Associate Contracts Administrator ( Hybrid In Office / Telework )

FSA; Herndon (VA); Remote; USD 58,000 - 82,000; Full time

Job summary

FSA Federal seeks an Associate Contracts Administrator to support government contracts within the law enforcement sector. The role requires high organization, process discipline, and collaboration with cross‑functional teams.

The ideal candidate will handle pre‑award activities, monitor GSA eBuy, draft and negotiate task orders, and perform cradle‑to‑grave contract administration with attention to detail and accurate documentation.

Qualifications

• Bachelor's degree in business, finance, or related field.
• GovCon administrative experience (2 years with an associate degree, 4 years with HS diploma).
• Proficiency with MS Office, especially Excel and Outlook; SharePoint familiarity.

Responsibilities

• Pre‑Award: monitor GSA eBuy and assist in drafting task order proposals.
• Post Award: cradle‑to‑grave contract administration for multiple contracts.
• Data entry of vendor and contractual information; prepare status reports for management.
• Provide procurement support and maintain vendor records; ensure timely reporting.
• Coordinate communication across departments and ensure documentation per company processes.

Skills

MS Office

Communication skills

Organizational skills

Teamwork

Attention to detail

Education

Bachelor's degree in business/finance/related field

Associate's degree with GovCon experience

HS diploma or GED with GovCon experience

Tools

SharePoint

ERP systems

Job description

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement. We are seeking an Associate Contracts Administrator to join our team in support of government contracts within the law enforcement community. The ideal candidate is extremely organized, process-driven, comfortable with spreadsheets and data, and interested in growing into a federal contracts career. This role requires exceptional attention to detail, strong analytical skills, and the ability to work collaboratively with cross‑functional teams.

The ideal candidate will have administrative support experience in business operations, contracts, and document management.

Summary of Essential Job Functions:

• Pre‑Award.
  
  
  
  • Monitor GSA eBuy for potential new business opportunities.
  
  
  • Participate in drafting, submitting, and negotiating task order proposals.
  
  
  
  


• Post Award
  
  
  
  • Perform full life cycle contract administration (cradle‑to‑grave) for multiple government contracts or task orders, with a low degree of complexity.
  
  
  • Assist with the administration of contracts through negotiation, correspondence, documentation, and financial reporting of prime contract task orders.
  
  
  • Data entry of key vendor and contractual information.
  
  
  • Prepare status reports and brief management on portfolio of contracts.
  
  
  • Provide procurement support to include the preparation and processing of purchase requests, orders
  
  
  • Maintain and update vendor management records to ensure timely creation, accuracy, and proper classification of active and inactive statuses.
  
  
  
  


• Operations
  
  
  
  • Exercise judgement in making contractual decisions in the best interest of all key stakeholders.
  
  
  • Provide documentation planning and support, project administration, procurement support, etc., as required.
  
  
  • Prepare routine documents consistent with company processes and procedures.
  
  
  • Maintain operations consistent with policies and procedures; reporting needed changes.
  
  
  • Coordinate communication between various departments, distribute reports and keep all parties informed.
  
  
  • Perform routine data entry of personnel, candidates, and contractual information in ERP or company databases.
  
  
  
  


• Specific projects and other duties as assigned.

Minimum Education Requirements

• Bachelor's degree, business, finance, or related field. Or an associate's degree with 2 years' government contracting (GovCon) administrative experience or HS diploma or GED with 4 years' GovCon administrative experience.

Skills/Qualifications Required

• Familiarity with MS Office suite, particularly Excel and Outlook. Knowledge of SharePoint a plus.


• Effective oral and written communication skills.


• Good organizational and problem‑solving skills.


• Ability to work independently and in a team environment.


• Ability to work under pressure and meet tight deadlines.


• Meticulous data entry skills


• Highly organized: able to prioritize and complete simultaneous tasks.


• Ability to grasp and understand the organization and functions of the Contracts & Procurement Department

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work‑life balance, and professional growth. For more information,