Assistant Vice President for Auxiliary Services

Alabama-A; Normal (AL); On-site; USD 120,000 - 170,000; Full time

Job summary

Alabama-A in the United States seeks an Assistant Vice President of Auxiliary Services to oversee Purchasing, Central Receiving, Surplus Property, Transportation, Dining Services, Bookstore Operations, ID Card, Passport Services, Vending, Print Services/Copier Management, and Mail Center Operations. The unit employs over 132 full-time and contract staff and generates about $28 million in revenue.

The AVP reports to the Vice President for Business and Finance, providing leadership in strategy,

Qualifications

• Bachelor’s degree in business, finance, or related field.
• Five years of progressively responsible experience.
• Master’s degree preferred; three years in senior planning/management in a large retail or university setting.

Responsibilities

• Lead development and implementation of strategic planning aligned with university goals.
• Provide direction to department managers for daily operations and service delivery.
• Oversee financial performance to meet operating and debt requirements while controlling costs.
• Foster staff development through coaching, training, and performance management.
• Serve as liaison between the university and contractors managing bookstore and dining services.

Education

Bachelor’s degree in business/finance/management

Master’s degree in business/finance/management

Experience: 5+ years

Experience: 3+ years senior in large retail/university

Job description

Summary:

The Assistant Vice President of Auxiliary Services is responsible for the management of departments that include, but not limited to, Purchasing, Central Receiving, Surplus Property, Transportation, Dining Services, Bookstore Operations, ID Card, Passport Services, Vending Operations, Print Services/Copier Management, and Mail Center Operations. The unit’s annual revenue total approximately $28 million, supported byover 132 full-time and contract employees who report to the Assistant Vice President position. The position reports to the Vice President for Business and Finance. The position provides leadership in strategic planning and policy, departmental operations, customer service, employee management, training and development. In addition, the position ensures fiscal integrity and compliance of Auxiliary Services operations and manages internal and externalrelationships.

Essential Duties and Responsibilities:

• The Assistant Vice President provide leadership for Auxiliary Services in the development and implementation of a strategic planning and goal setting process that supports the goals of the Division of Business and Finance and the University.
• The Assistant Vice President provides direction to the department managers in daily operations, ensuring that all areas of service delivery are continuously improved to increase customer service and efficiency and to contain cost.
• The Assistant Vice President oversees the financial performance of all departments to ensure that operating, capital, and debt requirements are met while maintaining the lowest possible pricing. One of the primary goals of this unit is to seek and manage revenue generating opportunities and provide services to the campus community. Responsible for the fiscal integrity of Auxiliary Services operations.
• The Assistant Vice President encourages the development of all employees to their maximum potential through leadership, coaching, support and training.
• The Assistant Vice President serves as the direct liaison between the university and the bookstore and food services contractors. This includes retail food service sites on campus and the main Dining Facility. Additionally, the Assistant Vice President builds effective formal and informal communication channels with customers, local postal facility, other university units that are integral to the success of Auxiliary Services, such as Academic Affairs, Institutional Advancement, Student Affairs, Housing, Information Technology, Financial Aid, and Facilities Management.

Minimum Position Requirements (including certifications, licenses, etc.):

• A bachelor’s degree in business, finance, management, or related field
• Five years of progressively responsible experience
• Preferred
• A master's degree in business, finance, management, or related field
• Three years of progressively responsible experience, including senior level experience in the planning and management of a large retail environment or university auxiliary setting

Knowledge, Skills, and Abilities:

• Must be financially and technically proficient, providing an innovativecustomer- oriented approach and a collaborativeleader.
• The ability to read, analyze, and interpret financial statements andcomprehensive

financial reports.

• Strong leadership and organizational skills with the ability to manage simultaneous projects and supervisory responsibilities, often under limitedtime constraints.
• Exceptional written, oral, presentation, and negotiationskills
• Ability to exhibit good judgment and discretion when establishing, applying and interpreting a wide range of administrative policies andprocedures.
• Experience leading change management, both from an organizationaland technicalperspective
• Strategic planning, project management, leading knowledgeable subjectmatter

experts, and developing staff; ability to establish and maintain effective working relationships with agency personnel, officials and the general public.

• Must present a forward-thinking approach to entrepreneurial opportunitiesto maximize net incomestreams.