Associate Construction Specialist - Construction Management Gas

Con Edison; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Con Edison’s Construction Management Gas department seeks an Associate Construction Specialist to manage end-to-end documentation for unit price contract payments. The role emphasizes accurate file handling, contractor coordination, and adherence to safety and company policies.

The ideal candidate will bring strong office management experience, willingness to work onsite five days a week, and proven ability to handle multiple tasks while maintaining high accuracy in financial records and

Qualifications

• High School Diploma or GED with relevant work experience in office management and records tracking.
• Associate’s Degree with relevant work experience including document control, scheduling and financial records.
• Bachelor’s Degree with relevant work experience in office management and contract administration.

Responsibilities

• Request documentation from contractors to support unit price contract payments.
• Ensure all required documents are in the payment folder before review.
• Monitor and secure payment folders through final payment and filing.
• Assist with resolving contractor payment exceptions and claims.
• Support safety, quality, efficiency, reliability, and customer satisfaction goals.
• Maintain compliance with EHS, EEO, and business conduct standards.

Skills

Customer service

Problem solving

Interpreting drawings

Interpersonal skills

Verbal communication

Written communication

Organization

Attention to detail

Education

High School Diploma/GED

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Excel

PowerPoint

CRM software

Oracle EBS

Tableau/Power BI

Job description

Overview

Construction Management Gas department is looking for a dedicated professional who is highly motivated, self-reliant, resourceful, and articulate to join the department as an Associate Construction Specialist. The successful candidate must have excellent leadership skill, exercise good judgment and render sound and technical decisions. To succeed in this position, the selected candidate must demonstrate a positive work ethic in support of the Companys Corporate Values and Mission. The Associate Specialist will allow for the establishment of end-to-end chain of custody contract payments for Con Edison and ensure implementation of Company safety, health and environmental programs for employees whose work is directed. Ensure that the safe work practices are followed and the environment is fully protected in accordance with Company policy and governmental regulations. This position does not provide employment pursuant to the terms of a STEM OPT Training Plan.

Responsibilities

Core Responsibilities

• Responsible for requesting documentation from the Companys contractors required to support Unit Price Contract payments
• Ensures all required documents, paperwork, photographs, etc. are contained compliance in a contract payment folder before submittal to CCI for the Chief Construction Inspectors review.
• Monitors, maintains and secures payment folders from initial submittal by Inspectors/CRs through final payment and filing.
• Responsible to secure, monitor and maintain payment folders from initial submittal by Inspectors and Construction Representatives (CR) through final payment and filing.
• Assist with the resolution of contractor exceptions to proposed payments (claims).
• Support the goals of Construction Management to ensure maximized safety, quality, efficiency, reliability and customer satisfaction.
• The position requires a commitment to the Way We Work Principles, and adherence to the Companys Standards of Business Conduct and other Company procedures including Environmental, Health and Safety (EHS), Equal Employment Opportunity (EEO), discipline, and security.
• This position is designated as fulltime, onsite (5 days per week), with the possibility of limited flexibility, at the discretion of the Department.
• May perform other related assignments as required to support departmental needs

Qualifications

Required Education/Experience

• High School Diploma/GED and minimum of 6 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records or
• Associate's Degree and minimum of 4 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records or
• Bachelor's Degree and a minimum of 3 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records.

Relevant Work Experience

• Demonstrated experience working with both internal and external customers to resolve problems and create a positive customer experience. Required
• Experience interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records. Required
• Demonstrated experience working with Microsoft Office software applications (Access, Excel, Word, Outlook, PowerPoint).
• Required
• Demonstrated experience managing multiple assignments.
• Required
• Experience in office management, utilization of spreadsheets and databases to track and monitor work queues.
• Required
• Experience working with Customer Relationship Management Software Applications. Preferred
• Experience with accounts receivable and invoicing contractors.
• Preferred
• Experience with Work Management Systems like Oracle EBS.
• Preferred
• Experience with Data Analytics tool such as Tableau and/or PowerBI.
• Preferred
• Working knowledge of COMPASS and Layout Tracking System, EDIS and the Vactor Service (Flush) System.
• Preferred
• Experience in interpreting contract pay items and standard terms and conditions of construction contracts is preferred. Working knowledge of COMPASS and Layout Tracking System, EDIS and the Vactor Service (Flush) System
• Preferred
• Knowledge of Oracle EBS or other payment, invoicing system applications. Preferred

Skills and Abilities

• Demonstrated customer service skills and
• Demonstrated problem solving skills and
• Ability to interpret basic information on drawings. and
• Effective interpersonal skills and
• Strong verbal communication and listening skills and
• Strong written and verbal communication skills and
• Excellent organizational skills and
• Highly thorough and dependable and
• Ability to work within tight timeframes and meet strict deadlines and
• Must be proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc. and
• Possesses strong product knowledge

Licenses and Certifications

• Driver's License Required

Physical Demands

• Ability to push, pull, and lift up to 25 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
• Possess manual dexterity and the ability to use hands for the duration of the workday
• Ability to stoop, bend, reach, and kneel throughout the workday
• Ability to read small print and symbols

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• Must be willing and able to work in hot or cold climates during emergencies i.e. Storm Duty.
• Must be willing and able to work flexible hours including weekends and holidays as required
• Must be willing and able to travel within the Company service territories, as necessary.
• Must be willing and able to wear PPE as required.
• This position is designated as fulltime, onsite (5 days per week).