Assistant to the VP for Enrollment and Student Service (Part time, Temporary)

Wake Technical Community College; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Wake Technical Community College seeks an Administrative Assistant to support the Vice President for Enrollment and Student Services. This on-site role handles a broad range of office duties, manages the VP's calendar, and acts as gatekeeper to ensure efficient access.

Responsibilities include budget tracking, preparing travel and purchase information, coordinating meetings, and producing routine reports. Strong MS Office skills and professional communication are essential.

Qualifications

• Associate degree in Office Administration or related field.
• Three years of administrative support experience.
• Intermediate skills with MS Office products, particularly spreadsheets, word processing and presentation software.
• Bachelor's degree preferred.

Responsibilities

• Performs a wide-range of general administrative support functions as directed.
• Plans, coordinates, and ensures the Vice President's schedule is followed and respected.
• Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the Vice President's time and office.
• Maintains the budget for the service area and tracks budget expenses throughout the year including travel, technology, supplies, and equipment.
• Manage the calendar for the office of the Vice President for Enrollment and Student Services.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion.
• Communicates directly with college staff and others, on matters related to the area's programmatic initiatives.
• Maintains confidential student and employee information and filing as needed.
• Prepares correspondence, reports, purchasing and travel information of a routine nature.
• Assists with preparation of training materials.
• Performs special projects and assignments as directed.
• Assists in the preparation, organization, and delivery of materials for meetings and events.
• Recommends and coordinates training for service area administrative support staff.
• Maintains an effective document management system (electronic and paper).

Skills

Problem-solving

Confidentiality

Organizational skills

Communication

Customer service

Time management

Multitasking

Prioritization

Team collaboration

Education

Associate degree in Office Administration or related field

Tools

MS Word

PowerPoint

Excel

Job description

Pay Grade: Assistant 10

This position provides administrative support to the VP for Enrollment and Student Services.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Performs a wide-range of general administrative support functions as directed
• Plans, coordinates, and ensures the Vice President's schedule is followed and respected
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Vice President's time and office
• Maintains the budget for the service area and tracks budget expenses throughout the year including compiling budget information for travel, technology, supplies, and equipment
• Manage the calendar for the office of the Vice President for Enrollment and Student Services
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Communicates directly, and on behalf of the Vice President, with college staff and others, on matters related to the area's programmatic initiatives

• Maintains confidential student and employee information and filing as needed
• Prepares correspondence, reports, purchasing and travel information of a routine nature
• Assists with preparation of training materials
• Performs special projects and assignments as directed
• Assists in the preparation, organization, and delivery of materials for meetings and events
• Recommends and coordinates training for service area administrative support staff
• Maintains an effective document management system (electronic and paper)

Knowledge, Skills & Abilities

• Intermediate skills in MS Word, Power point, and Excel
• Ability to problem-solve, think logically, and troubleshoot issues
• Ability to maintain strict confidentiality at all times
• Excellent organizational skills
• Ability to represent the office of the Senior Vice President for Enrollment and Student Services professionally on phone, via email, and in person
• Excellent written and verbal communication skills
• Excellent customer service and interpersonal skills
• Ability to work with a high degree of accuracy in a fast-paced office environment
• Strong time management skills with demonstrated ability to multi-task and set priorities within tight time lines
• Ability to take direction from multiple team members and prioritize tasks accordingly

Requirements

• Associate degree in Office Administration or related field
• Three years of administrative support experience
• Intermediate skills with MS Office products, particularly with spreadsheets, word processing and presentation software

Preferences

• Bachelor's degree
• Experience supporting senior management