Assistant Town Clerk

Town of Yarmouth Massachusetts; Bass River (MA); On-site; USD 52,000 - 78,000; Full time

Job summary

The Town of Yarmouth Massachusetts is seeking an Assistant Town Clerk to perform highly responsible, administrative, and supervisory duties in the Town Clerk's Office. The incumbent must be able to substitute for the Town Clerk when needed and exercise sound judgment with potential legal ramifications.

Major focus areas include Election Administration, Vital Records, and Public Records Retention. The role requires a Bachelor's degree or municipal equivalent, with three years of clerical and

Qualifications

• Bachelor's degree or equivalent in municipal office-related work.
• Three years clerical and customer service experience; municipal experience preferred.
• Notary Public certification required; CMMC status preferred.

Responsibilities

• Manage daily operations in Town Clerk's Office and cover duties in the Clerk's absence.
• Oversee election administration including onboarding and training of election workers.
• Handle vital records, public records retention, and certification of town documents.
• Assist with division budget, contracts, purchase orders, accounts payable and payroll.

Skills

Customer service

Clerical experience

Election administration

Education

Bachelor's degree or equivalent municipal experience

Job description

The Town of Yarmouth is an Equal Opportunity Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process are encouraged to contact us at [e-mail] .

The following is a listing of various job openings that are currently available. Click on any of the title(s) for further details.

The Assistant Town Clerk performs highly responsible, skilled, administrative, and supervisory work in all areas of responsibility for the Town Clerk’s Office. The Assistant Town Clerk must be capable of performing all the duties of the Town Clerk when the Town Clerk is unavailable, and acts as the Town Clerk in the Town Clerk’s absence. This requires knowledge of best practices and the execution of sound judgment as errors or omissions will have legal ramifications and will be costly to the Town. In managing the customer service operations of the office, the Assistant Town Clerk is responsible for ensuring that all staff follow best practices when performing day to day functions of the Town Clerk Division to ensure consistent performance across the division; Primary areas of focus include but are not limited to Election Administration including the onboarding, training, and supervision of 90 election workers; Vital Records; Public Records Retention, and the certification of various town records and documents. The Assistant Town Clerk assists in developing the division budget, processing contracts, establishing purchase orders and submitting accounts payable and payroll information for the Division, and all other related work, as required.

RECOMMENDED MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent of education and/or related, relevant experience in a municipal Town Clerk’s Office, and experience with election administration and vital records.

Experience:

• Three years clerical and customer service experience required; accounting, supervisory and municipal experience preferred, particularly in a Town Clerk’s Office and/or experience with election administration; or any equivalent combination of education and experience.

Special Qualifications:

• Incumbent must obtain certification as a Notary Public; Certified Municipal Clerk and/or Certified Massachusetts Municipal Clerk status is preferred.

The Town of Yarmouth is an Affirative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at [phone] x1274 or email [e-mail] for assistance.