Associate, Accounts Payable - Vintage Design

ADG | Artisan Design Group; Lake Forest (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance (Medical, Dental, etc

Life Insurance

Disability Insurance

Paid Holidays and PTO

401(k) Plan with company matching

Job summary

Artisan Design Group (ADG) is seeking an Accounts Payable Associate to join our on-site team in Lake Forest, CA. You will process high-volume invoices, ensure accurate coding, and support weekly payment runs in a structured environment.

Ideal candidates have 3–5 years in AP, strong Excel skills, and the ability to collaborate with internal teams and vendors to meet deadlines and maintain accurate records.

Qualifications

• 3–5 years of Accounts Payable experience in a professional office environment.
• Experience with high-volume invoice processing and deadlines.
• Proficiency in Microsoft Excel and vendor statement reconciliation.

Responsibilities

• Process high-volume invoices with correct G/L coding and documentation.
• Route invoices for approval per policies and workflows.
• Support weekly check runs and maintain accurate records.
• Perform PO matching and investigate discrepancies in pricing, quantity, and coding.
• Reconcile vendor statements and resolve account discrepancies promptly.
• Assist with month-end close activities and ensure audit-ready records.

Skills

High-volume invoices processing

Excel proficiency

Strong organizational skills

Verbal and written communication

Education

Associate's degree in Accounting/Business

Tools

ERP systems

Invoice processing software

Job description

COMPANY OVERVIEW

Artisan Design Group (ADG), a Lowe’s company, is a leading national provider of interior finishings solutions for homebuilders and property management clients. ADG delivers end to end design, procurement and installation services for flooring, cabinets, countertops and a growing portfolio of interior products.

DESCRIPTION

Founded in 2016, ADG has grown by uniting respected regional operators across the country. Following its 2025 acquisition by Lowe’s Companies, Inc., the company continues to operate as ADG while benefiting from the scale, resources and brand strength of one of the most trusted names in home improvement. Together, they are expanding their capabilities in a highly fragmented market while remaining committed to craftsmanship, service and local expertise. that make their teams valued partners nationwide.

COMPENSATION RANGES

Pay Range: $22 – $24

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (On-site)

JOB SUMMARY

The Accounts Payable Associate plays an important role in supporting the accurate and timely processing of high-volume invoices and weekly payment activities. This position works closely with internal teams and vendors to ensure invoices are coded appropriately, discrepancies are resolved, and payment deadlines are met. Success in this role means invoices are processed accurately, vendor accounts are maintained, payments are completed on schedule, and documentation is organized and compliant with company procedures. This is a hands‑on, detail-oriented position within a structured, process‑driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure accurate entry and processing of high-volume invoices, including appropriate G/L coding, pricing validation, and verification of supporting documentation.
• Prepare and route invoices for approval in accordance with company policies and established workflows.
• Support timely payment processing by maintaining accurate records and assisting with weekly check runs.
• Perform purchase order matching and research invoice discrepancies, including pricing, quantity, and coding variances.
• Reconcile vendor statements and resolve invoice, payment, and account discrepancies in a timely manner.
• Process invoices for materials, products, subcontractors, and recurring operating expenses.
• Assist with weekly check runs, including printing, distributing, filing, and maintaining payment documentation.
• Maintain organized vendor files, invoice records, and supporting documentation to ensure accurate recordkeeping and audit readiness.
• Communicate professionally with vendors and internal teams to resolve invoice, payment, and account-related inquiries.
• Support month-end close activities by assisting with invoice processing, account reconciliations, documentation, and reporting requirements.
• Assist with additional Accounts Payable responsibilities, including credit card coding, vendor setup documentation, vendor insurance tracking, credit applications, refunds, and related administrative tasks.
• Follow company policies, procedures, and internal controls to ensure compliance and financial accuracy.
• Other duties as assigned.

REQUIREMENTS

• Must be legally authorized to work in the United States.
• 3–5 years of Accounts Payable experience in a professional office environment.
• Demonstrated experience processing high-volume invoices with strong accuracy and attention to detail.
• Experience supporting weekly check runs and meeting invoice processing deadlines.
• Experience with vendor statement reconciliation, invoice matching, and discrepancy resolution.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• Ability to work on-site and collaborate in a team-oriented environment.

PREFERRED QUALIFICATIONS

• Construction industry experience, preferably with a homebuilder, subcontractor, or related construction services organization.
• Experience processing subcontractor invoices.
• Familiarity with lien releases, waivers, vendor insurance tracking, or related contract administration processes.
• Experience working with ERP, accounting, or invoice processing systems.
• Associate's degree in Accounting, Business, or a related field.

PHYSICAL DEMANDS

• Stationary Position: Ability to remain seated at a computer for extended periods throughout the workday.
• Mobility: Occasionally required to move between offices and handle mail or documents.
• Lifting/Carrying: Ability to lift and move up to 10 pounds.
• Manual Dexterity: Frequent use of computer, keyboard, phone, and office equipment.
• Communication: Ability to effectively communicate with vendors and internal stakeholders in a professional office setting.

WORK ENVIRONMENT

• Office Environment: Professional, climate-controlled office environment with moderate noise levels.
• Data Entry Focus: Position involves a high volume of data entry and requires strong attention to detail and accuracy.
• Team Collaboration: Regular interaction with Accounts Payable, Accounting, and Operations teams.
• Operational Demands: Role requires managing recurring invoice processing tasks and meeting established deadlines.
• Safety: Requires adherence to company policies, procedures, and internal controls.

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Paid Time Off
• 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email [e-mail]. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.