USPIS, etc., we also adhere to agency standards with respect to prior drug usage.