Associate Administrator - CCS

Kids for the Future; El Paso (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

YWCA Membership and Program Discounts

Basic Life Insurance and Retirement

Medical, Dental and Vision

Job summary

YWCA El Paso del Norte Region is seeking a CCS Administrator to coordinate Child Care Services across six counties. This role oversees budgets, procedures, and reporting while ensuring excellent client service and compliance with regulations.

You will supervise staff, collaborate with the CCS Administrator, and promote program performance through outreach and partnerships. A public administration background and strong communication skills are essential.

Qualifications

• Requires Bachelor's in public administration or related field; Master’s preferred.
• Minimum 2+ years in a similar role or combination of experience and training.
• Experience budgeting, contracting and grant writing is desirable.
• Strong communication, organization and leadership skills.

Responsibilities

• Coordinate and administer assigned areas of the Child Care Services program to ensure quality service delivery across six counties.
• Prepare and monitor budgets and expenditures for CCS departments.
• Develop procedures and policies with the CCS Administrator and Board.
• Prepare reports for Local Workforce Board, TWC and Board of Directors.
• Ensure quality customer service and effective internal communications.
• Lead staff, training, and staff development; coordinate with external partners.

Skills

Budget management

Staff leadership

Communication

Bilingual EN/ES

MS Office

Analytical ability

Detail oriented

Education

Bachelor's in Public Administration

Master's in related field

Tools

MS Office

Job description

Join Team YWCA and join a team that makes a difference!

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• Location 1600 Brown St., Bldg B,El Paso, TX, 79902,United States
• Employee Type FT Exempt
• Required Degree High school
• Manage Others Yes

Description

COMPANY OVERVIEW:

The YWCA El Paso del Norte Region is the largest and most comprehensive YWCA in the United States. We are dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.

Become part of our amazing team—exciting opportunities are waiting for you! Join us in making a difference while growing your career with purpose and passion.

Employment Benefits Include:

• Free membership to any of our YWCA locations
• Indoor heated pools open year-round for water aerobics
• Two locations offering lap swimming (East and Central)
• Access to weight rooms and cardio equipment at all locations
• Fitness classes including Yoga, Pilates, Aquacise, and Zumba

Join a team committed to strengthening our community while supporting your personal and professional growth.

JOB SUMMARY:

Under general supervision, coordinates and administers assigned areas of the Child Care Services program to assure quality childcare services delivery in six counties of the Upper Rio Grande Valley. Assigned areas at this time include all fiscal operations, automated systems and special projects.

• Regular attendance at Employer's place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
• Coordinates, analyzes and implements initiatives within the CCS Division as assigned by the CCS Administrator.
• Works with the CCS administrator to develop, administer and implement CCS-related procedures and TWC URGWDB and YWCA Board approved policies and objectives. Prepares and monitors budget and expenditures for the assigned departments.
• Works with the CCS Administrator in preparation of all reports needed by the Local Workforce Board, TWC and the YWCA Board of Directors.
• Coordinates all communications within the CCS departments and with the CCS Administrator.
• Is responsible for quality customer service to all the various constituencies within the CCS.
• Works with and provides appropriate information to all program monitors.
• Assist the CCS Administrator in Coordinating and implementing media and communication endeavors with Business Development Administrator to promote public awareness and encourage program support.
• Assures that objectives set by Administrator are achieved.
• Assists Administrator in researching, writing and submitting proposals to attain and deliver additional services provided by the WSB (When Applicable).
• Assists in preparation of annual budget and purchases of appropriate material/equipment.
• Reviews and reports on financial performance monthly, recommending corrective action if needed.
• Assists in presenting to community partners and the WSB regarding program performance and outcomes.
• Makes recommendations to enhance CCS operations, training curriculum, staffing patterns or professional development and ensures implementation of approved revisions.
• Assumes decision making authority for assigned program in the absence of the CCS Administrator.
• Performs duties of assigned direct reports as needed to ensure quality, safety, compliance, development, or integrity of program.
• Visits assigned sites continually to monitor and document compliance, address issues, answer questions, train staff, implement new or changed components, and provide visibility to staff and participants.
• Assist the CCS Administrator in Coordinating and implementing media and communication endeavors with Business Development Administrator to promote public awareness and encourage program support.
• Conducts and attends training and meetings as required.
• Communicates all problems and questions to CCS Administrator.
• Complies with all federal, state, and local regulations.

JOB QUALIFICATIONS:

• Bachelor’s degree in public administration field preferred. Master’s degree in related field preferred.
• Over two (2) years' experience; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities preferred.
• Knowledge of and experience with developing and administering budgets and writing contracts and grants desired.
• Must be a self-starter, have creative energy, and be enthusiastic.
• Knowledge of math and statistics, budget responsibility and ability to direct a large staff required.
• Love of serving families, patience, stamina and flexibility required.
• Must be able to work other than regular scheduled hours.
• Must be able to establish and maintain a positive community image.
• Must be able to cope with emergencies, adept at mediating/resolving disputes and problem-solving.
• Must have analytical ability and be detailed oriented.
• Must be well organized and be able to handle multiple priorities.
• Excellent verbal and written communication skills, as well as listening skills, required.
• Excellent interpersonal skills required, with ability to interact at all levels.
• Must be able to work under pressure with constant interruptions.
• Must be able to work independently and autonomously.
• Must be able to make sound judgments, have excellent decision-making skills, and possess strong conflict resolution skills.
• Leadership abilities to include staff morale, setting agendas and running meetings.
• Bilingual capabilities in English/Spanish preferred.
• Must be familiar with operation of personal computer and have knowledge of MS Office software.
• Must have access to vehicle and possess valid driver's license and sufficient liability insurance.

ANTICIPATED BENEFITS:

• YWCA Membership and Program Discounts
• Basic Life Insurance and Retirement
• Medical, Dental and Vision