Associate Administrative Assistant

PepsiCo Inc.; Houston (TX); On-site; USD 40,000 - 63,000; Full time

Job summary

PepsiCo Inc. in Houston, TX is seeking an experienced administrative professional to support operations at our plant. This onsite role requires independence and professionalism, with responsibilities spanning accounts payable, shipping/receiving, and receptionist duties.

The ideal candidate has 3–5 years of administrative experience and strong organizational skills, plus proficiency in Outlook, Word, Excel, and PowerPoint to interact effectively with internal and external partners.

Qualifications

• High School Diploma or GED required.
• 3–5 years of administrative experience.
• Strong organizational and time-management skills in a fast-paced environment.
• Ability to multitask with urgency and accuracy.
• Excellent written and verbal communication with internal and external partners.
• Self-motivated, proactive, and customer-focused.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Process accounts payable in a timely and accurate manner.
• Manage shipping and receiving activities for the location.
• Conduct weekly inventory of office, breakroom, and maintenance supplies.
• Maintain front reception and common areas to ensure cleanliness and professional appearance.
• Support customer and supplier interactions, visitors, mail, reports, copying, filing, and phone coverage.
• Serve as a go-to support resource for the local team.
• Provide planning and execution support for company events, meetings, and diversity engagement initiatives.
• Respond to email, phone, and direct messages in a timely, professional manner.
• Perform additional administrative and customer support responsibilities and special projects.

Skills

Organizational skills

Time management

Multitasking

Communication

Self-motivated

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

We are seeking an experienced administrative professional to support operations at our Houston Texas plant. This role serves as the onsite administrative presence and requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable wearing multiple hats, managing competing priorities, and working confidently in an operations-based environment while interacting with a variety of stakeholders. This position requires strong judgment, integrity, and the ability to speak up appropriately when issues arise. Prior experience in reconciliation and administrative operations is essential.

Responsibilities

Accounts Payable & Office Operations

• Process accounts payable in a timely and accurate manner via internal AP systems or purchasing card.
• Manage shipping and receiving activities for the location.
• Conduct weekly inventory of office, breakroom, and maintenance supplies and coordinate replenishment.
• Maintain front reception and common areas to ensure cleanliness and professional appearance.
• Support customer and supplier interactions, visitors, mail, reports, copying, filing, and phone coverage.

Administrative & Site Support

• Serve as a go-to support resource for the local team.
• Provide planning and execution support for company events, meetings, and diversity engagement initiatives.
• Respond to email, phone, and direct messages in a timely, professional manner.
• Perform additional administrative and customer support responsibilities as assigned and special projects.

Compensation and Benefits

• The expected compensation range for this position is between $39,500 - $63,100.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED required.
• Minimum of 3-5 years of administrative experience.
• Strong organizational and time-management skills with the ability to prioritize in a fast-paced environment.
• Proven ability to multitask with a sense of urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, proactive, and customer-focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.