Assistant Title Clerk/Accounting Assistant

Elm Chevrolet Company; City of Elmira (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Paid time off

401(k) with company match and Pension

Paid Holidays

Job summary

Elm Chevrolet Company is seeking an Assistant Title Clerk/Accounting Assistant to accurately process vehicle paperwork and prepare legal transfer documents. The role supports the business office with accounting tasks and administration duties, ensuring timely submission of documents to DMV and financing institutions.

Responsibilities include processing trade-ins, handling dealer trades, managing inventory, and reconciling accounts.

Qualifications

• Excellent oral and written communication skills.
• Basic computer skills including Microsoft Office.
• Knowledge of AutoMate DMS software is preferred, but training will be provided if necessary.

Responsibilities

• Break down deals after delivery and submit all financial contracts for vehicle purchases.
• Prepare data pertaining to trade-in vehicles and process trade-in payoffs.
• Complete DMV paperwork and process customer registrations; manage dealer trades and wholesale transactions.

Skills

Excellent communication skills

Microsoft Office basics

AutoMate DMS knowledge

Education

High school diploma

Dealership experience (1 year)

Notary public (preferred)

Tools

AutoMate DMS

Job description

Assistant Title Clerk/Accounting Assistant

Job Description:

This position is responsible for accurately processing vehicle paperwork and preparing legal transfer documents. Processing all paperwork to be submitted to the Department of Motor Vehicles and financing institutions, in a timely manner. This role will assist our business office in various accounting tasks and administration duties.

Essential Job Responsibilities:

• Break down deals after delivery, s
• ubmit all financial contracts for vehicle purchases
• Prepare all data pertaining to trade-in vehicles
• Process trade-in payoffs
• Complete DMV paperwork and process customer registrations
• Process Dealer Trades and Wholesale transactions
• Purchase all vehicles into inventory and assign stock numbers
• Reconcile vehicle inventory and schedules
• Submit extended warranty transactions
• Prepare daily deposit for all departments
• Receipt of various payments, including reconciling all accounts receivable journals
• Prepare and mail customer accounts receivable statements
• Submit warranty cancellations
• Submit warranty claims for Service department
• Additional duties will be assigned upon completion of training

Education and Experience:

• High school diploma required
• At least one year dealership experience preferred
• Notary public preferred

Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills
• Must possess basic computer skills including Microsoft Office
• Knowledge of AutoMate DMS software is preferred, but will be training if necessary
• Must possess a professional personal appearance and demeanor
• Will be required to use office machinery such as computer, printer, telephone, fax machine, etc.
• Must be detail oriented, organized, and a problem solver

Benefits:

• Medical insurance
• Dental insurance
• Paid time off
• Retirement Plans - 401(k) with company match and Pension
• Paid Holidays