Assoc and Settlement Admin Assistant

PepsiCo Inc.; Knoxville (TN); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Vacation

Sick leave

Disability insurance

Retirement plan

Medical, dental, vision

Job summary

PepsiCo Inc. is seeking a full-time Associate Administrative Assistant with settlement responsibilities in Knoxville, TN. The role requires flexibility to cover various tasks at the location and may involve occasional travel within the Tennessee Market for backup coverage.

You will settle driver routes, manage cashiering/settlement, maintain ledgers in Excel, and handle standard receptionist duties while ensuring data integrity and confidentiality under pressure.

Qualifications

• 3+ years of bookkeeping and/or banking experience preferred.
• Proficient in data entry with knowledge of Excel and Teams.
• Strong team player with initiative and reliability.
• Excellent written and verbal communication; ability to prioritize

Responsibilities

• Settle driver routes and perform cashiering/settlement duties.
• Manage ledgers in Excel and communicate issues to sales supervisors.
• Maintain electronic and hard copy department files.
• Respond to customer dispute cases and ensure data retention compliance.
• Monitor email/phone and provide coverage for peers as needed.
• Perform other receptionist and administrative tasks as assigned.

Skills

Bookkeeping

Data entry

Team player

Communication skills

Multitasking

Time management

Organization

Self-motivation

Proactive

Tools

Excel

Teams

Job description

Overview

This job will be a full-time position split between settlement and associate administrative assistant responsibilities. This job will require the ability to be flexible to various responsibilities at the location. This job could require occasional travel to other locations within the Tennessee Market to provide backup coverage as needed.

Responsibilities

• Settlement – Settle driver routes in cashiering/settlement system, cashier Full Service Vending routes, and make deposits to then verify with bank.
• Ensure GBS Controls for control and compliance are completed daily, weekly, period and quarterly within the required timeframe to be compliant.
• Track and manage accounting ledgers in excel and communicate issues to sales supervisors on a daily/weekly/period basis.
• Organize/maintain department files, both electronic and hard copy.
• Review, Research, and Respond to customer dispute cases.
• Comply with document retention records policy and data classification policies as it relates to settlement.
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.
• All other common receptionist duties.
• Maintain high level of integrity and professionalism in handling confidential material daily.
• Ability to work proficiently and calmly under pressure situations.
• Contribute to team effort by accomplishing related results and special projects as needed.
• Other administrative and customer support responsibilities as assigned to include coverage for peers.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• 3+ years of bookkeeping and/or banking experience preferred.
• Must be proficient in data entry with knowledge of current computer software programs, especially Excel and Teams.
• Must be a strong team player and assist others when necessary.
• Excellent written and verbal communication skills
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency.
• Outstanding organization, time management, and follow-up skills.
• Responsible and reliable.
• Self-motivated and proactive.
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement.