Associate Contracts Administrator ( Hybrid In Office / Telework )

fsafederal; Herndon (VA); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

FSA Federal seeks an Associate Contracts Administrator to support government contracts in the law enforcement arena. The role emphasizes meticulous data handling, coordination across departments, and cradle-to-grave contract administration.

Ideal candidates have administrative experience in contracts, strong Excel/Outlook skills, and the ability to manage multiple tasks under tight deadlines. This on-site role offers a comprehensive benefits package and growth within federal contracting.

Qualifications

• Experience with MS Office, especially Excel and Outlook.
• Strong oral and written communication skills.
• Excellent organization and problem-solving abilities.
• Ability to work independently and in a team.
• Capable of meeting tight deadlines and data entry accuracy.
• Familiarity with contracts and procurement processes.

Responsibilities

• Perform cradle-to-grave contract administration for government contracts.
• Monitor opportunities and assist with task order proposals.
• Provide procurement support and process purchase requests.
• Maintain vendor records and prepare management reports.
• Coordinate cross-functional communication and data entry in ERP.
• Assist with documentation, negotiation, and contract files.

Skills

Excel

MS Office

Outlook

SharePoint

Communication

Organization

Data entry

Teamwork

Problem-solving

Attention to detail

Education

Bachelor's degree in business/finance

GovCon admin experience (2 years)

HS diploma or GED with GovCon exp (4 yrs)

Tools

ERP systems

Job description

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement. Weare seeking an Associate Contracts Administrator to join our team in support of government contracts within the law enforcement community. The ideal candidate is extremely organized, process-driven, comfortable with spreadsheets and data, and interested in growing into a federal contracts career. This role requires exceptional attention to detail, strong analytical skills, and the ability to work collaboratively with cross-functional teams.

The ideal candidate will have administrative support experience in business operations, contracts, and document management.

Summary of Essential Job Functions:

• Pre-Award.
  • Monitor GSA eBuy for potential new business opportunities.
  • Participate in drafting, submitting, and negotiating task order proposals.
• Post Award
  • Perform full life cycle contract administration (cradle-to-grave) for multiple government contracts or task orders, with a low degree of complexity.
  • Assist with the administration of contracts through negotiation, correspondence, documentation, and financial reporting of prime contract task orders.
  • Data entry of key vendor and contractual information.
  • Prepare status reports and brief management on portfolio of contracts.
  • Provide procurement support to include the preparation and processing of purchase requests, orders
  • Maintain and update vendor management records to ensure timely creation, accuracy, and proper classification of active and inactive statuses.
• Operations
  • Exercise judgement in making contractual decisions in the best interest of all key stakeholders.
  • Provide documentation planning and support, project administration, procurement support, etc., as required.
  • Prepare routine documents consistent with company processes and procedures.
  • Maintain operations consistent with policies and procedures; reporting needed changes.
  • Coordinate communication between various departments, distribute reports and keep all parties informed.
  • Perform routine data entry of personnel, candidates, and contractual information in ERP or company databases.
• Specific projects and other duties as assigned.

Minimum Education Requirements

• Bachelor's degree, business, finance, or related field. Or an associate's degree with 2 years' government contracting (GovCon) administrative experience or HS diploma or GED with 4 years' GovCon administrative experience.

Skills/Qualifications Required

• Familiarity with MS Office suite, particularly Excel and Outlook. Knowledge of SharePoint a plus.
• Effective oral and written communication skills.
• Good organizational and problem-solving skills.
• Ability to work independently and in a team environment.
• Ability to work under pressure and meet tight deadlines.
• Meticulous data entry skills
• Highly organized: able to prioritize and complete simultaneous tasks.
• Ability to grasp and understand the organization and functions of the Contracts & Procurement Department

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. For more information, click here.