Assistant to EVP, Music

Wasserman; New York (NY); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

THE·TEAM in New York is seeking a dedicated assistant to support the agent in client and internal matters, handling contracts, itineraries, schedules, and travel arrangements. The ideal candidate will have 1–2+ years in an administrative role within music/entertainment, superb organization, and strong communication skills.

Base salary is $47,500 with potential discretionary bonus. The role requires discretion, multitasking, and familiarity with booking systems and CRM tools, with collaboration

Qualifications

• 1–2+ years of administrative or assistant experience, ideally in music/entertainment/agency space.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system.
• Liaise with relevant teams for show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts and chase signatures.
• Flag/review/address contract markups.
• Create and issue artist itineraries.
• Organize and execute announcements and onsales.
• Request, report, and review ticket counts for events.
• Create and send invoices for show-related payments and deposits.
• Coordinate with accounting to track and allocate funds on time.
• Coordinate work visa processes for clients.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Discretion

Problem solving

Booking systems

CRM tools

Office suite

Tools

CRM tools

Office suite

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.

RESPONSIBILITIES

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Take on additional tasks and responsibilities as assigned.

The ideal candidate has:

• 1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible, adaptable, and ready to take on varied tasks.

BASE SALARY : $47,500 plus potential for discretionary bonus.

• Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Location: New York, New York, United States