Associate Art Consultant & Studio Project Manager in New York
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Job summary
Novo Arts is seeking an Associate Art Consultant & Studio Project Manager in New York City, blending creative studio operations with hands-on project leadership. You will work directly with the Founder, guiding projects from initial conversations through design development, fabrication, and final installation.
You will build relationships, streamline studio processes, and support growth while managing client expectations and delivering high-quality art programs across diverse spaces.
Qualifications
- Bachelor’s degree in Art History, Fine Arts, Interior Design, Architecture, Graphic Design, Arts Administration, or related field.
- Outstanding organizational skills.
- Excellent written and verbal communication.
- Strong mathematical and analytical ability.
- Exceptional attention to detail.
- Ability to manage multiple priorities simultaneously.
- Professional judgment, discretion, and reliability.
- Genuine enthusiasm for art, architecture, and design.
Responsibilities
- Manage day-to-day operations in a busy studio alongside the Founder.
- Coordinate projects from concept through installation.
- Prepare proposals, contracts, presentations, and professional correspondence.
- Research artists and artwork; organize image libraries.
- Maintain project documentation and schedules; track milestones.
- Assist with client meetings and site visits; coordinate with stakeholders.
- Support marketing and business development initiatives.
- Collaborate with architects, designers, fabricators, and clients to ensure project success.
Skills
Education
Tools
Job description
New York City (Studio-Based with Local Travel)
$52,000–$59,000 annually, with opportunities for performance-based bonuses, commissions, and long-term career advancement.
Build a Career Where Art, Design, and Exceptional Project Management Come Together
For nearly 50 years, Novo Arts has partnered with leading architects, interior designers, hospitality groups, corporations, healthcare organizations, developers, and private collectors to create extraordinary art collections, custom installations, architectural features, and immersive visual environments.
Our studio is built upon creativity, craftsmanship, integrity, and exceptional client service.
Every project is different.
Every client presents a new opportunity.
Every day brings new challenges to solve.
If you're looking for a career where your creativity, organizational skills, and curiosity will be challenged and rewarded, we'd love to meet you.
“Nearly fifty years ago, I founded Novo Arts with a simple belief—that exceptional work comes from curiosity, integrity, craftsmanship, and strong relationships.
Throughout my career, I have had the privilege of collaborating with remarkable architects, designers, artists, collectors, developers, and institutions. Every project has taught me something new.
Today, I'm looking for someone who is excited to learn, willing to embrace challenges, and genuinely enjoys helping bring beautiful ideas into the world.
This is not simply a job. It is an opportunity to build a career within a unique profession that combines art, design, business, logistics, and creative problem solving.
If you are naturally curious, highly organized, and committed to excellence, I hope you'll consider joining us.”
— Marlaina Deppe
Founder & Principal
This is far more than an administrative position.
You will work directly alongside the Founder and Principal of Novo Arts, participating in every stage of our projects—from the first client conversation through design development, fabrication, installation, and project completion.
Over time, you will become a trusted member of the studio and play an increasingly important role in managing client relationships, coordinating projects, improving studio operations, and helping shape the future of the company.
No two days are alike.
One morning you may be researching artists for a luxury hotel.
That afternoon you may be preparing a client presentation, coordinating with fabricators, reviewing production schedules, attending a project site, or helping organize an upcoming gallery event.
If you enjoy learning, solving problems, and wearing many hats, you will find this work incredibly rewarding.
Become the Principal’s trusted partner in managing the day-to-day operations of a busy creative studio.
Responsibilities include:
- Managing calendars, meetings, and travel arrangements
- Prioritizing correspondence and client communications
- Preparing proposals, contracts, presentations, and professional correspondence
- Conducting research for projects and business initiatives
- Anticipating needs and solving problems proactively
- Helping organize and improve studio workflows
Coordinate projects from concept through installation.
Responsibilities include:
- Developing project schedules
- Tracking budgets and timelines
- Coordinating artists, printers, framers, fabricators, installers, and vendors
- Organizing shipping and installation logistics
- Preparing estimates and cost comparisons
- Maintaining project documentation
- Monitoring deadlines and project milestones
- Ensuring exceptional quality throughout every phase
Support artwork selection and presentation development.
