Assistant Vice President for Human Resources & Title IX Coordinator

Garrett-Evangelical Theological Seminary; Evanston (IL); On-site; USD 130,000 - 190,000; Full time

Job summary

Garrett-Evangelical Theological Seminary seeks an Assistant Vice President for Human Resources and Title IX Coordinator to lead all HR functions and oversee the Title IX program. This senior role reports to the president and collaborates with the Senior Leadership Team to shape people strategies in a faith-based academic environment.

The successful candidate will have a bachelor’s degree, at least three years of HR leadership experience, and a track record in payroll, benefits, and compliance.

Qualifications

• Bachelor’s degree in human resources, business management, or equivalent.
• Minimum of 3 years of experience leading a human resources department.
• Experience in payroll and benefits management for 150+ employees.
• Proficient knowledge of federal and state employment, benefit, and payroll laws.
• Proficient in MS Office.
• SHRM or HRCI certification, or commensurate experience

Responsibilities

• Maintains knowledge of employment, payroll, and benefits legislation and ensures compliance.
• Works with leadership to foster a positive, productive work environment and open feedback culture.
• Develops and maintains organization-wide management training for current and future managers.
• Oversees Title IX program and investigations with senior personnel guidance.
• Manages payroll processing, benefits design, and annual open enrollment.
• Supports budget planning and implementation related to payroll and benefits.

Skills

Leadership

Strategic thinking

Employee relations

Policy development

Communication

Training & development

Compliance knowledge

Education

Bachelor's degree in HR/Business

MBA or related master’s degree

SHRM/HRCI certification

Tools

ADP Workforce Now

Job description

Th e Assistant Vice President for Human Resources and Title IX Coordinator is a member of the Senior Leadership Team and is directly responsible for providing leadership and administration for all human resource functions. It has the ultimate responsibility to maintain and enhance the human resources department and its objectives, through strategic planning and best practices regarding employee relations, human resources policies and procedures, federal and state compliance, benefit management, talent management, and performance management. It is directly responsible for leadership, direction, and supervision for all activities of the Title IX program including driving Title IX investigations and consulting with relevant policy-making bodies and senior personnel for the purpose of advising, clarifying, and identifying necessary action to eliminate sex and/or gender-based discrimination in all educational programs and activities. The Assistant Vice President for Human Resources and Title IX Coordinator leads and manages the HR Generalist and works closely with faculty, staff, supervisors, and institutional leadership to support the Seminary's mission and overall organizational success.

Required Education and Experience

• Bachelor’s degree in human resources, business management, or its equivalent.
• Minimum of 3 years of experience in leading a human resources department.
• Experience in processing payroll and managing benefits for 150+ employees.
• Proficient knowledge of federal and state employment, benefit, and payroll laws.
• Proficient in MS Office
• HRCI or SHRM certification, or commensurate experience

Preferred Education and Experience

• Previous human resources experience in higher education.
• MBA or master’s degree in business administration or human resource management.
• Experience using ADP Workforce Now

Success factors/job competencies:

• Strong written, oral, and interpersonal communication skills.Applies critical and analytical thinking to resolve issues.
• Excellent time management and customer service abilities.
• Proven leadership in coaching management with sound judgement and effective employee relations skills.
• Strategic thinker and planner to ensure goals are achieved.
• Strong team player.

Essential Functions and Responsibilities:

• Maintains knowledge of industry trends on employment, payroll and benefits legislation, legal and ethical practices and ensures compliance with federal and state legislation pertaining to all of these matters.
• Works collaboratively with the leadership team, staff council, and faculty to address areas of improvement, fostering a positive and productive working environment, and maintaining an open-door policy in line with the president’s vision of a culture where employees feel comfortable and safe providing feedback.
• Develops and maintains organizational wide management training program for current and future managers and employees based on gap analysis and employee and supervisor feedback.
• Organizes fellowship opportunities to promote collegiality with staff council.
• Oversees employee rewards and recognition programs and processes
• Works with the president’s office on topics for All Employee Meetings.
• Provides expertise, advice and counsel to president, leadership team, management, and supervisors on the entire range of employee relations and organizational matters, including but not limited to, employee performance assessment, performance improvement plans, compensation and classification, recruitment and retention, and organizational structure and staffing.
• Conducts and works with hiring managers on full cycle recruitment process for all personnel, student workers, and temporary employees; including job posting, initial candidate phone screens, coordinating on-campus interviews, background checks, offers letters, salary negotiations with potential candidates, and executing employee onboarding process.
• Assists with the annual institutional budget regarding payroll and benefits.
• Oversees payroll processing by making payroll changes in ADP, preparing complementary payroll spreadsheet to ensure accurate processing of payroll, reviewing and approving payroll once processed by accountant, processing complex payrolls, and handling year-end (W-2) and ACA processes.
• Compiles required payroll and benefits reports and other documentation requests for annual institutional audit, workers’ compensation audit, EIIA insurance surveys, Federal Work Study audit, benefit program non-discrimination testing, ATS, and IPEDS.
• Creates, manages, and redesigns performance management and reviews to effectively measure employee performance and boost employee engagement.
• Works closely with broker to design employee benefits to attract and retain top talent, and to create cost savings for the institution whenever possible.
• Designs and administers annual open enrollment presentations and processes, as well as benefit election changes throughout the year.
• Manages the insurance broker and the structure of the institutional insurance plans including property/casualty, liability and auto.Handles all claims and policy renewals.
• Works closely with the leadership team to implement new policies, update current policies, and roll out various training needs of management and employees.
• Serves on the Campus Safety Committee.
• Performs other duties as assigned.

Essential Functions and Responsibilities of Title IX Coordinator:

• Develops a working knowledge of current laws, regulations, and guidelines related to sexual discrimination and sexual harassment in higher educational institutions which pertain to the Title IX of the Education Amendments of 1972 and implements revision of Title IX policies and procedures to ensure they are up to date with state and federal regulations.
• Provides leadership, direction, and supervision for all activities of the Title IX program including consulting with relevant policy-making bodies and senior personnel for the purpose of advising, clarifying and identifying necessary action to eliminate sex and/or gender-based discrimination in all educational programs and activities.
• Develops and disseminates educational materials that inform members of the seminary community (students, faculty, employees and others) of Title IX rights, responsibilities and resources both within and external to the seminary premises that are easily and readily available.
• Ensures that the seminary uses effective methods to annually inform all students and employees about the seminary’s discrimination complaint procedure, such as in staff and student handbooks.
• Provides or facilitates initial and ongoing training for faculty, administrators, and staff outlining their rights and obligations under Title IX.
• Conducts Title IX training during new student orientation regarding students’ rights under Title IX and the overall process of misconduct and complaints that fall under Title IX.
• Ensures that the institution is conducting adequate, reliable, and impartial investigations of reports and complaints of sexual misconduct.
• Provides appropriate notice of an investigation; determines the extent of an investigation, supervises Title IX deputy coordinators during an investigation; and assures compliance with timelines.
• Provides guidance and assistance to alleged victims of sexual violence and sex/gender discrimination including referral to support resources and notice of right to file internal and external grievances.
• Organizes and maintains records of all complaints filed regarding Title IX, including all formal and informal complaints.