Assistant to SBCE Department Head Part-time

Colorado State University; Fort Collins (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

Colorado State University in Fort Collins seeks an Administrative Assistant to provide administrative and organizational support to the Department Head and SBCE faculty. The role coordinates calendars, prepares documents, and supports events and departmental activities while maintaining confidentiality and professionalism.

The successful candidate will assist with teaching, research, service, and departmental responsibilities, collaborating with faculty, staff, students, and external partners.

Qualifications

• Bachelor's degree required.
• Three years of administrative, clerical, or professional support experience.
• Experience managing calendars and scheduling meetings.

Responsibilities

• Provide administrative and organizational support to the Department Head and SBCE faculty.
• Coordinate the Department Head's calendar, appointments, and scheduling priorities.
• Prepare, edit, format, and distribute correspondence, reports, and meeting materials.
• Support departmental seminars, meetings, events, and visitors.
• Maintain organized departmental records and assist with special projects.

Skills

Calendar management

Scheduling

Written/verbal communication

Organization

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Position Summary:

The School of Biomedical and Chemical Engineering seeks an Administrative Assistant who provides administrative and organizational support to the Department Head, faculty, and operations of the School of Biomedical and Chemical Engineering (SBCE). The position serves as the primary administrative support resource for the Department Head while also assisting faculty with administrative needs that support teaching, research, service, and departmental activities. Responsibilities include calendar and meeting coordination, correspondence, document preparation, records management, event and visitor support, faculty administrative assistance, and coordination of departmental activities. The position works collaboratively with faculty, staff, students, university offices, and external partners and is expected to exercise professionalism, discretion, sound judgment, and confidentiality while managing multiple priorities.

Description of the Work Unit:

The School of Biomedical and Chemical Engineering (SBCE) is part of the Walter Scott, Jr. College of Engineering at Colorado State University. Established in 2025 through the integration of Biomedical Engineering and Chemical & Biological Engineering, SBCE brings together interdisciplinary education and research spanning engineering, biology, chemistry, medicine, and related fields. The School supports undergraduate and graduate academic programs, externally funded research, and partnerships with industry, government, and other academic institutions. SBCE faculty, staff, and students work across a broad range of areas, including biomedical engineering, biotechnology, biomanufacturing, biomaterials, chemical engineering, energy, sustainability, and health-related technologies.

Full Consideration Date:

please apply by Friday, 10/30/2026, 11:59pm (MT).

Essential Duties:

• Provide direct administrative and organizational support to the Department Head.
• Provide administrative support to SBCE faculty in support of teaching, research, service, and departmental responsibilities.
• Manage and coordinate the Department Head's calendar, appointments, meetings, and scheduling priorities.
• Assist faculty with scheduling, meetings, correspondence, document preparation, administrative coordination, and other appropriate support needs.
• Coordinate meetings, including scheduling, agendas, materials, room arrangements, technology needs, and other logistics.
• Prepare, edit, format, and distribute correspondence, reports, presentations, agendas, meeting materials, and other documents.
• Assist with departmental seminars, faculty meetings, retreats, special events, visitors, and other departmental activities.
• Serve as an administrative point of contact for faculty, staff, students, university offices, visitors, and external partners.
• Facilitate communication and coordination among the Department Head, faculty, staff, university offices, and external stakeholders.
• Monitor requests, deadlines, action items, and administrative activities and coordinate appropriate follow-up.
• Maintain organized departmental records, files, documentation, and administrative information.
• Support special projects and departmental initiatives as assigned.
• Exercise discretion and maintain confidentiality when handling personnel, academic, financial, research, strategic, or other sensitive information.
• Identify opportunities to improve administrative workflows and departmental efficiency.
• Perform other administrative duties as assigned in support of the Department Head, faculty, and the School of Biomedical and Chemical Engineering.

Conditions of Employment:

Employment is contingent upon the successful completion of required background checks and verification of employment eligibility. The position requires the ability to perform the essential functions of the job, with or without reasonable accommodation, and to comply with Colorado State University policies and applicable federal and state requirements. The position may require occasional work outside of normal business hours and participation in job-related activities at locations on and off campus. Legally authorized to work in the U.S. by the proposed start date.

Supervision:

None

Minimum Qualifications:

• Bachelor's degree.
• Three years of administrative, clerical, business, or professional support experience.
• Demonstrated experience managing calendars, scheduling meetings, and coordinating activities.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated attention to detail and accuracy.
• Ability to exercise sound judgement and maintain confidentiality.
• Proficiency with Microsoft Office Suite or comparable software.

Preferred Job Qualifications:

• Previous administrative experience in higher education, government, or a similarly complex organization.
• Experience providing administrative support to organizational leadership and multiple professionals or faculty members.
• Experie