Assisted Living Coordinator/Scheduler - Full-Time Opportunity!

Diamond Willow and Keystone Bluffs Assisted Living; Cloquet (MN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-call rotation

Driver’s license required

Job summary

Diamond Willow and Keystone Bluffs Assisted Living in Cloquet, MN seeks an Assisted Living Coordinator/Scheduler to support RN Director/LPN. You will oversee non-nursing duties, coordinate onboarding, and plan daily activities for residents.

The role requires teamwork, scheduling experience, and strong organizational skills; you must protect resident privacy (HIPAA) and be comfortable with on‑call hours and driving.

Qualifications

• Must be able to maintain a positive and professional attitude and work well in a team.
• Must have strong organizational and planning skills to manage schedules and activities.
• HIPAA regulations understanding and confidentiality are essential.

Responsibilities

• Oversees non-nursing duties performed by Resident Assistants (cleaning, meal prep, etc.).
• Plans daily activities and coordinates onboarding and training for new staff using Paycom and Residex.
• Interacts with residents, families, and staff to ensure quality care and engagement.

Skills

Team player

Scheduling experience

Empathy

Organizational skills

Problem-solving

Education

High School Diploma or GED

Tools

Paycom

Residex

Job description

About us:Diamond Willow is an Assisted Living and Memory Care facility that started in 2004. We have 9 locations throughout Minnesota, each site has 8-16 residents per home. We are committed to providing the utmost quality of care with an emphasis on person-centered care planning. Our relationships and integrity work together to create a positive impact in the lives of the people we touch.Diamond Willow is looking for people who want to build something meaningful. To assist in an environment where nobody is exempt in providing care to our clients by working as a TEAM. We believe our people are our foundation and our success. We treat our people with care and respect. If you want to work in an environment where you can become your best possible self, then we want to meet you! We are seeking a dynamic person to join our leadership team as an Assisted Living Coordinator/Scheduler for our Cloquet, MN location.POSITION TITLE: Assisted Living Coordinator/SchedulerRESPONSIBLE TO: RN Director/LPNJOB SUMMARY:Performs a variety of duties that provide and assure a premier quality of life setting. Assists in hiring and onboarding related functions to ensure supplies, as well as coordinating return demonstration, welcomes and tours all new hires, assures all new hire requirements are completed, and training goals are completed to standard. Assist with helping residents and resident events as needed. Has a complete understanding of Residex for charting and also understands the Paycom system for onboarding and scheduling duties for all employees.RESPONSIBILITIES:• Oversees the non-nursing duties performed by the Resident Assistants, cleaning, meal preparation, etc.• Conducts small group or one-on-one tenant activities in each house daily. The activities will be conducted 2 times a day for all residents while the Assisted Living Coordinator is on shift and ensures activities are occurring.• For those tenants who are room-bound, or unable to participate in a small group activity, daily apartment visits must be made for an interaction. The interaction should incorporate conversation, coffee, hand massage, reading, or any other meaningful event that blends with the tenant’s interests.• Prepares meals for residents with serving and cleaning up.• Professionally communicating with all Residents, team members, family members, and visitors.• Preplans for the upcoming events and assures other team members are aware if their assistance would be appreciated.• Trained as a Resident Assistant and is able to step in and assume responsibilities as needed – the entire Resident Assistant's job description applies to this position.• Performs other duties as assigned by RN Director. Other duties may include, but are not limited to:Approving timecards.Shopping for food at local stores.Tracking, ordering, distributing, and assuring proper billing for supplies.Developing staff schedule – Director to approve prior to posting.Is available for staff for emergent and significant staffing changes.Assuring that personnel files are accurate and completeAssuring organization and cleanliness of storage room and laundry room areas.Onboarding/Hiring new staff• Sets up and interviews• Submits Background Studies for all new hires• Coordinates TB testing for each new hire and assures paperwork is complete• Manage new hire training and coordinate return demonstration with RNPOSITION REQUIREMENTS/QUALIFICATIONS:• Must be able to maintain a positive and professional attitude.• Must be a team player.• Previous experience as a PCA or CNA preferred• Understand the person-centered care model• Must promote a positive and energetic work environment• Must have problem-solving skills• Empathetic to others' needs• Respectful of private information, including HIPAA regulations• Must have organizational and planning skills• Ability to lead and teach programs, activities, and concepts• Ability to maintain professional boundaries with residents, family members, and staff• On-call rotation• Previous scheduling experience preferred• Reliable Transportation along with a Driver’s LicenseEDUCATION AND/OR EXPERIENCE:• Must have a High School Education or GED.PHYSICAL DEMANDS:• Must be able to continuously walk and move throughout the workday and the building.• Occasional horizontal and vertical reaching.• Occasional stooping, bending, standing, kneeling, twisting, sitting, and walking• Must be able to regularly lift 50 pounds.• Must be able to occasionally stand.• Must be able to occasionally sit.• Must be able to occasionally push and pull• Must be able to occasionally reach over, below, and at the shoulder.• Must be able to frequently flex, extend, and rotate the neck.• Must be able to frequently type and write.ENVIRONMENTAL CONDITIONS:• Must be able to work inside continuously• This position may occasionally be exposed to blood, body fluids or infectious diseases.• This position may seldom be exposed to loud noises.• This position may seldom be exposed to odors, ventilation, grease, dust, or gases• This position may occasionally be exposed to latex.• This position may occasionally be exposed to cleaning products.POSITION TYPE/ EXPECTED HOURS OF WORK:• This is a Full-Time position with the ability to be on-call• Some nontraditional hours may be required.INHPINDHP