Assistant Supervisor

Manhattan District Attorney; New York (NY); On-site; USD 115,000 - 125,000; Full time

Job summary

Manhattan District Attorney's Office, Grand Jury Stenographers Unit, seeks an Assistant Supervisor to oversee Reporters and Transcribers, ensuring accurate, timely stenographic and verbatim reporting for grand jury proceedings. Under direction, you will supervise staff, coordinate with ADAs on transcript requests, manage scheduling, review bills, and participate in hiring and training.

A relevant degree with experience and strong organizational skills are required, with proficiency in Word and

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities related to the duties described above.
• High school graduation or equivalent and six years of experience in community work or related activities as described above.
• Education and/or experience equivalent to the above with at least one year of experience as described in the first item.

Responsibilities

• Assist Chief of Stenographic Services in reviewing, assigning and scheduling Reporters/Stenographers.
• Coordinate with Assistant District Attorneys on transcript requests and/or if request is still relevant or necessary.
• Assign and log CD and video transcription requests.
• Assist with and coordinate interview, hiring and training process for new staff.
• Review and ensure timely submission of monthly bills and invoices.
• Take verbatim statements of witnesses, complainants and defendants.
• Take verbatim testimony introduced before a grand jury and transcribe for use in court proceedings.
• Appear in court to testify as to accuracy of statements or testimony and of circumstances surrounding interrogations.
• Maintain records and files of proceedings and stenographic notes to locate testimony and other records pertaining to specific cases.
• Prepare, review and provide reports and tracking information as requested.
• Perform other administrative and supervisory duties as necessary.

Skills

Supervisory experience

Project management

Interpersonal communication

Microsoft Word

Microsoft Excel

Confidentiality

Education

Bachelor's degree or higher

Associate Occupational Science Degree in Court Reporting

Tools

Microsoft Word

Microsoft Excel

Job description

Division/Unit: Support Services/ Grand Jury Stenographers

Civil Services Title: Community Coordinator

Position Title: Assistant Supervisor

Salary Range: $115,000 - $125,000

Position Summary

The New York County District Attorney's Office (DANY) has an opening for an Assistant Supervisor in the Grand Jury Stenographers Unit. Under direction, with wide latitude for the exercise of independent judgment, the Assistant Supervisor will work closely with the Chief of Stenographic Services to supervise the work of Reporters/Stenographers and Transcribers performing a variety of stenographic and verbatim reporting tasks.

Responsibilities

• Assist Chief of Stenographic Services in reviewing, assigning and ensuring adequate daily staffing and scheduling of all Reporters/Stenographers.
• Coordinate with Assistant District Attorneys on transcript requests and/or if request is still relevant or necessary.
• Assign and log CD and video transcription requests.
• Assist with and coordinate interview, hiring and training process for new staff.
• Review and ensure timely submission of monthly bills and invoices.
• Take verbatim statements of witnesses, complainants and defendants.
• Take verbatim testimony introduced before a grand jury; transcribe this material for use in court proceedings.
• Appear in court, as necessary, to testify as to accuracy of statements or testimony and of circumstances surrounding interrogations.
• Maintain records and files of proceedings and stenographic notes to locate testimony and other records pertaining to specific cases.
• Prepare, review and provide reports and tracking information as requested.
• Perform other administrative and supervisory duties as necessary.

Minimum Qualification Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Minimum Additional Qualifications

• Associate Occupational Science Degree in Court Reporting required.

Preferred Requirements / Skills

• Other formal or informal supervisory or project management experience and/or training in a related setting.
• This vacancy is also available to incumbents permanently serving in the civil service title of Reporter/Stenographer (10212).
• Two years of full-time paid experience as a Reporter/Stenographer or similar position.
• Ability to take verbatim statements and transcriptions at a minimum rate of 175 words per minute.
• Excellent interpersonal, organizational, and communication skills.
• Ability to multi-task in a fast‑paced environment, prioritize among competing needs and respond quickly to requests for information.
• Ability to interact with all levels of staff, with a high regard for confidentiality and diplomacy.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and high concern for data accuracy.
• Ability to work and supervise others efficiently to meet deadlines.
• Must be a self-starter with the ability to work independently.
• Dependable team player who works collaboratively and cooperatively in a team‑oriented environment.
• Resourcefulness, initiative and good judgment are essential.
• Proficient in Microsoft Word, Excel.

How to Apply

• Apply with a Cover Letter and Resume.

Hours / Shift

• Monday - Friday, from 9:30 am– 5:30 pm.

Additional Information

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Public Service Loan Forgiveness

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

• Must reside in one of the five (5) boroughs of New York City.

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.