Associate Codes + Compliance Specialist

2024; Plant (TN); On-site; USD 55,000 - 90,000; Full time

Job summary

2024 seeks a compliance and sustainability coordinator to support product safety, environmental certifications, and regulatory adherence. You will maintain project dashboards, coordinate third-party assessments, and help manage intellectual property and contract processes.

The role involves organizing safety documentation, advising facilities on chemical handling, tracking budgets, and driving continuous improvement through automation and data analytics.

Qualifications

• Strong organizational and data management skills.
• Ability to research, interpret, and apply information from legal documents, safety standards, or regulatory guidelines.

Responsibilities

• Prepare and submit product safety certification packets and ensure follow-through to completion.
• Update and maintain project dashboards and spreadsheets using Smartsheet or Excel.
• Coordinate and host third-party safety and environmental assessments/audits.
• Monitor KPI data related to ISO14001, BIFMA Level, and Cradle to Cradle.
• Manage product library and database.
• Assist with IP administration and coordination with outside counsel.
• Organize MSDS/SDS documentation.
• Advise facilities on onsite chemical handling.
• Maintain department budget tracking and reporting.
• Support AI initiatives, workflow automation, and continuous improvement.
• Track customer requests for sustainability information and respond.
• Support sustainability initiatives to meet company goals (ISO14001, LEED, PFAS, TSCA, REACH, RoHS, Proposition 65).
• Engage suppliers to obtain required compliance documentation and material declarations.

Skills

Organizational skills

Data management

Cross-functional collaboration

Legal/regulatory interpretation

Adaptability

Education

Associate’s degree or relevant coursework in technical, legal, environmental, or compliance fields

Tools

Smartsheet

Excel

Job description

Job Summary: Supports product safety and environmental certifications, regulatory and sustainability compliance, supplier documentation, intellectual property and contract administration, while leveraging process improvement and automation to improve the efficiency and effectiveness of Codes & Compliance activities.

Essential Duties, Responsibilities and Job Requirements:

• Prepare and submit product safety certification packets, ensuring follow-through to completion.
• Update & maintain project related dashboards and Spreadsheets using SmartSheets
• Coordinate & Host 3rd party safety and Environmental Assessments/Audits
• Monitor and update data for KPI’s related to ISO14001 , BIFMA Level, & Cradle to Cradle
• Manage competitive/customer product Library and Database
• Support intellectual property administration including internal quarterly reviews and outside counsel coordination.
• Organize MSDS/SDS most updated copies
• Advise facilities/production regarding onsite chemical handling
• Maintain accurate department budget tracking & reporting
• Support AI initiatives, workflow automation, and continuous improvement.
• Track and respond to customer requests for sustainability information
• Support sustainability initiatives to meet company goals including ISO1400, BIFMA Level, Cradle to Cradle, LEED, PFAS, TSCA, REACH, RoHS, Proposition 65, and customer ESG requests.
• Engage directly with suppliers to request, obtain, and maintain required compliance documentation and material declarations, including follow-up to ensure timely and complete responses.
• Track the status of contracts and agreements throughout the review, approval, and signature process, proactively following up with internal and external stakeholders to support timely completion.
• Any other duties as required.

Skills & Experience :

• Strong organizational and data management skills, with proficiency in Excel or Smartsheet’s preferred.
• Effective cross-functional communication skills, with the ability to collaborate across teams.
• Ability to research, interpret, and apply information from legal documents, safety standards, or regulatory guidelines.
• Willingness to learn and adapt to new processes and regulatory requirements.
• Experience or familiarity with environmental, safety, and/or quality compliance and regulatory requirements (e.g., UL, ETL, IEC, BIFMA, ISO9001, ISO14001) is a plus but not required.

Education Requirements:

• Associate’s degree or relevant coursework in technical, legal, environmental, or compliance-related fields is beneficial but not required.
• Equivalent work experience, certifications, or a demonstrated ability to perform key responsibilities will also be considered.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.