Assistant Site Coordinator, Expanded Learning

Catalyst Family Inc.; San Jose (CA); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Long-Term Disability

401(k) plan

Education reimbursement

Discounted childcare

Calm app access

Tickets at Work

Job summary

Catalyst Family Inc. is seeking an Assistant Site Coordinator to support the Site Coordinator in managing an after-school program site, ensuring high-quality programming, staff support, and student engagement.

This on-site role focuses on mentoring, supervision, and administrative tasks within a dynamic after-school setting. The position offers day-to-day operational duties, coordination with school staff and families, and opportunities to lead activities, track attendance, and ensure safety and

Qualifications

• High School Diploma required.
• 1 year minimum experience in expanded learning or youth development.
• Strong verbal and written communication skills.
• Ability to multitask and stay organized in a fast-paced environment.
• Proficient in Outlook, Excel, Word and basic digital tools.
• Flexible, team oriented, child focused and receptive to feedback.

Responsibilities

• Assist Site Coordinator in supervising instructor staff and volunteers.
• Provide on-the-floor leadership for student engagement, classroom management, and curriculum delivery.
• Support staff scheduling, timekeeping, and substitute coverage.
• Lead program activities including academic support, enrichment, and recreation.
• Maintain student attendance records and daily logs.
• Assist with lesson planning and curriculum organization.
• Track supplies usage and assist in inventory and basic purchasing.

Skills

Strong communication

Multitasking

Interpersonal skills

Team oriented

Problem solving

Microsoft Office

Education

High School Diploma

Paraprofessional requirements

Tools

Microsoft Office

Job description

Assistant Site Coordinator, Expanded Learning

Job Category: Expanded Learning

Requisition Number: ASSIS004053

• Posted : August 26, 2026
• Full-Time
• On-site

Locations

Showing 1 location

San Jose, CA 95119, USA

• Pay or shift range: $21.41 USD to $32.11 USD Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The Assistant Site Coordinator supports the Site Coordinator in the overall management of an after-school program site, ensuring high-quality programming, staff support, and student engagement. This role helps maintain a positive, structured, and safe learning environment while assisting in day-to-day operations, administrative duties, and instructional oversight. The Assistant Site Coordinator is a leadership position designed for individuals with a passion for youth development, team collaboration, and the ability to balance mentoring, supervision, and administrative tasks in a dynamic after-school setting.

Essential Job Functions:

• Assists the Site Coordinator in the supervision and coaching of instructor staff and volunteers
• Provides on-the-floor leadership, modeling best practices in student engagement, classroom management, and curriculum delivery
• Supports staff scheduling, timekeeping, and requesting substitute coverage when necessary
• Facilitates small group staff meetings or check‑ins in coordination with the Site Coordinator
• Leads program activities as needed, including academic support, enrichment, and recreation
• Helps maintain accurate student attendance records and daily logs
• Supports curriculum organization and assists in lesson planning preparation
• Tracks and reports program supplies usage; assists in inventory and basic purchasing tasks under Site Coordinator’s direction
• Maintains compliance documentation related to staff, students, and site safety
• Serves as the primary point of contact in the absence of the Site Coordinator, ensuring consistent and effective communication with school administrators, faculty, parents, community partners, and Expanded Learning leadership to support program continuity, address concerns, and uphold site expectations
• Provides regular updates to the Site Coordinator on student behavior, staff performance, and program operations
• Assists with family engagement events and community partnerships at the site
• Ensures all staff adhere to child supervision, safety, and ratio policies
• Helps ensure alignment with district and state regulations related to expanded learning programs
• Participates in regular professional development, training, and all required certifications
• Supports implementation of positive behavior guidance and conflict resolution techniques

Education and Experience:

Education The MINIMUM formal relevant education required by the position.

• High School Diploma
• Must meetschooldistrict’s requirements for a Paraprofessional (based on district in which job isoffered—requirementsvarydistrict to district).

Experience The MINIMUM relevant experience necessary to qualify for the position.

• Minimum of 1 year of experience working in expanded learning or youth development and supporting instruction or delivering activities in a structured group setting.

Oher Qualifications:

• Strong verbal and written communication skills.
• Ability to multitask and stay organized in a fast‑paced environment.
• Excellent interpersonal skills with both youth and adults.
• Proactive problem‑solving and conflict resolution skills.
• Proficient in Microsoft Office (i.e. Outlook, Excel, Word) and basic digital tools.
• Must be flexible, team oriented, child focused, and wanted to make a difference in children's lives.
• Able to receive and implement constructive feedback.

Shift Type: Full Time

Schedule: Monday - Friday, 9am - 6pm

What We Offer:

• Medical, Dental, and Vision Benefits
• Long-Term Disability (LTD) employer paid coverage
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Education Reimbursement Program
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts
• Be constantly in a learning and growth process with training and professional growth advisory

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug‑free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.