Responsibilities include:
- Researching artists and artwork
- Organizing image libraries
- Preparing presentation materials
- Assisting with artwork selection
- Following developments within the art and design industries
Represent Novo Arts with professionalism and confidence.
Responsibilities include:
Communicating with architects, designers, artists, developers, consultants, and collectors
Participating in client meetings
Conducting project site visits
Taking field measurements and reference photographs
Maintaining exceptional client service throughout every project
Support the continued growth of the studio.
Responsibilities include:
- Assisting with social media planning
- Creating marketing content
- Researching prospective clients
- Supporting business development initiatives
- Preparing promotional materials
- Attending gallery openings, networking events, and design industry functions
- Bachelor’s degree in Art History, Fine Arts, Interior Design, Architecture, Graphic Design, Arts Administration, or a related field (or equivalent professional experience)
- Outstanding organizational skills
- Excellent written and verbal communication
- Strong mathematical and analytical ability
- Exceptional attention to detail
- Ability to manage multiple priorities simultaneously
- Professional judgment, discretion, and reliability
- Genuine enthusiasm for art, architecture, and design
Experience with several of the following:
- Microsoft Excel
- Google Sheets
- Apple Numbers
- Notion
- ClickUp
- Monday.com
- Airtable
- Asana
- Miro
- Google Workspace
- Microsoft Office
- Adobe Creative Suite ()
The people who succeed at Novo Arts are naturally curious.
They enjoy learning.
They find satisfaction in bringing order to complexity.
They take ownership rather than waiting to be told what to do.
They communicate professionally under pressure.
They appreciate direct feedback and see it as an opportunity to improve.
They are equally comfortable discussing artwork with a designer, building a spreadsheet, coordinating logistics with a fabricator, or measuring a project site.
Most importantly, they enjoy becoming someone others can genuinely depend upon.
- You prefer highly repetitive work.
- You dislike changing priorities.
- You prefer narrowly defined responsibilities.
- You are uncomfortable taking initiative.
- You prefer waiting for direction rather than anticipating needs.
- You are looking for a conventional administrative position.
Few positions offer the opportunity to learn every aspect of the fine art consulting profession.
Working directly with the Founder, you will gain hands’on experience in:
- Fine Art Consulting
- Project Management
- Executive Leadership
- Client Relations
- Proposal Development
- Budgeting
- Vendor Negotiation
- Art Fabrication
- Installation Logistics
- Marketing & Branding
- Business Development
- Entrepreneurship within the Arts
Within your first year, you’ll become deeply involved in every phase of our projects and begin managing portions of client work independently.
As you continue to grow, you’ll take on increasing responsibility, coordinate major installations, develop client relationships, help improve studio operations, and become an essential member of the leadership team.
Our goal is not simply to fill a position.
Our goal is to invest in someone who wants to build a meaningful, long-term career with our studio.
At Novo Arts, you’ll work on projects that few people ever experience.
From boutique hotels and luxury residences to hospitals, corporate headquarters, public art installations, and custom fabricated environments, every project presents an opportunity to collaborate with talented architects, artists, designers, craftspeople, and clients from around the world.
If you’re energized by beautiful work, thoughtful collaboration, and lifelong learning, you’ll find yourself continually inspired here.
- Curiosity
- Integrity
- Craftsmanship
- Accountability
- Respect
- Lifelong Learning
- Creative Problem Solving
- Collaboration
- Exceptional Client Service
- Attention to Detail
Because we’re looking for someone who will grow with us for years to come, our hiring process is designed to help us get to know one another—not simply evaluate qualifications.
Our process generally includes:
- Initial resume review
- Introductory conversation
- In-person interview with the Founder
- Practical exercise related to organization, communication, or project management
- Professional references
- Final conversation
We believe extraordinary careers are built the same way extraordinary works of art are created—with patience, curiosity, craftsmanship, and a relentless commitment to excellence.
If that philosophy resonates with you, we’d love to hear your story.
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