Site Coordinator

Ravi's Import Warehouse; Oakland (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

YMCA of the East Bay is seeking a Site Coordinator to lead the Expanded Learning Program after school. You will supervise staff, plan activities, maintain records, and ensure safety for all participants while aligning with district goals and YMCA values.

You will work with school staff to connect afterschool activities to the curriculum, tutor students as needed, and participate in ongoing staff development and program improvements.

Qualifications

• 48 semester college units, or successful completion of the IA Exam.
• 2 years of previous experience working in a professional child care or school age program.
• 1 year of previous supervisory experience.
• General knowledge of core elementary and middle school subjects.
• Strong classroom and behavioral management skills.
• Ability to work independently and as part of a team.
• CPR, First Aid, AED certifications within 30 days of hire date.
• DOJ/FBI criminal record clearance.

Responsibilities

• Supervise and engage staff and ensure activities align with program goals.
• Coordinate daily activities and create schedules with community events.
• Maintain program records and CPM audit documentation.
• Ensure program safety and compliance with district guidelines and YMCA policies.
• Link program activities to school-day curriculum and support academic goals.
• Tutor students in language arts, mathematics, and reading when needed.
• Attend staff meetings and participate in program improvement processes.

Skills

Leadership

Communication

Classroom management

Teamwork

Relates to diverse groups

Education

48 semester college units or IA Exam

Tools

Microsoft Outlook

Job description

Job Details

We are seeking leaders for our Expanded Learning Program. The hours immediately after school can be hugely impactful for kids, and our ELP staff provide meaningful enrichment programs to strengthen their academic, physical, and social‑emotional growth. Successful team leaders are able to increase family engagement to support student learning, and bridge the communication between the school day and afterschool for families.

Position Summary

These general functions will be carried out in keeping with the goals, policies and mission of the YMCA of the East Bay. The Site Coordinator will supervise staff, coordinate daily activities, maintain positive relationships with all stakeholders, and complete reports for the Expanded Learning Program. They are to ensure physical and emotional safety for all participants. They will oversee and be responsible for creating a high‑quality program based on proven methods, district goals and YMCA core values: honesty, respect, responsibility and caring.

Essential Functions

• Supervise and engage Group Leaders, ensuring they are planning and implementing program activities that are culturally relevant, developmentally appropriate, aligned with students needs and interests, and consistent with YMCA values, with a focus on academic achievement and healthy living.
• Create daily program schedule and yearly calendar with community events and culminating activities.
• Maintain accurate participation and meal records. Maintain all program records for Categorical Program Monitoring (CPM) audits by the state of California’s Department of Education (CDE) and the Oakland Unified school district.
• Ensure program meets grant requirements and follows all district guidelines. Create daily program schedule and yearly calendar with community events and culminating activities.
• Is a leader on campus, creating a seamless program and becoming an integral part of the campus operations.
• Ensure program is fully staffed and maintain a 20:1 ratio at all times.
• Attend and actively participate in staff development meetings and actively participate in and complete all program improvement processes.
• Work with school site teachers and principals to link Expanded Learning Program activities to school day curriculum in order to support district academic goals for all students.
• When necessary, tutor and instruct students in the areas of language arts, mathematics and reading.
• Maintain written lesson plans of activities each week that align with school day learning models along with daily activity logs.
• Attend and hold weekly staff meetings and trainings as required.
• Use appropriate and consistent discipline methods that reinforce positive behaviors in an age appropriate manner.
• Ensure YMCA policies and procedures are followed, including those related to medical and disciplinary situations, child abuse prevention, dress code, cell phone use, and emergencies.
• Build and maintain positive relations with all stakeholders (students, parents, school day staff and administration as well as district personnel) and other YMCA staff and maintain confidentiality.
• Model relationship building skills in all interactions including conflict resolution.
• Proactively communicate with supervisor on all program operations and issues as required.
• Demonstrate sound judgment and professionalism in all interactions and meet all deadlines.
• Fulfill other job duties as assigned.

Work Environment & Physical Demands

• Sufficient strength, agility and mobility to perform essential functions of position and to supervise program activities
• Must occasionally lift up to 30 lbs
• Frequent bending & standing
• Able to walk for long periods of time
• Visual ability to clearly monitor activities in both indoor and outdoor settings
• Mobility to quickly respond to emergencies

Qualifications

• 48 semester college units, or successful completion of the Instructional Aid (IA) Exam
• 2 years of previous experience working in a professional child care or school age program
• 1 year of previous supervisory experience
• General knowledge of core elementary and middle school subjects
• Strong classroom and behavioral management skills
• Ability to work independently and as part of a team
• Pre‑employment TB clearance
• DOJ/FBI criminal record clearance
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community and serve as a positive role model
• Proficiency in Microsoft Outlook and other computer programs necessary to perform the duties of the job
• CPR, First Aid, AED certifications and Child Abuse Prevention training within 30 days of hire date
• Must be 18 years of age