Assoc. Director, Research Administration (Pre-Award)

University of Miami; Coral Gables, Northern (FL, KY); Hybrid; USD 120,000 - 170,000; Full time

Job summary

The University of Miami's Office of Research Administration seeks an Associate Director, Pre-Award to oversee complex proposal review, budgeting and sponsor negotiations. You will manage a team, guide compliance with federal and sponsor guidelines, and partner with departments to ensure efficient, accurate submissions.

Leading pre-award operations, you will use dashboards to monitor performance and drive improvements, mentoring staff and coordinating with PI offices to secure successful awards.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 10+ years of relevant experience in research administration.
• CRA/CFRA/CHRC certification preferred.
• Strong knowledge of NIH, OMB, regulatory guidelines.
• Ability to lead, mentor and supervise teams.

Responsibilities

• Lead review and endorsement of research proposals to ensure compliance.
• Negotiate budgets and terms with sponsors and institutions.
• Coordinate with PI, IRB, and other offices to initiate projects.
• Monitor team performance with dashboards and KPIs; ensure SLA targets.
• Mentor staff and collaborate with other units for efficient operations.
• Oversee billing grids to maintain billing compliance and accuracy.

Skills

Leadership

Budget management

Proposal review

Data analysis

People management

Education

Bachelor’s degree in relevant field

Master’s degree in relevant field preferred

Job description

## Assoc. Director, Research Administration (Pre-Award)Apply: On-Site: Coral Gables, FL: Full time: Posted 30+ Days Ago: R100095696**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The Office of Research Administration (ORA) has a great job opportunity for an Associate Director of Research Administration to work at the University of Miami.**CORE JOB SUMMARY** The Office of Research Administration (ORA) is the University's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, clinical trials, training, instructional and other sponsored activities. As a leader in the Office of Research Administration (ORA), the Assoc. Director, Pre-Award Services, is integrally involved in the review and analysis of complex sponsored projects and provides research administration services to a portfolio of academic departments and research units, including acting as one of the institutional liaisons with external sponsors. The Assoc. Director supervises a team responsible for reviewing and endorsing research proposals and conducting a comprehensive analysis of various award types. Ensures that sponsored projects are consistent with sponsors and University policies and guidelines, while providing outstanding customer service to faculty and support staff. **CORE JOB FUNCTIONS*** Ensures timely, accurate and compliant proposal submissions.* Conducts comprehensive analysis and negotiates all research agreements, evaluating terms and conditions of research grants and contracts involving awards from various sources, including: government, foundation, corporate and, engaging in negotiations to establish the financial, legal, and other contractual terms. May be required to oversee staff responsible for creating compliant billing grids for clinical research projects to maintain billing compliance.* Conducts comprehensive analysis and negotiates all applicable research contract and grant budgets, focusing on clinical care pricing, fair market value, from various sources, including: government, foundation, corporate and industry.* Interacts with other ORA personnel, Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Technology Transfer, Risk Management, and other relevant offices to ensure that research initiation is managed in an efficient and effective manner consistent with UM policies and procedures, and that applications are compliant and fiscally sound.* Maintains advanced knowledge of applicable OMB circulars, NIH Policy Statement and other applicable regulations.* Leverages real-time dashboards to monitor team performance, ensuring the team consistently meets or exceeds Service Level Agreement Key Performance Indicators.* Drives a culture of accountability by basing team performance assessments on measurable data.* Identifies process inefficiencies through data analysis and suggest/implement improvements.* Provides updates and status reports to senior management on a regular basis by track relevant data using University systems and other tools and provides leadership with metrics, including through output and turnaround time.* Oversees, trains, and mentors staff in assigned team.* Partners with other departments to facilitate transparent and accountable research administration and coordinate documentation and approval processes.* Maintains effective relationships with sponsor representatives to facilitate communication.* Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS** Education: Bachelor’s degree in relevant field. Master’s degree in relevant field preferred. Experience: Minimum 10 years of relevant experience, ideally in an academic setting. Appropriate combination of relevant education and/or experience may be considered. Certification and Licensing: CRA or CFRA or CHRC certification preferred Knowledge, Skills and Abilities:* Knowledge of business and management principles.* Extensive knowledge of research administration, preferably in academic institution clinical research.* Extensive knowledge of financial principles, Medicare regulations, healthcare reimbursement principles, laws and regulations guiding clinical research.* Ability to efficiently research complex information and use it for establishment and improvement of work processes, reporting and data analysis.* Ability to direct, manage, implement, and evaluate department operations.* Ability to effectively plan, delegate and/or supervise the work of others.* Ability to lead, motivate, develop, and train others.The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.**Job Status:**Full time**Employee Type:**Staff