Assistant to the Co-President, Music (Electronic)

teamwass; New York (NY); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Professional Development

Generous Time Off

Parental Leave

401k Matching

Health Insurance

Dental & Vision

Life & Disability

Commuter Benefits

Job summary

THE-TEAM in New York City is seeking an Office Assistant to support the agents in a fast-paced live-entertainment environment. You will manage show details, contracts, and client communications, working closely with the accounting and operations teams.

This in-person role requires at least one year in a talent agency or similar setting; you will handle high-volume tasks, calendar management, travel planning, and visa coordination, with opportunities for career development.

Qualifications

• Minimum of 1 year of relevant experience at a talent agency, promoter, artist management company, or similar live entertainment organization.
• Experience supporting a high-volume desk or workload with multiple concurrent priorities, deadlines, and stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize effectively, work with urgency, and remain accurate in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to exercise discretion when handling confidential client and business information.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Book agent business travel as necessary.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Prioritization

Discretion

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

THE-TEAM's music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.THE-TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

THE ROLE

An Assistant is responsible for performing a variety of administrative and operational tasks to support the agent in client and internal matters. This is a high-volume, fast-paced desk that requires strong organization, attention to detail, urgency, and the ability to manage multiple priorities and deadlines simultaneously.

The ideal candidate will have at least one year of relevant experience within a talent agency, promoter, artist management company, or similar live entertainment environment and will be comfortable working in a deadline-driven setting with a high volume of shows, contracts, payments, and client-related activity.

This role will be in-person based in the NYC office.

RESPONSIBILITIES

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

QUALIFICATIONS

• Minimum of 1 year of relevant experience at a talent agency, promoter, artist management company, or similar live entertainment organization .
• Experience supporting a high-volume desk or workload with multiple concurrent priorities, deadlines, and stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize effectively, work with urgency, and remain accurate in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to exercise discretion when handling confidential client and business information.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus.

BASE SALARY

BASE SALARY $47,500 plus bonus potential if applicable for role. This role is eligible for overtime.

WHAT WE OFFER

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plan: 401k plan including contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.
• Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more
• Commuter Benefits: Access support for travel and commuting needs, where available

THE-TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.